CITY OF CARMEL-BY-THE-SEA

Council Report
March 3, 2015
To:

Honorable Mayor and Members of the City Council

From:

Douglas Schmitz, City Administrator

Submitted by:

Janet Bombard, Library and Community Activities Director

Subject:

Consideration of a resolution authorizing City co-sponsorship with

the Library Board of Trustees and the Carmel Public Library
Foundation for the Annual Sterling Circle Event.

RECOMMENDATION:
Adopt the resolution authorizing City co-sponsorship with the Library Board of Trustees
and the Carmel Public Library Foundation for the Annual Sterling Circle Event.

EXECUTIVE SUMMARY:
City Policy 89-47 requires City Support groups to obtain City Council co-sponsorship of
events at which alcohol is served.
The Library Board of Trustees and the Carmel Public Library Foundation are requesting
City co-sponsorship of the Annual Sterling Circle event on Sunday, June 7, 2015 at the
Harrison Memorial Library Park Branch. Wine will be served at the event.

ANALYSIS/DISCUSSION:
The Sterling Circle event is held annually to thank the Carmel Public Library
Foundations Planned Giving Program donors.
The Carmel Public Library Foundations request to hold the event in the Park Branch
library was reviewed and approved by the Harrison Memorial Library Board of Trustees
at its July 23, 2014 regular meeting.
The Board of Trustees and the Carmel Public Library Foundation are also requesting
that the City Council authorize the City Administrator to officially notify the Citys
insurance carrier of the co-sponsorship.

Council Agenda Packet for 3/3/15

Page 100
103

Council Meeting Date: 3/3/15

Agenda Item: 7.I

The Carmel Public Library Foundation will secure a Daily License Permit from the
Department of Alcoholic Beverage Control for the event.
FISCAL IMPACT:
None. All costs are underwritten by the Carmel Public Library Foundation.
Budgeted (yes/no)
N/A

Funding Source( general fund, grant,

state)
N/A

PREVIOUS COUNCIL ACTION/DECISION HISTORY:

The City Council has approved co-sponsorship of the Annual Sterling Circle Reception
since the first event in 2010.

Council Agenda Packet for 3/3/15

Page 101
104

Council Meeting Date: 3/3/15

Agenda Item: 7.I

RESOLUTION NO. 2015A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
A RESOLUTION AUTHORIZING CITY CO-SPONSORSHIP WITH THE LIBRARY
BOARD OF TRUSTEES AND THE CARMEL PUBLIC LIBRARY FOUNDATION OF
THE ANNUAL STERLING CIRCLE EVENT

WHEREAS, City Policy C89-47 requires support groups to obtain City council
approval to co-sponsor events at which alcohol is served; and
WHEREAS, the Library Board of Trustees and the Carmel Public Library
Foundation are requesting City co-sponsorship of the Annual Sterling Circle Reception
at the Harrison Memorial Library Park Branch on Sunday, June 7, 2015; and
WHEREAS, the Annual Sterling Circle Reception is held annually to thank
Carmel Public Library Foundation Planned Giving Program donors.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA DOES:
1. Agree to co-sponsor with the Harrison Memorial Library Board of
Trustees and Carmel Public Library Foundation the June 7, 2015
Annual Sterling Circle Reception
2. Authorize the City Administrator to notify the Harrison Memorial Library
Board of Trustees and the Carmel Public Library Foundation of the
Councils concurrence to co-sponsor the event.
3. Authorize the City Administrator to officially notify the Citys insurance
carrier of the co-sponsorship.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA this 3rd day of March 2015, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS

SIGNED:

_______________________
Jason Burnett, Mayor

Council Agenda Packet for 3/3/15

Page 102
105

ATTEST:

Lee Price, MMC

Interim City Clerk

Council Meeting Date: 3/3/15

Agenda Item: 7.I