AGENDA

REGULAR CITY COUNCIL MEETING

CARMEL-BY-THE-SEA
Tuesday, March 3, 2015 4:30 p.m.
Council Chambers, City Hall
East side of Monte Verde Street
Between Ocean and Seventh Avenues
1.

CALL TO ORDER MAYOR BURNETT

2.

ROLL CALL

Mayor:
Mayor Pro Tem:
Council Members:

Burnett
Beach
Dallas, Talmage, Theis

3.

PLEDGE OF ALLEGIANCE

4.

EXTRAORDINARY BUSINESS

Item 4.A:

Community Recognition:

Carmel High School Debate Team

Item 4.B:

Employee Recognition:

Cleve Waters, Facilities Maintenance

Worker

5.

ANNOUNCEMENTS FROM CLOSED SESSION, CITY COUNCIL

MEMBERS, CITY ADMINISTRATOR AND CITY ATTORNEY

Item 5.A:

Announcements from Closed Session

Item 5.B:

Announcements from City Council Members (Council Members

may ask a question for clarification, make an announcement or
report on his or her activities)

Item 5.C:

Announcements from City Administrator

Item 5.D:

Announcements from City Attorney

6.

PUBLIC APPEARANCES

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the
agenda may do so now. Matters not appearing on the City Councils agenda will not receive action at this
meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes,
or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful
for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting.
Always speak into the microphone, as the meeting is recorded.

7.

CONSENT CALENDAR

All items on the Consent Calendar are to be acted upon by a single action of the City Council unless
otherwise requested by an individual Council Member or the public for special consideration. Otherwise the
recommendation of staff will be accepted and acted upon by majority voice vote.

Item 7.A:

City Council Minutes for the Special Meeting of January 15, 2015
and the Regular Meeting of February 3, 2015
Recommendation:

Item 7.B:

Check Register for the Month of January 2015.

Recommendation:

Item 7.C:

Approve the Check Register.

Monthly Reports for January 2015:

a.
b.
c.
d.

Police, Fire and Ambulance Reports

Code Compliance Reports
Public Records Act Requests (City Clerk & Police)
Forester Report

Recommendation:
Item 7.D:

Approve the Minutes.

Accept the reports.

Leslie Ann Schratz v. Classic Art Gallery, et al. (Monterey Superior

Court, Case No. M127145)
Recommendation:

Deny Classic Art Gallerys Application

for Late-Claim Relief to File a Claim
against the City

Item 7.E:

Update on the work of the Monterey Peninsula Regional Water

Authority, including efforts to request a modification to the stateimposed Cease and Desist Order (CDO)
Recommendation:

Item 7.F

Receive the update.

Resolutions
approving
Professional
Services
Agreement
amendments with Boots Road Group, LLC and Pacific Municipal
Consultants
Recommendations:

a) Adopt the Resolution authorizing the

City
Administrator
to
execute
Amendment No. 1 to the Professional
Services Agreement (ASD-PCS-BRweb06-13-14) with Boots Road Group, LLC
for website support service for a not to
exceed amount of $34,000;
b) Adopt the Resolution authorizing the
City
Administrator
to
Execute
Amendment No. 1 to the Professional
Services Agreement (PBD-PSA-PMC005-14/15) with Pacific Municipal
Consultants for contract planning
services for a not to exceed amount of
$50,000.

Item 7.G:

Status Report: The Municipal Organization---Past, Present and

Future
Recommendation:

Item 7.H:

Receive the report.

Consideration of a Resolution rescinding City Council Policies C8935: Firewood; C99-03: Fire Department Mutual Aid Response
Reimbursement; C99-05:
Named Gift Opportunities for the
Campaign for Sunset; and Administration Policy A95-2: Smoking
Breaks-City Hall.
Recommendation:

Adopt the Resolution rescinding City

Council Policies C89-35:
Firewood;
C99-03: Fire Department Mutual Aid
Response Reimbursement; C99-05:
Named Gift Opportunities for the
Campaign
for
Sunset;
and
Administrative Policy A95-2: Smoking
Breaks-City Hall.

Item 7.I

Consideration of a resolution authorizing City co-sponsorship with

the Library Board of Trustees and the Carmel Public Library
Foundation for the Annual Sterling Circle event.
Recommendation:

Item 7.J

Resolution authorizing the City Administrator to Execute

Agreements with Paychex Flex Payroll Plan, Taxpay Service,
Reporting and Human Resources Online Services
Recommendation:

8.

Adopt the Resolution authorizing City

co-sponsorship with the Library Board of
Trustees and the Carmel Public Library
Foundation for the Annual Sterling
Circle event.

Adopt the Resolution selecting Paychex

Flex Payroll Plan, Taxpay Service,
Reporting and Human Resources Online
Services and authorize the City
Administrator to execute a two year
agreement with Paychex, and an
additional two year extension for a not to
exceed annual amount of $31,000 for
Human Resources and Payroll System
Services.

ORDERS OF COUNCIL

Item 8.A:

Update by Jeff
Burghardt+Dore
Recommendation:

Item 8.B:

on

the

Marketing

Efforts

of

Receive the presentation.

Treasurers Report by City Treasurer David Sandys

Recommendation:

Item 8.C:

Burghardt

Receive the Report.

Resolution revising the Citys Wine Tasting Policy

Recommendation:

Adopt the Resolution to revise the Citys

Wine Tasting Policy.

Item 8.D:

Consideration of requests to: 1) Reject the bids submitted in

response to the Artisan Food Experience Farmers Market RFP
and 2) Authorize the Farmers Market Ad Hoc Committee to revise
the guidelines for the operation of the market
Recommendation:

Item 8.E

Consideration of findings for approval for Sign Application (SI 1436) for an exterior wall-mounted business sign at a site located in
the Service Commercial (SC) Zoning District (Seventh and Dolores
Building)
Recommendation:

Item 8.F

Adopt the findings and special

conditions for the approval of Sign
Application (SI 14-36).

Forest Theater: 1) Consideration of Receipt of a Donation in the

amount of $10,000 to add an alternative to the bid package
regarding terracing; 2) If donation is accepted, authorize
amendment to the CAW contract for extra work related to the
terracing alternative.
Recommendation:

9.

Reject the bids submitted in response to

the Artisan Food Experience Farmers
Market RFP, and authorize the Farmer
Market Ad Hoc Committee to revise the
guidelines for the operation of the
market.

If donation is accepted, authorize the

City Administrator to sign an
amendment to the Cody Anderson
Wasney Contract to add an alternate for
terracing at Forest Theater.

PUBLIC HEARING ITEMS

None
10.

FUTURE AGENDA ITEMS

11.

RECONVENE TO CLOSED SESSION (IF APPLICABLE)

12.

ADJOURNMENT

AFFIDAVIT OF POSTING
I, Lee Price, MMC, Interim City Clerk, for the City of Carmel-by-the-Sea, DO HEREBY CERTIFY,
under penalty of perjury under the laws of the State of California, that the foregoing notice was
posted at the Carmel-by-the-Sea, City Hall bulletin board, the Harrison Memorial Library on
Ocean and Lincoln Avenues and the Carmel Post Office; and distributed to members of the
media on this date the, day of, 2015.
Dated this 27th, day of February, 2015 at the hour of 12:00 p.m.

_________________________________________
Lee Price, MMC
Interim City Clerk
Original Signature on file with the City Clerks Office
General Information:

The City Council of Carmel-by-the-Sea meets on the First

Tuesday of each month at 4:30 p.m., unless otherwise noticed.
The City Council meetings on the First Monday of each month at
4:30 p.m. in Workshop session, unless otherwise noticed.

Council Agendas:

The City Council agenda packet is now available for public

review at the City website at www.ci.carmel.ca.us and the City
Clerks Office on the Friday prior to the scheduled meeting.

Broadcastings:

Broadcast date the first Sunday after the City Council meeting at
8:00 a.m., MCAET Channel 26 or 24/7 webcasting at
www.ci.carmel.ca.us.

ADA Notice:

In compliance with the Americans with Disabilities Act, if you

need special assistance to participate in this meeting, please
contact the City Clerks Office at 831-620-2007 at least 48 hours
prior to the meeting to ensure that reasonable arrangements can
be made to provide accessibility to the meeting (28CFR 35.10235.104 ADA Title II)