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300 Office Tips
300 Office Tips
Microsoft Excel
75 tips and tricks for your favourite spreadsheet.
rows to
1 Convert
columns
time
between dates
2 Calculate
4 Calculate
running totals
hyperlinks
5 Remove
from your work
template
8 Use
worksheets
the
10 Use
formula browser
the
12 Use
AutoCalculator
PCAnswers
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13
A quick way to
enter the time
text
17 Fit
automatically
in to
25 Zoom
your selection
copy, no
18 Fast
clipboard
and easy
19 Fast
multiple entry
cells for
20 Pick
AutoCalculator
default
26 Another
entry direction
Excel, open
your file
27 Launch
a fixed time
14 Enter
into Excel
comments to
21 Hide
reduce clutter
28 Set decimal points
If you want Excel to enter the current
date or time and fix it at that point for
example, to show the last date the sheet
was modified click on a cell and press
[Ctrl] + [;] for the date and [Ctrl] + [:]
for the time.
the currently
15 Find
active cell
16
See the
big picture
22
Re-colouring the
grid lines
your
23 Angle
entries
any degree
24 to
you like
Use angled text to add
visual interest to your lists
and graphs.
06
PCAnswers
April 2001
the
median value
29 Calculate
and
30 #NAME!
#NUM! errors
sort your
31 Quick
columns
change
32 Quickly
cell dimensions
33
Erasing entries
while typing
number
34 Enter
sequences
formulas at a
glance
35 See
36
Highlight cells of
a kind
37
Switch off
the zeroes
your work
38 Protect
39 Customise
your dates
40 Quick
column copy
cell
41 Merge
contents
dynamic
42 Use
formatting
connected
43 Border
cells
[Ctrl] + [Space]
[Shift] + [Space]
[F2]
[Ctrl] + [Home]
[Ctrl] + [End]
[F3]
[Shift] + [F3]
[Ctrl] + [`] (on key [1])
[F9]
[F5]
[Shift] + [F5]
[Ctrl] + [1]
[F11]
[Alt] + [Shift] + [F1]
[F4]
[Shift] + [F4]
[Ctrl] + [F12]
[Ctrl] + [F4]
[F7]
[F10]
[Alt] + [F8]
[Ctrl] + [Shift] + [&]
[Ctrl] + [Shift] + [%]
[Ctrl] + [Shift] + [*]
[Ctrl] + [Page Down]
[Ctrl] + [Page Up]
[Shift] + [Enter]
[Tab]
[Shift] + [Tab]
[Shift] + [F2]
45
Create hyperlinks
to support files
entries to
44 Shrink
fit their cells
April 2001
PCAnswers
07
Outlook, PowerPoint,
Bringing up the rear are Microsofts email client, presentation, and
DTP software. Here are the hottest 15 tips and 35 shortcuts
Outlook
4 Automatically
addressed email
adjust font
7 Quickly
sizes, no mouse!
5 Track
your mail
check your
3 Spell
outgoing mail
Outlook shortcuts
Five email shortcuts no one should be without,.
Display Inbox
Check for new mail
Reply to selected mail
Create new mail
Send mail
08
PCAnswers
April 2001
Publisher
objects using
central origin
6 Resize
To keep the centre of an object
in the same place while you
resize it, hold down [Ctrl]
while you are dragging the
objects handles.
Let Publisher solve your layout
problems for you with the
Design Checker.
your own
Design Gallery
8 Build
your design
9 Check
for problems
and Publisher
all problems radio button and then
both OK buttons. Publisher now checks
the integrity of your frames, bringing
attention to any potential problems,
and suggesting remedies by way of a
pop-up dialog box.
need to
10 No
cut and paste
PowerPoint
the most from
11 Get
your videos
pack
13 Just
and go
14
Guides to
15 Use
place frames
buttons to
12 Add
your slides
Buttons make your presentation look
and feel professional. Activate the
Action Buttons sub-menu on the Slide
Show menu and hover your mouse
pointer over each of the available
buttons to view their descriptions. To
use one. click on the button and draw
a square on your slide. A dialog that
enables you to link sounds, programs
Publisher shortcuts
PowerPoint shortcuts
Five shortcuts to increase your speed.
Insert slide
Move to the next pane
Move to the previous pane
Insert a hyperlink
Start slide show
[Ctrl] + [M]
[F6]
[Shift] + [F6]
[Ctrl] + [K]
[F5]
Generic shortcuts
These shortcuts work in all Office applications, as
well as some third-party software.
Open
Exit
Save
Print
Select All
Cut
Copy
Paste
Undo
Redo
Help
Open pop-up menu
Open window control menu
Scroll one page length down
Scroll one page length up
Delete
Switch applications
Activate menus
Close menu
Select first/last menu item
[Ctrl] + [O]
[Alt] + [F4]
[Ctrl] + [S]
[Ctrl] + [P]
[Ctrl] + [A]
[Ctrl] + [X]
[Ctrl] + [C]
[Ctrl] + [V]
[Ctrl] + [Z]
[Ctrl] + [Y]
[F1]
[Shift] + [F10]
[Alt] + [Space]
[Page Down]
[Page Up]
[Delete]
[Alt] + [Tab]
[F10]
[Alt]
[Home]/[End]
April 2001
PCAnswers
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