Event Budget for Clarksville Semi-Annual Rally

Expenses
Estimated
Total Expenses

$45,250.00

Estimated
Site
Room and hall fees
Site staf
Equipment
Tables and chairs
Totals

$15,000.00
$1,000.00
$15,000.00
$2,500.00
$33,500.00

Decorations
Lighting
Totals

$1,250.00
$1,250.00

Publicity
Graphics work
Photocopying/Printing
Billboard
Totals

$750.00
$250.00
$1,500.00
$2,500.00

Miscellaneous
Telephone
Transportation
Stationery supplies
Fax services
Totals

$300.00
$1,750.00
$400.00
$250.00
$2,700.00

Estimated
Refreshments
Food
Drinks
Linens
Staf and gratuities
Totals

$400.00
$250.00
$500.00
$300.00
$1,450.00

Program
Speakers
Travel
Hotel
Other
Totals

$600.00
$1,250.00
$750.00
$500.00
$3,100.00

Prizes
Ribbons/Plaques/Trophies
Gifts
Totals

$450.00
$300.00
$750.00

Event Budget for Clarksville Semi-Annual Rally

Income
Estimated
Total income

$736,287.50

Admissions
Estimated
750
4500

Estimated
$562,500.00
$112,500.00
$675,000.00

Racers @
Observers @

$750.00
$25.00

Covers @
Half-pages @
Quarter-pages @

$250.00
$150.00
$75.00

$7,500.00
$6,750.00
$5,625.00
$19,875.00

30
Food trucks @
10
Souvenir Booths @
25 Refreshment carts @

$800.00
$450.00
$200.00

$24,000.00
$4,500.00
$5,000.00
$33,500.00

$12.00
$4.00
$15.00
$7.50

$3,000.00
$600.00
$3,000.00
$1,312.50
$7,912.50

Ads in program
30
45
75

Exhibitors/vendors

Sale of items
250
150
200
175

T-shirts
Cofee Cups
Beer Glasses
Posters

@
@
@
@

Event Budget for [Event Name]

Profit - Loss Summary

Estimated
Total income
Total expenses

Total profit (or loss)

$800,000.00

$736,287.50
$45,250.00

$700,000.00

$691,037.50

$500,000.00

$600,000.00
Total income
Total expenses

$400,000.00
$300,000.00
$200,000.00
$100,000.00
$0.00
Es tim ate d