Session - 02

Mail Merge

Importance of Mail Merging

Easily produce multiple letters
Labels
Envelopes
and more using information stored in a list
Database
spreadsheet

Introduction

Steps to follow
Select the Mailings Tab in the Ribbon

Choose the type of document you want to create.

Start Mail Merge Letter

 Create Data Source

Select recipients Type New List

 Click Customize columns in the dialog box

Select field names and delete unwanted fields and add wanted fields
Use the Move Up and move Down keys to change the order of the
fields

To insert recipient data from the list

Insert Merge Field Select First Name
Last Name
Address Line 1
Address Line 2
Address Line 3
Position
Date

View the Preview Result of the mail merge and print the document.