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RWC Fleet - Staff Report - 3 Harley Davidsons - Final 010814
RWC Fleet - Staff Report - 3 Harley Davidsons - Final 010814
SUBJECT
Purchase of three (3) 2014 Harley-Davidson Motorcycles
RECOMMENDATION
Approve by motion, the purchase of three (3) 2014 Harley-Davidson motorcycles in the
amount of $77,092.92 from Oakland Harley-Davidson of Oakland, CA under the
cooperative purchasing provision of the State of California contract number 1-13-23-30
(contract term 2/6/13 2/5/15) bid through a competitive process by the State of
California in November 2012.
BACKGROUND
Redwood Citys Fleet Replacement Program is designed to provide a structure for
evaluating vehicles and equipment in order to replace them at the most economically
advantageous point in their life cycle. At pre-set intervals vehicles and equipment
undergo a thorough evaluation including but not limited to, age, mileage, condition,
maintenance history, downtime, anticipated future repairs, usage and vehicle
capabilities.
ANALYSIS
The Redwood City Police Department has three motorcycles used in the Patrol Division
that are scheduled for replacement in the current Fiscal Year. Representatives from the
Police Department and the Public Works Fleet Section have agreed that the three
motorcycles should be replaced with 2014 Harley-Davidson motorcycles as they will
meet the rigorous demands of the Police Departments Patrol assignments.
When buying equipment, the City follows certain purchasing provisions provided
in Article VII of Chapter 2 of the Redwood City Municipal Code (Purchasing
Ordinance). Like most purchasing ordinances, the Purchasing Ordinance provides for
competitive bidding so that the City may get the best possible benefit of the process.
However, the Purchasing Ordinance recognizes that in certain situations alternative
procedures may be utilized.
Under Section 2.80, an alternative procedure may be utilized when it is more
likely to obtain maximum quality, service or performance at a minimum price.
(RCMC 2.80 "Open Market Procedures.") One of the City's recognized alternative
procedures is leveraged pricing that is obtained through the buying power of
another agency and extending that organization's contract to benefit the City's
proposed purchase in order to get the best quality and price. This is sometimes referred
to as "piggybacking" and state law, although not controlling here, also allows for
this procedure under certain circumstances. Further, alternative procedures may be
acceptable even when there is no specific provision for alternatives to
competitive bidding when competitive proposals would be unavailing or would not
produce an advantage, and thwart the underlying purpose of having a competitive
bid procedure. (See Graydon v Pasadena Redevelopment Agency (1980) 104
Cai.App.3d 631.)
Section 2.80 of the Purchasing Ordinance allows the "piggyback" procedure to be used
for the purchase of materials, equipment, supplies, or professional services without
competitive bidding under the following circumstances:
15378, because it has no potential for resulting in either a direct or foreseeable physical
change in the environment.
RUSSELL NARAHARA
ACTING FLEET MANAGER
BILL EKERN
COMMUNITY DEVELOPMENT DIRECTOR
ROBERT B. BELL
CITY MANAGER
ATTACHMENTS
1. State of California Bid Specification (1-13-23-30)
2. State of California Contract User Instructions (1-13-23-30)