Aarhus International Rotary Club

Corneliu Preotu
Club Secretary

 Legal aspects and responsibilities

Practicalities and location
Creating an exciting and popular race

Legal and safety

responsibilities

Local authority:
Special requirements for public events (?)
License for activity (check how long it takes to have it)

Contact person for Aboulevarden administration:

confirm possibility and opening date
nets to scoop up ducks
boat for picking up the ducks and recover the lost ones
Evaluate the potential risks and provide a list of measures (safety
nets, volunteers to walk by at the end of the race )

Practicalities and location

Plastic or rubber ducks (identify a seller: Ikea or Tiger )

Waterproof marker
Tickets (each duck receives a number when bought and that number is
registered with the name of the buyer)

Contributors papers

Identify the start location (next slide)

Sponsors team
Mass-media contacts
Prizes

Viby Ringvej
5,2 5,5 Km

Vestre Ringgade
2,2 Km

Creating an exciting and popular

race

Find a local idea project (really important)

Give names to ducks
Buy colored ducks
Find a fun name for the race
Add commentary for the race

Involve media and a local celebrity (start promoting the event at

least 6 weeks before the event)

Questions to answer:

Rubber ducks:
How many ducks we believe we can sell and what price?

Water flow:
Is the race track safe and accessible for cleaning teams?

Prizes:
One prize or small prizes? (depending on sponsors)

Volunteers:
Establish the core team

Commitment

3 to 6 months preparation before the race

Draw up a plan and delegate individual tasks
Consider initial costs if any

Roles

Chair and co-chair

Legal (organizes the legal aspects)
Treasurer: supervises the expenses and all the financial aspects
Prize chair: organizes the team in looking for sponsors
Media/PR: connects with media representatives
Sales: organizes selling points and elaborates a selling plan.
Introduces data in the system

General questions:

A car to carry the ducks?

What to do with the ducks after?

Lets get Quacking!!!!