BTEC

2012
Unit 1 The Online World

Name: eugene.

Lesson4OnlineDocuments

Starter
a.Whatdoesuploadmean?
b.Whatdoesdownloadmean?
c.Whatisanalgorithm?

a. Moveafilefromonesystemtoanother

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b. Movefilesfromasystemyourpersonalcomputer

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c.

Amathematicalstepbystepsequenceusedtoworkoutcalculationorcarryoutinstruction

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1. Whatisthemostcommonmethodusedtocompressafile?Whatisthemostpopularprogram
usedtoachievethis?

zipfile

2.Whataretheadvantagesofusingonlinesoftwarepackages?

A) Allowmanytoshare
B)automaticupdate
C)canbeaccessedanywhere.

2. Howdoesanautomaticbackupwork?

savesallthetimeyoumake
changes.
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BTEC 2012
Unit 1 The Online World

Name: eugene.

3. Findoutthemeaningsofthesekeyterms:

Collaborative working:
2 more people working on the same documents

Sharing documents:
Send people links to your
documents

Automatic backup:
work automatically
saved

4. Matchthefollowingfilepermissionstothecorrectsentence.

Thisallowsuserstoretrieveadocument,read
it,editit,addanewdocumentordeleteor
ReadonlyAccess1.
archiveanexistingdocument.3.

Thisallowsausertolookatandreada
documentbutnotchangeit.1.

Thisallowstheusertolookatandreada
documentbutalsotomakechangestoit.2.

Read/WriteAccess2.

FullControl3.

5. Writedownwhatpermissionseachofthesepeopleshouldhave.

Person
ComputerAdministrator

Fullcontrol

Teacher/Lecturer

Readandwrite

Pupil/Studentusingashareddrive

read

Permission

BTEC 2012
Unit 1 The Online World

Name: eugene.

6. Discusstheuseandcontrolofdocumentsonline,includingtheuseofonlinesoftwaretocreate
documents.

Software
Whatdoesitdo?
Advantages
Disadvantages
Google
Documents

Dropbox

GoogleDrive

Sendemailtoeveryoneand
allworkonthesamepiece
ofwork

Allowasmanypeopleto
accessit

Youneedinternetconnection

Saveyourworkthereandits Abletoaccessit
availableevery
anywhere

Internetconnectionaccount

Uploadfiles

SecurityIssue:Inacloud
environment,Datasecurity
issuesandnationalinterests
meanthatonlinedocument
storage(e.g.electronicmail),
andprocessing(e.g.Gmail)can
beunsuitableforuseby
governmentsorcommercial
organisations.

InGoogleDrive,youcan
createnewdocuments,
spreadsheetsand
presentationsinstantly.
Worktogetheratthe
sametime,onthesame
doc,andseechangesas
theyappear.

Plenary
a.Whatisacommonformatforcompressingfiles?
b.Whataretheadvantagesofonlinedocuments?
c.Whatarethedisadvantagesofonlinedocuments?

a.
zipfile
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c. Backupfiles

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c.
internetconnection
needed
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BTEC 2012
Unit 1 The Online World

Name: eugene.

7. Findoutthemeaningsofthesekeyterms:

Version Control: A version control system is a combination of technologies and practices for
tracking and controlling changes to a project's files, in particular to source code,
documentation, and web pages.

Locked:
Its now inaccessible

File Permissions: They can allocate access to individuals or particular

groups of documents by using fi le permissions . Some users may only be able to
read documents but not edit them. Other users may be allowed to read and edit
documents some may be allowed to add new documents and some will be allowed to
delete
documents.