Professional Documents
Culture Documents
Project Charter - Verbose
Project Charter - Verbose
Project Charter - Verbose
This Project Charter Template is free for you to copy and use on your project
and within your organization. We hope that you find this template useful and
welcome your comments. Public distribution of this document is only permitted
from the Project Management Docs official website at:
www.ProjectManagementDocs.com
PROJECT CHARTER
<PROJECT NAME>
COMPANY NAME
STREET ADDRESS
CITY, STATE ZIP CODE
DATE
TABLE OF CONTENTS
EXECUTIVE SUMMARY ..................................................................................................................... 2
PROJECT PURPOSE/JUSTIFICATION ................................................................................................... 2
Business Need/Case ...................................................................................................................................................2
Business Objectives ...................................................................................................................................................2
PROJECT DESCRIPTION ..................................................................................................................... 2
Project Objectives and Success Criteria ....................................................................................................................3
Requirements .............................................................................................................................................................3
Constraints .................................................................................................................................................................3
Assumptions ..............................................................................................................................................................4
Preliminary Scope Statement .....................................................................................................................................4
RISKS ............................................................................................................................................... 4
PROJECT DELIVERABLES .................................................................................................................. 5
SUMMARY MILESTONE SCHEDULE .................................................................................................. 5
SUMMARY BUDGET ......................................................................................................................... 6
PROJECT APPROVAL REQUIREMENTS ............................................................................................... 6
PROJECT MANAGER ......................................................................................................................... 6
AUTHORIZATION .............................................................................................................................. 8
EXECUTIVE SUMMARY
The executive summary should be a high-level summary of what issues or problems the project
was created to correct. Typically, the executive summary also provides the background
information and general statements regarding the projects purpose or justification which will be
covered in more detail in the appropriate section(s) of the charter.
For the past several years our company intranet has been subject to numerous external breaches
because of poor information technology (IT) security measures. These incidents have resulted in
approximately $10 million in damages to the company. The Intranet Security Assurance (ISA)
project has been created to address and correct these security issues and prevent further loss due
to external IT security breaches. The project will integrate improved technology solutions with
our current platform in order to establish a more robust security infrastructure.
PROJECT PURPOSE/JUSTIFICATION
This section describes the purpose and justification of the project in the form of business case
and objectives. The business case should provide the reasoning behind the need for this project
as it relates to a function of the business.
Business Need/Case
Discuss the logic for the Business Need/Case (market demand, organizational need, customer
request, technological advance, legal requirement, ecological impacts, social need, etc). This
section should also include the intended effects of the business case (i.e. cost savings, process
improvement, new product development, etc).
The ISA project has been created to increase organizational IT security in order to prevent
further financial damages resulting from external security breaches. The costs associated
with the successful design and implementation of these security measures will be recovered
as a result of the anticipated reduction in financial damages.
Business Objectives
This section should list the Business Objectives for the project which should support the
organizational strategic plan.
The business objectives for this project are in direct support of our corporate strategic plan to
improve IT security and reduce costs associated with loss and waste.
- Design and test a new IT security infrastructure within the next 90 days
- Complete implementation the new IT infrastructure within the next 120 days
- Reduce the amount of damages by 50% in the first year
PROJECT DESCRIPTION
This section provides a high-level description of the project. This description should not contain
too much detail but should provide general information about what the project is, how it will be
done, and what it is intended to accomplish. As the project moves forward the details will be
developed, but for the project charter, high-level information is what should be provided.
The ISA project will provide increased security to the companys IT infrastructure and, more
specifically, to the company intranet. The ISA project will utilize improved technology in the
form of security hardware and software in order to prevent external breaches of the company
intranet. All hardware and software will be integrated into the companys current IT platforms in
order to establish increased security while allowing all systems and processes to continue
without interruption.
Project Objectives and Success Criteria
Objectives should be SMART: Specific, Measurable, Attainable, Realistic, and Time-bound.
The project manager must be able to track these objectives in order to determine if the project
is on the path to success. Vague, confusing, and unrealistic objectives make it difficult to
measure progress and success.
The objectives which mutually support the milestones and deliverables for this project have
been identified. In order to achieve success on the ISA project, the following objectives must
be met within the designated time and budget allocations:
- Develop security solution methodology to present to the VP of Technology within the
next 20 days
- Complete list of required hardware/software which meets budget allocation within the
next 25 days
- Create a simulated solution in the IT lab using all purchased hardware and software to
test the solution within the next 60 days
- Achieve a simulated solution which allows no security breaches and complete testing
within the next 90 days
- Implement the solution across the organization within the next 120 days
Requirements
The project team should develop a list of all high-level project requirements. These
requirements are clear guidelines within which the project must conform and may be a result
of input from the project sponsor, customer, stakeholders, or the project team.
This project must meet the following list of requirements in order to achieve success.
- The solution must be tested in the IT lab prior to deployment
- Solution must be implemented without disruption to operations
Additional requirements may be added as necessary, with project sponsor approval, as the
project moves forward.
Constraints
Constraints are restrictions or limitations that the project manager must deal with pertaining
to people, money, time, or equipment. It is the project managers role to balance these
constraints with available resources in order to ensure project success.
RISKS
All projects have some form of risk attached. This section should provide a list of high-level
risks that the project team has determined apply to this project.
The following risks for the ISA project have been identified. The project manager will
determine and employ the necessary risk mitigation/avoidance strategies as appropriate to
minimize the likelihood of these risks:
- Potential disruption to operations during solution deployment
- External threats breaching intranet security via new methods
PROJECT DELIVERABLES
This section should list all of the deliverables that the customer, project sponsor, or stakeholders
require upon the successful completion of the project. Every effort must be made to ensure this
list includes all deliverables and project sponsor approval must be required for adding additional
deliverables in order to avoid scope creep.
The following deliverables must be met upon the successful completion of the ISA project. Any
changes to these deliverables must be approved by the project sponsor.
- Fully deployed intranet security solution
- Technical documentation for intranet security solution
- Recommendation list for future security considerations
Target Date
(mm/dd/yyyy)
Project Start
01/01/2010
01/21/2010
01/26/2010
03/01/2010
04/01/2010
Deploy Solution
05/01/2010
Project Complete
05/15/2010
SUMMARY BUDGET
The summary budget should contain general cost components and their planned costs. As the
project moves forward these costs may change as all tasks and requirements become clearer.
Any changes must be communicated by the project manager.
The following table contains a summary budget based on the planned cost components and
estimated costs required for successful completion of the project.
Summary Budget List component project costs
Project Component
Component Cost
Personnel Resources
$110,000
Hardware
$45,000
$75,000
IT Lab Preparation
$15,000
Total
$245,000
PROJECT MANAGER
This section explicitly states who is assigned as the PM, their responsibility, and authority level.
Depending on the organization and scope of the project, the project manager may have varying
levels of responsibility and authority for personnel, project expenditures, and scheduling.
John Doe is named Project Manager for the duration of the ISA Project. Mr. Does
responsibility is to manage all project tasks, scheduling, and communication regarding the ISA
project. His team, consisting of two IT specialists and one security specialist will be matrix
support from the IT department. Mr. Doe will coordinate all resource requirements through the
IT department manager, Jane Snow. Mr. Doe is authorized to approve all budget expenditures
up to, and including, the allocated budget amounts. Any additional funding must be requested
through the Project Sponsor, Jim Thomas. Mr. Doe will provide weekly updates to the Project
Sponsor.
AUTHORIZATION
This section provides the names and authorization, once signed, for the project to move forward
in accordance with the information contained in this charter.
Approved by the Project Sponsor:
__________________________________________
<Project Sponsor>
<Project Sponsor Title>
Date: ___________________