SAP Work Clearance Management

In practice at Electrabel Netherlands

WCM Info Day 5 October 2010 Amsterdam

ing. Martin Azier

Processmanager Maintenance & Operation (PM/WCM)

WCM Electrabel NL

Subjects

Introducton
Electrabel GDF/SUEZ
WCM Electrabel Netherlands part 1
Why safety measures and workpermits and SAP WCM?
Does SAP WCM increase safety?
The workpermitprocess / process safe working
Opportunities and threats
WCM Electrabel Netherlands part 2
SAP PM workorder with and without WCM workpermit
WCM data model
Focus points during implementation
mprovements by WCM

WCM Electrabel NL

Introduction

Electrabel is part of the GDF SUEZ group

Energy
France

BEEI

(Energy Europe
and
International)

WCM Electrabel NL

Environment

Energy
Services

Global
Gaz &
LNG

Infrastructure

Core activities Electrabel Netherlands

(appr. 1200 employees)

Producing electricity
Bigest in the Netherlands (25%)
Sales electricity, natural gas, and energy products and services
B2B and B2C

Trading electricity and natural gas

WCM Electrabel NL

Electrabel Nederland nv

WCM Electrabel NL

Locations in the Netherlands

Eemscentrale
Centrale
Bergum
Kantoor Hoogeveen
(Nieuwbouw)
Maximacentrale
(Nieuwbouw)
Maasvlakte
Rotterdam

Servicepunt Almelo
Kantoor Zwolle
Centrale Harculo
Centrale Gelderland

WKC Air Products

Kantoor
Rotterdam

Centrales
Kantoren

WCM Electrabel NL

Nieuwbouw

TRACTEBEL ENGINEERING GENERAL PRESENTATION

October 10

WCM AT

BENELUX - GERMANY

EUROPE

Energy France

Energy Europe & International

Global Gas & LNG

Infrastructures

Energy Services

Environment

WCM Electrabel NL

WCM Electrabel Netherlands Part 1

Why safety measures and workpermits?

WCM Electrabel NL

We dont want this to happen!

WCM Electrabel NL

Why SAP WCM ?

Serious till very serious accident during maintenance activities !

Safe working around maintenace processes had to be improved:
Beter control the workpermit process
Beter control/overview of secured installation (parts)
More focus om preparation, collaboration and communication
between people involved -> The organisation around the system!

WCM Electrabel NL

10

Does SAP WCM increase safety?

SAP WCM is an instrument that attributes to achieve that goal,

but
This can only be effective with:
management committent
improving the management of the work processes
clear tasks and responsibilities (maintenance & operation)
good safety culture en awareness

WCM Electrabel NL

11

Project Process secure and workpermit

SAP WCM

Rollen

Veiligstellen en werkvergunningen (VSW)

Interventieverantwoordelijke

Verantwoordelijke Bedrijfsvoering

Bewustwording

Verantwoordelijke Onderhoud

Herkenbaar
veiligstellen

Application SAP-WCM
Roles and resposibilities
Attitude en awareness
Recognizable securing (labels/padlocks)

WCM Electrabel NL

12

The workpermit process

Risks

Riskcontrol

Input

Proces

Safe execution/working

Output

Procedure
Secure and
Workpermit
Work environment
Method of working

Workpermit proces

used
equipement

Safe working
accordance with
procedures and agreed
Workpermit

operational
Instructions
suporting
documents

WCM Electrabel NL

13

Process working safe (or not)

WCM Electrabel NL

14

Opportunities ..

Focus on safety
Safety as essential part of the primary process
Update / Improving and harmonizing safety procedures
Instruction / communication concerning the safety procedures
Involved businesspeople in the project
Focus on solution and possibilities (together Business, Care and IT)

WCM Electrabel NL

15

Threats could be.

Misconception that the system can secure everything

Low level of safety culture/awareness in your organization
Poor (management) committent
Thinking that the application WCM is the solution
Implementation. Difficult transistion from closing project to opereation business

WCM Electrabel NL

16

WCM in practice, part 2

Implemented in 2008

SAP PM work order without WCM work permit

SAP PM work order with WCM work permit
SAP PM work order with Work Clearance
Document
WCM data model
Focus points implementation
Improvements by WCM

WCM Electrabel NL

17

SAP PM order without WCM work permit

Notification
Release

PM Work order
Preparation

Execution

Closure

Work permit
Assign
Grant

WCM Electrabel NL

18

SAP PM work order with WCM work permit

Preparation
Notification

PM work order
Execute
completed

PM work order
Prepare
Release

Work Clearance
Application (WCA)

WCM Electrabel NL

Execution

Work permit
Prepare

Work permit
Approve

Work permit
Print

Work permit
Close

19

WCM Electrabel NL

20

SAP PM work order with WCD

Execution

Preparation
Notification

PM work order
Execute
Completed

PM work order
Prepare
Release

Work Clearance
Application (WCA)
Work Clearance
Document (WCD)

Work permit
Prepare

WCD
Prepare

Work permit
Approve

Work permit
Print

Work permit
Close

WCD
Normal

WCD
Execute
Tagging list

Untagging list

Labels

WCM Electrabel NL

21

Items (Preparation)

WCM Electrabel NL

22

Schakeltaken (uitvoering)

WCM Electrabel NL

23

Labels and padlocks

WCM Electrabel NL

24

WCM Data model

Notification

Notification

Electrabel NL
PM order

PM order

Work Clearance Application

WCA

Work Clearance Document

WCD

Work Clearance Template

WCT

WCM Electrabel NL

PM order

WCA

WCD

WCD

25

Focus Points Implementation

Key users available

Organize support on locations during go-live (business en projectpeople)

Users experience working with WCM complex and confusing.

Involve users in the project in an early stage
Start simple and not with the whole proces at once
(not frequent clicking from object to object)
Organize an user readyness test (simulate the proces with busness people M
en O), live scenarios

WCM Electrabel NL

26

Improvements by WCM

In general
Improved safety awareness, many people were involved in the project
Similar method of working on 6 power stations, revision teams work at multiple
power stations

System
No separate application necessary.
Issue of workpermit and management of it is integrated in PM order process.
Defining and management of lockout/tagout process uses SAP functional
locations and is integrated in approval process for work permit.

WCM Electrabel NL

27

Improvements by WCM
Working method:
When preparing the work order, the workpermit can be prepared too (earlier).
Improved safety awareness at work preparation
Preparing the lockout/tagout can be done in advance by operations
A first conflict check can already be done, when preparing the lockout/tagout
process.

System
Clear segregation of tasks and duties (Maintenance -> WCA / Operation ->
WCD)
Support by easy reports (WCL) for the status of securing the installation
Improved collaboration between the departments (M & O) for preparing and
executing maintenance/safety activities.

WCM Electrabel NL

28

Martin Azier

David van Haren

Process manager O&M

(PM/WCM)

Process specialist O&M

(PM/WCM)

martin.azier@electrabel.nl

david.van.haren@electrabel.nl

Huub van der Meer

Consultant Atos Origin
huub.vandermeer@atosorigin.com

Questions ?