DolphinHotelsLtd.

Employee
Handbook

Table of contents
1

INTRODUCTION

WELCOME MESSAGE FROM MANAGING DIRECTORS DESK

DOLPHIN HOTELS LIMITED

3.1.1
HOTEL SITARA:
3.1.2
HOTEL TARA:
3.1.3
HOTEL SAHARA:
3.1.4
HOTEL DOLPHIN:
3.1.5
EUREKA RESTAURANTS:
3.1.6
CHAMPION:
3.1.7
VARIOUS TYPE OF GUEST OF DOLPHIN HOTELS:
3.1.8
OUR SALES OFFICES:

3
3
3
3
4
4
4
5
5

EMPLOYMENT POLICY STATEMENT

4.1.1
CHANGES IN POLICY
4.1.2
EMPLOYMENT APPLICATIONS
4.1.3
EMPLOYMENT RELATIONSHIP

6
6
6
6

DEFINITIONS OF EMPLOYEES STATUS

5.1.1
EMPLOYEES DEFINED
5.1.1.1 REGULAR FULL-TIME (Confirmed)
5.1.1.2 TEMPORARY (FULL-TIME)
5.1.1.3 PROBATIONARY PERIOD FOR NEW EMPLOYEES

7
7
7
7
7

EMPLOYMENT POLICIES
6.1.1
NON-DISCRIMINATION
6.1.2
NON-DISCLOSURE/CONFIDENTIALITY
6.1.3
NEW EMPLOYEE ORIENTATION
6.1.4
PROBATIONARY PERIOD FOR NEW EMPLOYEES
6.1.5
OPERATION HOURS OF ORGANISATION
6.1.6
LUNCH & TEA/SNACKS PERIODS
6.1.7
PERSONNEL FILES
6.1.8
PERSONNEL DATA CHANGES
6.1.9
EMPLOYEE IDENTITY CARD
6.1.10 EMPLOYEE PERFORMANCE REVIEW AND PLANNING SESSIONS
6.1.11
OUTSIDE EMPLOYMENT
6.1.12 DISCIPLINARY ACTION
6.1.13 EMPLOYMENT TERMINATION
6.1.14 SAFETY
6.1.15 HEALTH-RELATED ISSUES
6.1.16 EMPLOYEE REQUIRING MEDICAL ATTENTION
6.1.17 BUILDING SECURITY
6.1.18 PARKING
6.1.19 VISITORS IN THE WORKPLACE
ii

8
8
8
9
9
9
10
10
10
10
11
11
11
12
13
13
13
13
14
14

6.1.20
6.1.21
6.1.22

EMPLOYEE LOCKERS
PERSONAL BELONGINGS
SECURITY CHECKS

14
14
14

STANDARDS OF CONDUCT
7.1.1
ATTENDANCE/PUNCTUALITY
7.1.2
ABSENCE WITHOUT NOTICE
7.1.3
HARASSMENT, INCLUDING SEXUAL HARASSMENT
7.1.4
TELEPHONE USE
7.1.5
PUBLIC IMAGE
7.1.5.1 Professional Dress code:
7.1.5.2 Professional appearance standards:
7.1.6
DRUG/ SUBSTANCE ABUSE
7.1.7
TOBACCO PRODUCTS
7.1.8
USE OF GUEST FACILITIES OR AREAS
7.1.9
ELEVATORS
7.1.10 SOCIALIZING
7.1.11
CASH SHORTAGE/OVERAGE
7.1.12 SOLICITATION AND DISTRIBUTION POLICY

15
16
16
16
17
17
17
18
18
19
19
19
19
19
19

WAGE AND SALARY POLICIES

8.1.1
WAGE OR SALARY INCREASES
8.1.2
TIMEKEEPING
8.1.3
OVERTIME
8.1.4
PAYDAYS
8.1.5
SALARY SLIPS OR SALARY CERTIFICATES
8.1.6
SALARY ADVANCES AND LOANS
8.1.7
EMPLOYEE STATE INSURANCE ACT (ESI Act)
8.1.8
EMPLOYEE PROVIDENT FUND

20
20
20
20
21
21
21
21
21

BENEFITS AND SERVICES

9.1.1
MEAL
9.1.2
LEAVES
9.1.3
HOLIDAYS
9.1.4
TRAINING AND PROFESSIONAL DEVELOPMENT
9.1.5
DOLPHIN LIBRARY
9.1.6
REWARDS AND RECOGNITIONS

22
22
22
23
23
23
23

10
EMPLOYEE COMMUNICATIONS
10.1.1 BULLETIN BOARDS
10.1.2 SUGGESTION BOX
10.1.3 PROCEDURE FOR HANDLING COMPLAINTS

iii

24
24
24
24

INTRODUCTION
This Handbook is designed to acquaint you with DolphinHotelsLtd. and provide you
with information about working conditions, benefits, and policies affecting your
employment.
The information contained in this Handbook applies to all employees of DolphinHotels
Ltd. Following the policies described in this handbook is considered a condition of
continued employment. However, nothing in this Manual alters an employees status. The
contents of this Manual shall not constitute nor be construed as a promise of employment
or as a contract between the Company and any of its employees. The handbook is a
summary of our policies, which are presented here only as a matter of information.
You are responsible for reading, understanding, and complying with the provisions of this
Manual. Our objective is to provide you with a work environment that is constructive to
both personal and professional growth.
We hope, we will have a long and prosperous relationship.

(Human Resource Manager)

Name:

Welcome message from Managing Directors desk

Dear Employee,
We are hereby starting a professional relationship with trust
and beliefs that you will be an integral part of growth and
prosperity of our organisation.
Dolphin Hotels Limited is a service-oriented organisation. We
are providing, not only rooms and restaurants but a
professional service to satisfy their all type of needs and
wants and to make them feel that there dream will be
realized nowhere but at Dolphin only.
Guest is our god. Service with passion to guest is our
mission. Be a finest hospitality service provider is our vision.
We hope that you will contribute with your heart and soul to
the growth and achievement of our mission and vision. We
believe that you will make us feel proud that you are with us.
We also believe that you keep our organisation name,
standards and culture at the highest level of your thought,
talk and action.
We assure you that we will provide a fair, unbiased, equal
opportunity work environment for your personal development
and growth. We also assure you that we will take care of all
issues related to you at emotional and professional level.
Least but not last, we hope that we will have a long,
prosperous and truthful relationship.
We welcome you in our dolphin family.

Welcome!!!
(Managing Director)
Dolphin Hotels Ltd.
2

Dolphin Hotels Limited

Dolphin Hotels Limited has been started in Year 1980, with their first opening at
Vishakhapatnam, as Hotel Dolphin, Vishakhapatnam. In 25 years, this group has made its
place in hospitality industry and today it is a renowned company in India. This company is
having 04 hotels and a chain of restaurants in India.

HOTEL SITARA:
This is the Luxury hotel of company, situated inside the beautiful landscape of Ramoji
Film City.
(Collect a Room Tariff card from front office manager, during induction schedule, and
attach at the end of manual)
Total rooms: 165 rooms, with 04 royal suites and 08 theme suites.
Restaurant: Galaxy (24 hours operation)
Bar:
Startreck
Banquet halls: 07 halls (Tajmahal, Mayfair, Samarkhand, Rangamahal, Terrace hall,
Sangam, and 01 boardroom)
Other facilities:
1. Swimming pool
4. Internet connectivity for each
2. Gym and Aerobic (Samson and
room
Delilah)
5. Minibar
3. In-house laundry
6. Telephone with direct
connectivity for STD/ISD

HOTEL TARA:
This is an economic hotel, situated inside Ramoji Film City.
(Collect a Room Tariff card from front office manager, during induction schedule and
attach at the end of manual)
Total Rooms: 126 rooms
Restaurant: Hollywood (24 hours operation)

HOTEL SAHARA:
This is a dormitory, having 12 beds in a room. Its having two wings, one is Gentleman
Block and another is Ladies Block.
(Collect a Room Tariff card from front office manager, during induction schedule and
attach at the end of manual)
Total no. of Beds: 588 , Restaurant: Himalayan

HOTEL DOLPHIN:
This is the first hotel of the group and this is situated at Vishakhapatnam.
(Collect a Room Tariff card from Training &Development manager, during induction
schedule, and attach at the end)
Total no. of rooms: 146 rooms
Restaurant: Horizon, Vasundhara
Coffee Shop: Green House
Bar:
Wood House
Banquet Hall: 04 (Kalinga, Ashirwad, Senate, Board room)
Other facilities: Olympus Gym, Swimming pool, Cable connected TV, Internet
connectivity.

EUREKA RESTAURANTS:
This is an unit with 04 restaurants and 03 f&b outlets (at present). Its main purpose to
serve food & beverage to Day visitors of Ramoji Film City.
Restaurants
Chanakya:
Alampana:
Gunsmoke:

A vegetarian restaurant, serving south Indian and North Indian delicacies

A Mughlai restaurant, especially serving awadhi cuisine
A Continental and oriental restaurant, serving American fast food and
Chinese snack.
Ganga Jamuna: An ethenic south Indian restaurant, serving south Indian vegetarian thali
for lunch.
Outlet: Train restaurant, Popcorn outlet, Highway f&b outlet.
Other facilities:

CHAMPION:
This place is meant for outdoor and indoor game facilities. You will find here:
Lawn tennis Court

Squash

Table tennis court

Snooker

Basketball court

Chess and Carom

Volleyball court

Beer lounge and Library

Badminton Court

VARIOUS TYPE OF GUEST OF DOLPHIN HOTELS:

1.
2.
3.
4.
5.
6.

Film Guest: Regional, National, International

Corporate Guest
Holiday guest
Honeymoon guest
Celebrity guests
Guest for Meeting, incentive, conference, convention, and events & entertainments
(MICE).

OUR SALES OFFICES:

We are having effective and strong sales and marketing network throughout India. We are
having regional sales offices at Hyderabad, Mumbai, Pune, Nasik, Bangalore,
Bhubaneshwar, Kolkata, Chennai and New Delhi. All these regional sales offices are
connected with Corporate Sales Office, placed at Ramoji Film City.

Employment policy statement

CHANGES IN POLICY
This Handbook supersedes all previous employee manuals and memos that may have been
issued from time to time on subjects covered in this Handbook.
However, since our business and our organization are subject to change, we reserve the
right to interpret, change, suspend, cancel, or dispute with or without notice all or any part
of our policies, procedures, and benefits at any time. We will notify all employees of these
changes. Changes will be effective on the dates determined by the Company, and after
those dates all superseded policies will be null.
No individual supervisor or manager has the authority to change policies at any time. If
you are uncertain about any policy or procedure, speak with your Human Resource
Executive.

EMPLOYMENT APPLICATIONS
We rely upon the accuracy of information contained in the
employment application and the accuracy of other data presented throughout the
hiring process and employment. Any misrepresentations, falsifications, or material
omissions in any of this information or data may result in exclusion of the individual from
further consideration for employment or, if the person has been hired, termination of
employment.

EMPLOYMENT RELATIONSHIP
You enter into employment voluntarily, and you are free to resign at any time for any
reason or no reason. Similarly, Dolphin Hotels Ltd. is free to conclude its relationship
with any employee at any time for any reason or no reason. Following the probationary
period, employees are required to follow the Employment Termination Policy (See Section
6.1.13).

DEFINITIONS OF EMPLOYEES STATUS

EMPLOYEES DEFINED
An employee of Dolphin Hotels Ltd. is a person who regularly works for Dolphin
Hotels Ltd. on a wage or salary basis. Employees may include regular full-time,
temporary persons, and others employed with the Company who are subject to the control
and direction of Dolphin Hotels Ltd in the performance of their duties.
REGULAR FULL-TIME (Confirmed)
Employees who have completed the 01yearorthestipulatedprobationary period
(setbymanagementofcompany) and who are regularly scheduled to work 08
hours per day and 06 days per week. Generally, they are eligible for the
Companys benefit package, subject to the terms, conditions, and limitations of
each benefit program.
TEMPORARY (FULL-TIME)
Those whose performance is being evaluated to determine whether further
employment in a specific position or with the Company is appropriate or
individuals who are hired as interim replacements or industrial exposure training or
apprenticeship training to assist in the completion of a specific project or for
vacation relief. Employment beyond any initially stated period does not in any way
imply a change in employment status. Temporary employees retain that status until
they are notified of a change. They are not eligible for any of the Companys
benefit programs.
PROBATIONARY PERIOD FOR NEW EMPLOYEES
A new employee, whose performance is being evaluated, at the end of probationary
period, to determine whether further employment in a specific position or with
Dolphin Hotels Ltd, is appropriate or not. When an employee completes the
probationary period, the employee will be notified of his/her new status of
confirmation, wages/salaries adjustment with Dolphin Hotels Ltd.

EMPLOYMENT POLICIES
NON-DISCRIMINATION
In order to provide equal employment and advancement opportunities to all individuals,
employment decisions at Dolphin Hotels Ltd. will be based on merit, qualifications, and
abilities. Dolphin Hotels Ltd. does not discriminate in employment opportunities or
practices because of race, color, religion, sex, national origin, age or disability.
Dolphin Hotels Ltd. will make reasonable accommodations for qualified individuals with
known disabilities unless doing so would result in an undue hardship. This policy governs
all aspects of employment, including selection, job assignment, compensation, discipline,
termination, and access to benefits and training.
Employees with questions or concerns about discrimination in the workplace are
encouraged to bring these issues to the attention of their Head of Department or
concerned personal Executive. Employees can raise concerns and make reports without
fear of reprisal. Anyone found to be engaging in unlawful discrimination will be subject to
disciplinary action, including termination of employment.

NON-DISCLOSURE/CONFIDENTIALITY
The protection of confidential business information and trade secrets is vital to the
interests and success of Dolphin Hotels Ltd. Such confidential information includes, but is
not limited to, the following examples:

Compensation data,

Financial information,

Marketing strategies,

Pending projects and proposals,

Proprietary production processes,

Personnel/Payroll records, and

Conversations between any persons associated with the company.

All employees are required to follow this instruction as a condition of employment.

Employees who improperly use or disclose trade secrets or confidential business
information will be subject to disciplinary action, including termination of employment and
legal action, even if they do not actually benefit from the disclosed information.

NEW EMPLOYEE ORIENTATION

Orientation is a formal welcoming process that is designed to make the new employee feel
comfortable, informed about the company, and prepared for their position. New employee
orientation is conducted by Training & Development Department, and includes an
overview of the company history, an explanation of the company core values, vision, and
mission; and company goals and objectives. In addition, the new employee will be given a
overview of benefits, tax, and legal issues, and complete any necessary paperwork.
Employees are presented with Employee Identity card, locker keys, and procedures
needed to navigate within the workplace. The new employees supervisor/manager then
introduces the new hire to staff throughout the company, reviews their job description and
scope of position, explains the companys evaluation procedures, and helps the new
employee get started on specific functions.

PROBATIONARY PERIOD FOR NEW EMPLOYEES

The probationary period for regular full-time and regular part-time employees lasts up to
maximum01yeardurationorasspecifiedbyManagementofCompany from date of
hire. During this time, employees have the opportunity to evaluate our Company as a
place to work and management has its first opportunity to evaluate the employee. During
this introductory period, both the employee and the Company have the right to terminate
employment without advance notice.
Upon satisfactory completion of the probationary period, the employee will be presented
with new status of confirmation. All employees, regardless of classification or length of
service, are expected to meet and maintain Company standards for job performance and
behavior. (See Section 7, Standards of Conduct).

OPERATION HOURS OF ORGANISATION

Dolphin Hotels Ltd is operating business for 12 months x 07days x 24 hours, (See Section
9.1.2, 9.1.3, Holidays & leaves). For this reasons, employees will be asked to work in
shifts. The shift details are:
Morning shift:
Evening shift:
Break Shift:
General Shift:

06:00 am to 02:30 pm
02:00 pm to 10:30 pm
10:30 am to 07:00 pm
09:00 am to 05:30 pm

Concerned Head of Department will decide the schedule or Duty rota and the employee
has to abide the same without any pre-condition.
Each employee will get a day in a week as week-off, as decided by Supervisor or Head of
Department of concerned department.

LUNCH & TEA/SNACKS PERIODS

Each employee is allowed for Half-an-Hour lunch and dinner break (for morning and
evening shift) and two tea/snacks break. The details of timings are:
Breakfast:

07:00 a.m. to 08:00 a.m. (For Morning shift staff)

08:30 a.m. to 09:30 a.m. (For General Shift staff)
Tea:
10: 30 a.m. to 11:00 a.m. & 04:00 p.m. to 04:30 p.m.
Lunch:
12:30 p.m. to 02: 30 p.m.
Dinner:
07:00 p.m. to 08:30 p.m.
Mid night snacks:
01:00 am to 01:30 am

PERSONNEL FILES
Employee personnel files include the following: jobapplication,jobdescription,rsum,
recordsofparticipationintrainingevents,salaryhistory,recordsofdisciplinaryaction
anddocumentsrelatedtoemployeeperformancereviews,coaching,andmentoring.
Personnel files are the property of Dolphin Hotels Ltd, and access to the information is
restricted. Management personnel of Dolphin Hotels Ltd, who have a legitimate reason to
review the file, are allowed to do so.

PERSONNEL DATA CHANGES

It is the responsibility of each employee to promptly notify The CentralHumanResources

Department,of any changes in personnel data such as:
Mailing address,
Telephone numbers,
Name and number of dependents, and
Individuals to be contacted in the event of an emergency.
An employees personnel data should be accurate and current at all times.

EMPLOYEE IDENTITY CARD

EachemployeewillbeprovidedwithanEmployeeidentitycard,havingdetailsofname,
designationanddepartmentwithanemployeecodenumber.Thecodenumberwillbethe
identificationcodeofthatemployee.Employeemustdisplaythisidentitycard,whileon
duty.Thiscardisalsobeingusedfortimekeepingpurpose.Employeeneedstoswipethe
cardinTimerecordermachine,situatedatReargatetimeoffice,forrecordingintime
andouttime.This cardisanexclusive propertyofcompany.Anysortofmisuseor
alterationmayattractdisciplinaryaction.Incaseofemploymenttermination,thecard
needstobereturnedtoHumanresourcedept.

EMPLOYEE PERFORMANCE REVIEW AND PLANNING

SESSIONS
Head of Departments will conduct performance reviews and planning sessions with all
regular full-time and probationary employees after one year of service. Head of
Departments may conduct informal performance reviews and planning sessions more often
if they choose.
Performance reviews and planning sessions are designed for the Head of
Department/supervisor and the employee to discuss his/her current job tasks, encourage
and recognize attributes, and discuss positive, purposeful approaches for meeting workrelated goals. Together, employee and managers/supervisor discuss ways in which the
employee can accomplish goals or learn new skills. The planning sessions are designed for
the employee and his/her supervisor to make and agree on new goals, skills, and areas for
improvement.
Dolphin Hotels Ltd directly links wage and salary increases with performance. Your
performance review and planning sessions will have a direct effect on any changes in your
compensation. For this reason among others, it is important to prepare for these reviews
carefully, and participate in them fully.
New employees will be reviewed at the end of their probationary periods (see Section
5.1.1.3, Probationary Period for New Employees). After the initial review, the employee
will be reviewed according to the regularschedule.

OUTSIDE EMPLOYMENT
Employees cannot hold outside jobs either related or non-related businesses or professions
as long as the employee is an integral part of Dolphin Hotels Ltd. Unless Dolphin Hotels
Ltd.

DISCIPLINARY ACTION
Dolphin Hotels Ltd holds each of its employees to certain work rules and standards of
conduct (see Section 7). When an employee deviates from these rules and standards,
Dolphin Hotels Ltd expects the employees Manager/supervisor and Human resource
department to take corrective action.
Disciplinary action at Dolphin Hotels Ltd is progressive. That is, the action taken in
response to a rule infraction or violation of standards typically follows a pattern increasing
in seriousness until the infraction or violation is corrected.
The usual sequence of Disciplinary actions includes an oral warning, a written warning,
and finally termination of employment. In deciding which initial corrective action would
be appropriate, a manager/supervisor will consider the seriousness of the infraction, the
circumstances surrounding the matter, and the employees previous record.

10

Though committed to a progressive approach to corrective action, Dolphin Hotels Ltd

considers certain rule infractions and violations of standards as grounds for immediate
termination of employment. These include but are not limited to: theft in any form,
insubordinate behavior, vandalism or destruction of company property, being on company
property during non-business hours, the use of company equipment and/or company
vehicles without prior authorization, untruthfulness about personal work history, skills, or
training, divulging Company business practices, and misrepresentations of Dolphin Hotels
Ltd to a customer, a prospective customer, the general public, or an employee.

EMPLOYMENT TERMINATION
Termination of employment is an inevitable part of personnel activity within any
organization, and many of the reasons for termination are routine. Below are a few
examples of some of the most common circumstances under which employment is
terminated:

Resignation voluntary employment termination initiated by an employee.

Termination involuntary employment termination initiated by Dolphin Hotels

Ltd

Layoff involuntary employment termination initiated by Dolphin Hotels Ltd for

non-disciplinary reasons.
When an employee intends to terminate his/her employment with organisation, he/she shall
render/submit his/her resignation letter with minimum 01-month notice to the Central
Human Resource dept, routed through concerned Head of Department.

Since employment with Dolphin Hotels Ltd is based on mutual consent, both the employee
and Dolphin Hotels Ltd have the right to terminate employment at will, with or without
cause during the Introductory/Probationary Period for New Employees.
Any employee who terminates employment with Dolphin Hotels Ltd shall return all files,
records, keys, and any other materials that are property of Dolphin Hotels Ltd. No final
settlement of an employees pay will be made until all items are returned in appropriate
condition. The cost of replacing non-returned items will be deducted from the employees
final paycheck. Furthermore, any outstanding financial obligations owed to Dolphin
Hotels Ltd will also be deducted from the employees final check.
Employees benefits will be affected by employment termination in the following manner.
All accrued vested benefits that are due and payable at termination will be paid.The
employee will be notified of the benefits that may be continued and of the terms,
conditions, and limitations.

11

SAFETY
Dolphin Hotels ltd provides information to employees about workplace safety and health
issues through regular internal communication such as:
Trainingsessions
Bulletinboardpostings
Each employee is expected to obey safety rules and exercise caution and common sense in
all work activities. Employees must immediately report any unsafe conditions to their
manager/supervisor. Employees who violate safety standards, cause hazardous or
dangerous situations, or fail to report, or where appropriate, remedy such situations, may
be subject to disciplinary action including termination of employment.
In the case of an accident that results in injury, regardless of how insignificant the injury
may appear, employees should notify their manager/supervisor (See Section 6.1.16,
Employee Requiring Medical Attention).

HEALTH-RELATED ISSUES
Our organisation service oriented organisation and hence we should be more careful for
our health and its related issues. Employees, who become aware of any health-related
issue, including pregnancy, should notify their manager/supervisor andHumanResources
Executive of health status. This policy has been instituted strictly to protect the employee.
A written permission to work from the employees doctor is required at the time or
shortly after notice has been given. The doctors note should specify whether the
employee is able to perform regular duties as outlined in his/her job description.
A leave of absence may be granted on a case-by-case basis. If the need arises for a leave
of absence, employees should notify their manager/supervisor and Human Resources
department.

EMPLOYEE REQUIRING MEDICAL ATTENTION

In the event an employee requires medical attention, whether injured or becoming ill while
at work, the employee will be sent to our RFC hospital for preliminary check-up. If it is
necessary for the employee to be admitted to the hospital, A Human resource executive
will be asked to transport the employee to the appropriate facility.
A physicians fitness certificate notice may be required.

BUILDING SECURITY
All employees who are issued keys to the office are responsible for their safekeeping. The
last employee, or a designated employee, who leaves the office at the end of the business
day assumes the responsibility to ensure that all doors are securely locked, the alarm
system is armed, thermostats are set on appropriate evening and/or weekend setting, and
all appliances and lights are turned off with exception of the lights normally left on for
security purposes.

12

PARKING
Employees must park their Vehicles in areas indicated and provided by the Company.
Employees are not allowed to bring their vehicle, inside RFC premises, without authorized
permission of senior management.

VISITORS IN THE WORKPLACE

To provide for the safety and security of employees, visitors, and the facilities at Dolphin
Hotels Ltd, only authorized visitors are allowed in the workplace. Restricting
unauthorized visitors helps ensure security, decreases insurance liability, protects
confidential information, safeguards employee welfare, and avoids potential distractions
and disturbances.
Allvisitorsmustenterthroughthereargatearea,signin,andsignoutatthesecurity
deskandreceiveaVisitorbadgetowearwhileonpremises.Authorizedvisitorswillbe
escortedtotheirdestinationandmustbeaccompaniedbyanemployeeatalltimes.

EMPLOYEE LOCKERS
At each unit of Dolphin Hotels Ltd, locker facility is available for gentleman as well as
Ladies. Each locker room is well equipped with toilet, shower and washbasin facilities. A
locker will be provided on sharing basis to each uniformed employee, to keep or store his
or her personal cloths and belongings. You are not permitted to use any guest room or
public area toilets.
The rule and regulations of maintenance of locker is displayed in ach locker. Kindly follow
those instructions. Failing which, you may be a subject of disciplinary action.

PERSONAL BELONGINGS
An employee who brings personal cash, of the value, more than Rs. 100/- or any personal
belongings to the hotel e.g. electronics, books, jewelries, personal cell phone or other
valuables, will have to register them in the personal property register, available at time
office, with security department.
No personal radios, tape recorders or cell phones would not be allowed while on duty.

SECURITY CHECKS
All employees, leaving the hotel or work premises, after completion of duty hours, will be
thoroughly frisked and checked by security personnel of Time office. All packages/bags
brought into the hotel should be deposited at the employee entrance. Packages, handbags
and such items would be subject to inspection by the security upon entering and leaving
the premises.

STANDARDS OF CONDUCT

13

The work rules and standards of conduct for Dolphin Hotels Ltd are important, and the
Company regards them seriously. All employees are urged to become familiar with these
rules and standards. In addition, employees are expected to follow the rules and standards
faithfully in doing their own jobs and conducting the Companys business. Please note that
any employee who deviates from these rules and standards will be subject to disciplinary
action, up to and including termination of employment (see Section 6.1.12, Disciplinary
Action).
While not intended to list all the forms of behavior that are considered unacceptable in the
workplace, the following are examples of rule infractions or misconduct that may result in
disciplinary action, including termination of employment.

Theft or inappropriate removal or possession of property;

Falsification of swiping of Identity card for timekeeping (See Section 8.1.2,
Timekeeping);
Working under the influence of alcohol or illegal drugs (See Section 7.1.6,
Drug/Substance Abuse);
Possession, distribution, sale, transfer, or use of alcohol or illegal drugs in the
workplace See Section 7.1.6, Drug/Substance Abuse)
Fighting or threatening violence in the workplace;
Boisterous or disruptive activity in the workplace;
Negligence or improper conduct leading to damage of company-owned or customerowned property;
Insubordination or other disrespectful conduct;
Violation of safety or health rules;
Smoking in the workplace;
Sexual or other unlawful or unwelcome harassment (See Section 7.1.3, Harassment,
Including Sexual Harassment);
Excessive absenteeism or any absence without notice (See also, Section 7.1.1
Attendance/Punctuality and 7.1.2, Absence without Notice);
Unauthorized use of telephones, or other company-owned equipment (See Section
7.1.4, Telephone Use);
Using company equipment for purposes other than business (i.e. playing games on
computers or personal Internet usage);
Unauthorized disclosure of business secrets or confidential information;
Violation of personnel policies; and
Unsatisfactory performance or conduct.

14

ATTENDANCE/PUNCTUALITY
The Company expects that every employee will be regular and punctual in attendance.
This means being in the department, ready to work, at their starting time each day.
Absenteeism and tardiness places a burden on other employees and on the Company.
If you are unable to report for work for any reason, notify your manager/supervisor before
regular starting time.
You are responsible for speaking directly with your
manager/supervisor about your absence. It is not acceptable to call manager/supervisor
over telephone, except in extreme emergencies. The company phone number is 08145
246666/246444/246555.
If there comes a time when you see that you will need to work some hours other than
those (you want to change your shift) that make up your usual work week, notify your
supervisor at least sevenworkingdays in advance. Each request for special work hours
will be considered separately, in light of the employees needs and the needs of the
Company. Such requests may or may not be granted.

ABSENCE WITHOUT NOTICE

When you are unable to work owing to illness or an accident, please notify your
manager/supervisor. This will allow the Company to arrange for temporary coverage of
your duties, and helps other employees to continue work in your absence. If you do not
report for work and the Company is not notified of your status, it will be assumed after
eight consecutive days of absence that you have resigned, and you will be removed from
the payroll.
If you become ill while at work or must leave the department for some other reason before
the end of the workday, be sure to inform your manager/supervisor of the situation.

HARASSMENT, INCLUDING SEXUAL HARASSMENT

Dolphin Hotels Ltd is committed to providing a work environment that is free of
discrimination and unlawful harassment. Actions, words, jokes, or comments based on an
individuals sex, race, ethnicity, age, religion, or any other legally protected characteristic
will not be tolerated.
If you believe you have been the victim of harassment, or know of another employee who
has, report it immediately. Employees can raise concerns and make reports without fear of
reprisal.
Any manager/supervisor who becomes aware of possible harassment should promptly
advise the Human Resources manager, who will handle the matter in a timely and
confidential manner.

15

TELEPHONE USE
DolphinHotelsLtd telephones are intended for the use of serving our Guest needs and in
conducting the Companys business.
Personal usage during business hours is discouraged except for extreme emergencies. All
personal telephone calls should be kept brief to avoid congestion on the telephone line.
To respect the rights of all employees and avoid miscommunication in the office,
employees must inform family members and friends to limit personal telephone calls during
working hours.
If an employee is found to be deviating from this policy, he/she will be subject to
disciplinary action (See Section 6.1.12, Disciplinary Action).

PUBLIC IMAGE
A professional appearance is important anytime that you come in contact with Guests or
potential guests. Employees should be well groomed and dressed appropriately for our
business and for their position in particular.
Professional Dress code:
the following Dress codes are considered appropriate working attire for Dolphin Hotels
Ltd:
For Gentleman:
a. Uniformed Staff: the uniforms as given by the department, according to policy.
(Please see the uniform specification, available with Human Resource Dept.)
b. Not-Uniformed Staff:
1. Full sleeves shirts or half sleeves shirt, must have collar and with
matching plain tie. No short shirt or T-shirt is allowed.
2. Dark Color Trousers with two pleats, one heap pocket and two side
pockets. No Jeans Trouser is allowed.
3. For executive and above, shoe should be of oxford design and
black, with black shocks.
For non-executive, shoe should be plain and black, with black
shocks.
For Ladies:
a. Uniformed Staff: the uniforms as given by the department, according to
policy. (Please see the uniform specification, available with Human Resource
Dept.)
b. Non-Uniformed Staff:
c. Dark & conservative color Sari or Salwar sameej. Casual evening style,
strapless, backless, or sundresses, Jeans, T-shirt is not allowed.
d. Shoe/sandals should be black balleno.

16

Professional appearance standards:

the following are considered appropriate appearance standards for Dolphin Hotels Ltd:
For Gentleman:
1. Hair should be neatly treamed and above collar line, forehead and never over the
ears.
2. Clean shaved face. No beards, goatees and side burns are permitted.
3. Moustaches are acceptable, if neatly treamed and do not extend below the upper
lip.
4. There should be no make-up over face.
5. Only wedding ring or a gold chain and a wristwatch is allowed to wear, while on
duty. Food handlers are not permitted to wear any sort of ring or chain.
6. Fingernails should always be trimmed.
For Ladies:
1. Hair should be neatly tied/kept in an attractive style.
2. Those with hair below shoulder length should have their hair combed away from
the face and tied back.
3. Hair clips should be simple and black in color.
4. Bindis are not permitted.
5. Necklace or bracelets are not to be worn while in uniform.
6. A single small stud earring in each ear is acceptable for ladies only.
7. Only one ring (engagement/wedding) and a wristwatch is allowed to wear. But for
food handler, rings are not allowed.
8. Fingernails should be kept clean, neatly trimmed and moderate length.
9. Nail polish should be clear or flesh tone.

DRUG/ SUBSTANCE ABUSE

The Company is committed to providing a safe and productive workplace for its
employees. In keeping with this commitment, the following rules regarding alcohol and
drugs of abuse have been established for all staff members, regardless of rank or position,
including both regular and temporary employees. The rules apply during working hours to
all employees of the Company while they are on Company premises or elsewhere on
Company business.
The manufacture, distribution, possession, sale, or purchase of controlled
substances of abuse on Company property is prohibited.
Being under the influence of illegal drugs, alcohol on Company property is
prohibited.
Working while under the influence of prescription drugs that impair performance is
prohibited.

17

TOBACCO PRODUCTS
TheuseoftobaccoproductsisnotpermittedanywhereontheCompanyspremises
exceptinauthorizedanddesignatedlocations.Thedesignatedsmokingareasarelocated
atstafflockers.Employeesmustfollowallrulespostedindesignatedsmokingareasand
adheretoallpoliciesassociatedwiththispolicy.

USE OF GUEST FACILITIES OR AREAS

Thehotelsfacilitiesarefortheuseofthehotelguestsandpatrons.Unlessonawork
assignmentyoushouldnotbeonguestfloors,guestroomsorinanyotherpublicareasof
hotel.Youwillremaininyouworkareaandthoseareasofthehotelspecificallydesigned
foryourpersonaluse,andwillutilizethemostdirectorauthorizedroutetoandfrom
yourworkareaandtheemployeefacilityareas.
Ifyouhavefamilyandfriendsstaying,entertaining,dininginthehotel,orifyouwishto
entertainfamilyandfriendsyoumustobtainpermissionfromyourdepartmentheadand
divisionheadbeforevisitingthem.Onsuchoccasionsyouwillmaintainthedecorum
expectedofDolphinemployees.

ELEVATORS
All employees are to use the service elevators only. If you are to go up on one flight only,
or go downstairs two flights only we request you to walk up or down the staircases as this
would not only free up the elevators but also keep you in shape.

SOCIALIZING
Please socialize with your fellow employees only during your meal breaks and when you
leave work. Socializing with guest is prohibited as this may lead to potentially
embarrassing situations for both you and the hotel.

CASH SHORTAGE/OVERAGE
If your job requires you to handle cash, you will be solely responsible for your cash and
any shortage would result in recovery from your salary and any excess should be
deposited to central Account dept with proper explanation, otherwise the same may be a
subject for disciplinary action.

SOLICITATION AND DISTRIBUTION POLICY

The company feels that working time is for work. Therefore, solicitation or distribution of
literature is prohibited in all working areas of the hotel and during working time when you
are required to be on duty. This is for your protection and to avoid any disruption in your
workdays. You will not solicit other employees or guest for social, charitable or for other
organizations during working time.

18

WAGE AND SALARY POLICIES

WAGE OR SALARY INCREASES

Eachemployeesannualsalarywillbereviewedatleastonceeachyear.Theemployees
reviewdatewillusuallybeconductedonorabouttheanniversarydateofemploymentor
thedateofthepreviouscompensationreview.
Increaseswillbedeterminedonthebasisofperformance,adherencetocompanypolicies
andprocedures,andabilitytomeetorexceedduties perjobdescription andachieve
performancegoals.
Although the Companys salary ranges schedules will be adjusted on an ongoing basis,
Dolphin Hotels Ltd does not grant cost of living increases. Performance is the key to
wage increases in the Company.

TIMEKEEPING
Accurately recording time worked is the responsibility of every employee. Time worked is
the time actually spent on a job(s) performing assigned duties. Eachemployeehavebeen
providedwithanEmployeecard,endorsedwithabarcode,whichhe/sheneedstoswipe
atTimeofficeforrecordingoftime. Dolphin Hotels Ltd does not pay for extended breaks
or time spent on personal matters.
The time clock is a legal instrument. Altering, falsifying, tampering with time records, or
recording time for another team member will result in disciplinary action, including
termination of employment.
Authorized personnel will review time records each day. Any changes to an employees
time record must be approved by his/her manager/supervisor. Questions regarding the
timekeeping system or Identity cards should be directed to the timeofficekeeper.

OVERTIME
Dolphin Hotels ltd is open for business 24 hours a day and 365 days a year. Overtime
compensation is adjusted to employees in accordance with rules, as stated by management.
Overtime is adjustable for all hours worked over 04 hours per day in term of
compensatory offs. Time off on personal time, holidays, or any leave of absence will not
be considered hours worked when calculating overtime. In addition, vacation time does
not constitute hours worked.
All overtime work performed by an employee must receive the manager/supervisors prior
authorization. Overtime worked without prior authorization from the manager/supervisor
may result in disciplinary action. Themanager/supervisors signature on a Extra work
statement, authorizes for overtime hours worked.

19

PAYDAYS
All employees are paid inthelastworkingdayofthemonth. In the event that a regularly
scheduled payday falls on a weekend or holiday, employees will receive pay onthenext
dayofoperation.
The salaries payment will be credited to their ICICI bank account.
If a regular payday falls during an employees vacation, the employees payment will be
available upon his/her return from vacation.

SALARY SLIPS OR SALARY CERTIFICATES

All employees will get a detailed salary slips, with all details of receipts and deductions. A
sample salary slip with explanation is available in Human resource dept.

SALARY ADVANCES AND LOANS

All employees are eligible for salary advances and the amount of advance is limited to
number of days, worked in that particular month. This facility is available for once in a
financial year. But the decision of giving advances, solely depend on the consideration of
senior management of company.
All confirmed employees are eligible for loan and the amount will not be more than the
salary amount, paid for a month. The loan facility will be provided to that employee, who
will have valid reason for the same. The same amount will be deducted from salary in
Equated monthly installment, not exceeding ten months. This facility will be available for
all confirmed employee once in two year.

EMPLOYEE STATE INSURANCE ACT (ESI Act)

All employees, whose gross salary will be less than Rs. 7500.00 per month, will be eligible
for ESI facility. Employee and his/her dependents will get this facility. For this purpose,
1.75% of salary amount will be deducted from employees gross salary every month. For
further details, please contact your Human Resource Executive.

EMPLOYEE PROVIDENT FUND

All employees will have to contribute for Employee provident fund, as according to
Government acts and policies. 12% of salary amount will be deducted from gross salary,
every month and will be deposited in Employee provident fund. Each employee will get an
account number from Employee provident fund office. For further details, pleas contact
your Human resource Executive.

20

BENEFITS AND SERVICES

Dolphin Hotels Ltd offers a benefits program for its all employees. However, the
existence of these programs does not signify that an employee will necessarily be
employed for the required time necessary to qualify for the benefits included in and
administered through these programs.

MEAL
All employee of Dolphin Hotels Ltd is eligible for using Staff cafeteria for breakfast,
Lunch, Dinner, tea and midnight snacks, at reasonable rate/prices. The information of rates
or prices is available with your Human resource dept. A senior management committee is
looking after the quality standard and menu designing of cafeteria.
You are free to give your suggestions or complaints. The suggestion box is available in
every cafeteria.

LEAVES
All eligible employees are entitled for leaves in accordance with AP shop and establishment
act 1988.
Each employee is entitled for:
Casual Leaves: 12 days in a year.
Earned Leave: 15 days in a year.(after completion of 240 working days)
Sick leave:
12 days in a year.(for employees, whose salary is above Rs. 7500.00)
Leave Rules:
1. Casual leaves will be credited 01 for every month and which can be accumulated
for a year. After end of calendar year, not used casual leaves will be fortified.
2. An employee can avail maximum 03 casual leaves, at one time.
3. Sick leaves will be credited 01 for every month and can be accumulated upto 60
days of leaves.
4. An employee can avail 03 sick leaves at one time, without producing any medical
fitness certificate. Beyond that, employee will be required to produce medical
fitness certificate, certified by RFC hospital doctors.
5. 15 Earned leaves will be credited after 240 working days and which can be
accumulated for 60 days of leave. After that, Earned leave will be automatically
paid to employees.
6. Employee need to take permission for availing Earned Leaves, at least 15 days
ahead of actual starting day of leave, from concerned Head of Department.
7. Any leaves, without proper authorization from Head of Department, will be
considered as Absenteeism from duty and accordingly corrective action will be
initiated.
(For further details and clarification, you can talk to your Human Resource Executive)

HOLIDAYS
21

Dolphin Hotels Ltd observes 10 holidays as per public holidays per year for all employees.
The details are displayed in staff notice boards. As our organisation is 24 x 7 hours
organisation, hence, it may possible, you may not authorized to take holidays. But the
same will be compensated in terms of Extra day payments or compensatory offs. (For
further details, please contact your Human resource Executive).

TRAINING AND PROFESSIONAL DEVELOPMENT

DolphinhotelsLtd.recognizesthevalueofprofessionaldevelopmentandpersonal
growthforemployees.Therefore,DolphinHotelsLtd.HassetupafullfledgedTraining
&DevelopmentDepartment,whowillberesponsiblefor:
1. Inductionprogramofnewemployee
2. Refreshertrainingprogram
3. Skillsdevelopmenttrainingprogram
(Forfurtherdetailsandenquiries,youcancontactTrainingmanager,Extn.No.6192)

DOLPHIN LIBRARY
AfullfledgedlibraryhasbeensetupforemployeesofDolphinhotelsLtd,toenhance
andupdatetheirknowledgebase.Bookscanbeissuedandcanbereferredinlibrary.
LibraryishavinggoodcollectionofVideocassettesalso.Thislibraryisundercontrolof
Training&developmentdepartment.Forfurtherdetails,youcancontacttraining&
developmentdepartment,extn.No.6192.

REWARDS AND RECOGNITIONS

Dolphin Hotels Ltd is an equal opportunity employer. It believes that employee must be
appreciated for their sheer hard work, they put for the growth of this organisation. To
appreciate the efforts, we are recognizing and rewarding the real gems and stars of our
dolphin family. We recognize and reward:
Best operation recognition award from each department.
Best attendance award
Long service award
Best Unit Award
We also organize various competitions to motivate our employees to develop their
extracurricular activities, such as:
Sports Competitions (cricket, volleyball, basketball, kabbadi, running etc.), for
ladies as well as gentleman
Cultural competitions (Dance, singing, rangoli etc.)
Quiz competitions
Cookery competitions

22

EMPLOYEE COMMUNICATIONS
BULLETIN BOARDS
Bulletin boards, placed at rear security gate, provide employees access to important
posted information and announcements. The employee is responsible for reading
necessary information posted on the bulletin boards.

SUGGESTION BOX
Dolphin Hotels Ltd encourages employees who have suggestions that they do not want to
offer orally or in person to write them down and leave them inthesuggestionboxlocated
attherearsecuritygate. If this is done anonymously, every care will be taken to preserve
the employees privacy. AdesignatedmemberofCentralHumanresourcedept.checks the
box on a regular basis.

PROCEDURE FOR HANDLING COMPLAINTS

Under normal working conditions, employees who have a job-related problem, question or
complaint should first discuss it with their immediate manager/supervisor. At this level,
employees usually reach the simplest, quickest, and most satisfactory solution. If the
employee and supervisor do not solve the problem, organisation encourages employees to
contact the HumanResourcemanager.

23