Ashley Ranaudo & Rachel Mintel

February 23, 2015

COM 466.001
Project Proposal: Internship Information Packet
CP: American Red Cross/CP Contact: Mira Batchelor
MISSION: The American Red Cross exists to provide compassionate care to those in need. Our
network of generous donors, volunteers and employees share a mission of preventing and
relieving suffering, here at home and around the world, through five key service areas: Disaster
Relief, Supporting Americas Military Families, Health & Safety Training & Education, Lifesaving
Blood, and International Services.

Current internship task: The local affiliate will host a Ball fundraiser on April 18, 2015.
Students will help in contacting previous years auction item donors/businesses to ask to help
again. Work on a big spreadsheet requiring work in the office on the supervisors computer so
email comes from her. Interns will email, follow-up, coordinate supporting documents, identify
and solicit repeat businesses. They will need to be available to set up and attend (enjoy) the ball
What is the need: Our CP currently is overburdened with multiple tasks and aspects of holding
two positions at Red Cross. Her time is very valuable and if she can have more of it to do other
tasks, than focus on receiving donations for an annual ball, the better.
Project Proposal: Create a system that utilizes an excel spreadsheet to create mass emails.
Essentially it would insert data from a spreadsheet into specific fields in an email, such as name
and previous years donation. This would expedite the emailing process, possible allowing
interns to take on other aspects of the organization besides purely fundraising. Alongside this
would be the creation of a folder that would have directions for incoming interns on what is
expected of them and what to do,where to find information, and where to look if they need
assistance. There will be a designated area for all in-kind forms, donations, and copies of
emails. This will be created by either having a filing cabinet for these items, or some portfolio
case to house these materials. Additionally there will specified instructions on how to put
information into the large excel sheet that all interns enter data in, so that it is uniform and able
to be read by all. There will also be a place for an online schedule , that can be accessed by all
so if interns cannot make it on a specific day they can alter their times on an online google
calendar, and Mira will always have access to see who is coming in and when. This can also be
used to track hours and a spreadsheet for intern hours will be kept online as well.

1.
2.
a.
b.
i.
ii.
iii.
c.

How it will be implemented: The following elements that were listed above are to be included
in the project :
Program/ excel program to insert data into emails to expedite emailing
Create a folder with specific instructions on what to do as an intern
Login information
Email prompts
Initial request
Follow-up
Thank you
Contact information for Mira

Ashley Ranaudo & Rachel Mintel

February 23, 2015
COM 466.001
d.
3.
a.
b.
c.
4.
5.

How to enter information into the excel spreadsheet

Storage cabinet/portfolio for:
In-kind forms
emails
Donations
Online Calendar for when Interns are working
Online Timesheet to keep track of hours

Week of March 1-7

Create specific email prompts for all

scenarios (Including previous donors/new
donors)

Week of March 8-14

Spring Break

Week of March 15-21

Create a table with directions on how to enter

information into the excel spreadsheet

Week of March 22-28

Speak with Mira about a storage/filing system

for in-kind forms, emails, donations

Week of March 29- April 4

Create an online calendar/ online timesheet

for interns

Week of April 5- 11

Gather remaining information for project and

compile all documents in an easily accessible
place.

Week of April 12-18

Annual Gala

*During all weeks create excel program to expedite emailing

The last step will be to print all documents to have a hard copy to go along with the soft copy
version on Miras computer.
Important: The full team for Red Cross consists of Ashley Ranaudo, Rachel Mintel, and Alyssa
Fea. Alyssa will be submitting a separate project proposal for Red Cross, in addition to working
on this project with Rachel and myself, as a way for her to create a strong project for a graduate
admissions project. Alyssa has spoken to Miss Mindy prior; however, we would like to make
sure that this is made known.