Clearance Process Flow

Shipment in Transit

Reason for
Missing Docs

Reason for
inconsistency

Update MSD File and

Plan with Brand

Audit

Shipping Shipping PO
Register
Team

Shipment Ref
No.

Compliance
Check

Yes

All Ok
No

Charges Invoice

Process Step
Eliminated

Reason for Inconsistency

Process step
automated

10 Day Rolling Plan

Oracle PO
Generation

Update Shipping Register

Shipping Import
Clearance Team

Approval (MOH &

EPA), Check Missing
Docs

Update MOH
& EPA Tracker

All Ok

Clear the
shipment at
port

Update
Import
Register

No

All Ok
Yes

Detention/Demurrage

No

Update Import Register

Goods
(no. of
units)
Forecast

Host- Brand Shipment Softfile

Alert to Brand

Update to
Brand

Update to Brand

Shipment Export Details

Update
to
LDC/RDC

DC / W/H

Alert to LDC/RDC

Alert to
Warehouse

Is ASN
Ready?

Yes

Shipment
received at
Warehouse

No

Shipping
Invoicing
Team

Detention/Demurrage

Empty
Container
Returned

No

Shipment Closed

Yes

Oracle PO
Updated

Check with
Approved
Rate Card

All OK?

Payment Ledger Prepared

Generation of ASN

IT
Shipping
Shippi
Export
ng
Finance
Clearance
Audit
(For ICT)

Invoicing for Freight Forwarder and Clearance Agent

Reason for
Demurrage

Delivery Order

Daily Shipment Tracker

Pre-Alert Notice

Yes

Brand Team

Shipment Delivery

Pre- Alert

CLPT

3PL / Logix /
Clearance
Agent

Pre-Alert and PO Entry

Reason for ASN Delay

Finance AP
Feed
Shipping

AWB, Commercial
Invoice, Packing List

Approvals,
COO and COC

Update Export
Register

Update
Shipping
Register

Finance AP Updated

Pre-Alert
Notice

All Shipping Documents Analysed

Audit Report