Travel Advisory #3

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Advisory Number:

Date Issued:

12/22/2014

Advisory Name:

Travel Manual Update

Subject:

Date Last Updated:

12/22/2014

Travel Manual Update

Guidance:
This advisory is intended to notify Business Units that the OSC Travel
Manual has been updated. The key updates are as follows:
Effective April 1, 2015
Expense reports must be submitted within 30 days of the end of the
travel event.
Travelers must provide receipts with expense reports in accordance
with the chart below:
Expense Type
Charge on the State Travel Card

Documentation Required*
Receipt

Ticket stub if purchase price is

Transportation by Common
printed on the stub; receipt and
Carrier (e.g. train, bus, airplane,
ticket stub if purchase price is
subway)
not printed on the stub
Taxi

Receipt

Rental Car

Receipt showing return time

Tolls - EZ Pass

EZ pass statement with

applicable charges indicated

Tolls Cash

Receipt

Gas

Receipt

Day Trip Meals - Receipted

Receipt

Hotels - Receipted

Receipt

Miscellaneous and incidental

expenses

Receipt

* Business Units have the discretion to, on occasion, allow reimbursement

if a receipt is misplaced or illegible and there is no reason to question the
legitimacy of the expense.
References:
To view all updated information, please see the OSC Travel Manual at:
http://www.osc.state.ny.us/agencies/travel/manual.pdf

http://www.osc.state.ny.us/agencies/travel_advisories/travel_advisory3.htm

3/5/2015

Travel Advisory #3

http://www.osc.state.ny.us/agencies/travel_advisories/travel_advisory3.htm

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3/5/2015