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  • Planning Subcommittees Responsibilities Comments

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    The document outlines the planning subcommittees and implementation subcommittees for a high school graduation party, including their responsibilities and comments. The planning subcommittees include co-chairs, treasurer, secretary, prizes and fundraising, entertainment, food, tickets, publicity, decorations, and safety. The implementation subcommittees include the day of party, night of party, morning after, and transition team. Historical information and past practices are noted to assist the committees.

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    huronhighschlgradpartycommittees

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    The document outlines the planning subcommittees and implementation subcommittees for a high school graduation party, including their responsibilities and comments. The planning subcommittees include co-chairs, treasurer, secretary, prizes and fundraising, entertainment, food, tickets, publicity, decorations, and safety. The implementation subcommittees include the day of party, night of party, morning after, and transition team. Historical information and past practices are noted to assist the committees.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    Download as docx, pdf, or txt
    71 views2 pages

    Planning Subcommittees Responsibilities Comments

    Uploaded by

    api-286522130
    The document outlines the planning subcommittees and implementation subcommittees for a high school graduation party, including their responsibilities and comments. The planning subcommittees include co-chairs, treasurer, secretary, prizes and fundraising, entertainment, food, tickets, publicity, decorations, and safety. The implementation subcommittees include the day of party, night of party, morning after, and transition team. Historical information and past practices are noted to assist the committees.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
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    of 2

    Planning Subcommittees

    Responsibilities

    Comments

    CoChairs

    Communicationwithallchairs
    Oversiteofdetails
    ContractandcommunicationwithEMU
    Conductmeetings
    Keeprecords

    EMUcontractshouldbesignedearly
    EMUreccenterwalkthruwithmanageris
    needed

    Treasurer

    Oversiteofcompletebudget
    Reportsatmeetings
    Writeschecksforcommitteeexpenses

    Positionnolongerneeded
    PTSOismanagingbudget
    Committeeshoulddeterminebudgetearly

    Secretary

    Writesummary/minutesofmeetings
    Takeroleatmeetings
    Reviewminuteswithchairs
    Distributeminutestoentirecommittee

    PrizesandCommunityFundraising

    Solicitationbylettersofinkindandfinancial
    donations
    Purchaseofprizeitems
    Assistclassprincipalinprizedrawingand
    distributionofgiftsduringnightofparty4AM
    Providerecognitionofalldonorsviathank
    youletters

    Planningcommitteedeterminesprizes.
    Inputfromclassprincipalhasbeenhelpful

    Entertainment

    Contact,scheduleandcontractfor
    entertainment/activities
    Arrangepaymentofindividualsand
    companieswithTreasurer
    Superviseentertainmentsetupduringnight
    ofparty
    Providelayoutofentertainment/vendors

    Historicalentertainmentbookexistsdefining
    activitiesandcontracts
    Localvendorshavelongstandingrelationship
    withGradpartymakingitacommunityevent

    Food

    Determineselectionandquantityoffoodand
    drinks
    Supervisedeliveryandsettingupnightof
    party
    Workwithdecorationscommitteewiththeme
    ifneeded
    Renttablessupervisingdelivery/pickup
    Arrangeforvolunteerstoworkduringparty
    Cleanupkitchenandcafeteria
    Disposeofleftoversandrecyclables
    Arrangepaymentwithtreasurerformaterials

    Historicalfoodbookexitsthatexplains
    manydetails.Veryhelpful.

    Tickets

    CoordinatewithHuronGraphicsDeptfor
    designifneeded
    Printtickets
    Obtainamasterlistofstudentsandemergency
    contactsfromclassprincipal
    Sellticketsatsenioreventsbeforeparty
    Supervisecheckintablenightofparty

    Ticketshavebeenprintedintheseniorclass
    officeforfree.
    Numberofticketsneededisroughly75%of
    class.

    Publicity

    Decorations

    Correspondwithenoteseditor
    Composeletterstoseniorandjuniorparents
    withclassmailingsorenotes
    Composeenotestoseniorsaboutparty
    Developathemeandlogoifneeded
    Collect,makeandpurchasedecorationsif
    needed
    Evaluateconditionofpastpartydecorations
    Supervisesetupofdecorationsmorningof
    party

    Ticketssoldatthefollowing:
    Seniorclasspictureday
    Capandgownpickupday
    Graduationrehearsalday
    Nightofevent

    Gradpartyhasaballooncompanywhoknows
    thelayoutofEMUreccenterwellandhas
    createdballoonarches,etcforusinthepast.
    ParentVolunteercreated,made,and
    purchasedtheBeachBashTheme

    Safety

    PoliceOfficerishiredbyGradPartytoensure
    safeenvironmentcheckingstudentsbags,
    etcastheyarrive
    ClassprincipalandotherHuronadminassist

    Hiredforacoupleofhours10:00pmto
    Midnight.

    Implementation Subcommittees

    Responsibilities

    Comments

    Dayof

    Approximately9AMtoNoondayofparty

    Decoratingcommitteeworksinthemorning

    Setupsignstodirectvolunteersifneeded
    SuperviseanydeliveryofitemsatEMU
    WorkwithEntertainmenttodetermine
    locationofevents
    Workwitheachcommitteetodetermine
    numberofvolunteersneededdayofparty

    VolunteerCoordinatormaybeneeded.
    Signupisdoneonline

    ApproximatelyNoonto10pmdayofthe
    party
    Coordinate3or4volunteerstocoverEMU
    duringgraduation

    Idealpositionforjuniorparents

    TransitionTeam

    Nightof

    10PMto5AM
    Superviseparty,workingwithEMUteamand
    HHSstaff
    Facilitatetheassignmentofparentvolunteers
    FacilitateLuminariamaintenanceandsetup
    Developtimelineforpartywithcochairs
    Developcheckinprocedureswithticket
    committee
    Developsecurityplan

    MorningAfter

    Approximately4AMto7:00AM
    Ensureresourcesareavailabletopackand
    loaddecorations,fooditems,partysignsand
    arrowsintotruck
    Resourceneededtoensuredecorationsare
    packedneatandsafe
    ResourceneededtodrivetrucktoBeal
    Storageandunpackpartycontents

    Goalistoensuredecorations,layouts,etcare
    protectedthroughouttheday

    BealStorageopensat8am
    EMUpartyresourcescanbeusedtopack
    at4am
    Volunteerresourcesneededtomeetand
    unloadatBealStorageindowntownAnn
    Arbor

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