Unit1: Introduction

unit 2: Phase 1 collecting

your open loops
unit 3: Phase 2 Process
unit 4: Phase 3 organize
unit 5: Phase 4 Review
unit 6: Phase 5 Do
Unit 7: Apps and services
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What is GTD?
It is a toolset to help people focus their
energy strategically and tactically without
letting anything fall through the cracks
-David Allen

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12

crisis-response mode

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its not my fault

its
unexpected

its easier

crisis-response mode

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5 The
Phases
of gtd
solution
Collect every single thing you have
to do in your life in one place
Process each thing by clarifying exactly the
outcome you want and the next action
Organize reminders of these
actions in a system you trust
Review these reminders regularly
Do the actions
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5 The
Phases
of gtd
solution
Collect
Process
Organize
Review
Do

1
2
3
4
5

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GTD
Workflow
diagram:

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2
Theunit
solution
Collect
Process
Organize
Review
Do

1
2
3
4
5

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Most peoples productivity

system consists of
incomplete lists of unclear
things."
-David Allen

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Most peoples productivity

system consists of
incomplete lists of unclear
things."
-David Allen

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2
3
4

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inappropriately
managing internal
commitments

= Stress

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open
loops

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focus
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GTD Challenge: Get it out of your head

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So where do I collect
my open loops?

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Collection containers:
aka inboxes

email inbox

task manager inbox

inbox tray

mobile app

notebook

voice recorder
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3 Rules for Collection Containers:

EVERY open loop must be captured

in a collection container

you must have as few collection

containers as possible

you must empty them regularly

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2
Download and install Things for
Mac (or another task manager)
and Evernote
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3
Set up your collection containers

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Collection containers:
required

later

desktop

physical

mobile

Things for Mac

inbox tray

Things for iPhone

quick entry shortcut:

control + space

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4
Collect every single open loop in
your life using your new collection
containers*
*its ok to start off with 40-50 to get the hang of 32
it

Places to look for open loops:

Physical
wallet, backpack, drawers, pockets, desktop,
shelves, cabinets, floor, bulletin boards, garage,
storeroom, etc...
Digital
computer desktop, documents/downloads/home
folders, Dropbox, stickie notes, notetaking and
list apps, voicemails, text messages, etc...
Mental: see Additional Resources
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