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    The document outlines the key phases and steps of the Getting Things Done (GTD) productivity method. It discusses collecting tasks, processing and organizing tasks into projects and areas of responsibility, reviewing tasks, and taking action. Specific steps include setting up reference containers, processing email and tasks, identifying the next physical action, rewriting tasks as actions, creating projects and areas of responsibility, and assigning tasks to projects or areas. The overall goal is to capture all tasks and commitments, organize them for clarity, and take focused action on the most important ones.

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    unit 3 slides

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    The document outlines the key phases and steps of the Getting Things Done (GTD) productivity method. It discusses collecting tasks, processing and organizing tasks into projects and areas of responsibility, reviewing tasks, and taking action. Specific steps include setting up reference containers, processing email and tasks, identifying the next physical action, rewriting tasks as actions, creating projects and areas of responsibility, and assigning tasks to projects or areas. The overall goal is to capture all tasks and commitments, organize them for clarity, and take focused action on the most important ones.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    163 views34 pages

    Unit 3 Slides

    Uploaded by

    api-289189037
    The document outlines the key phases and steps of the Getting Things Done (GTD) productivity method. It discusses collecting tasks, processing and organizing tasks into projects and areas of responsibility, reviewing tasks, and taking action. Specific steps include setting up reference containers, processing email and tasks, identifying the next physical action, rewriting tasks as actions, creating projects and areas of responsibility, and assigning tasks to projects or areas. The overall goal is to capture all tasks and commitments, organize them for clarity, and take focused action on the most important ones.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 34

    Unit1: Introduction

    unit 2: Phase 1 Collect

    unit 3: Phase 2 Processing tasks


    using next physical actions
    unit 4: Phase 3 organize
    unit 5: Phase 4 Review
    unit 6: Phase 5 Do
    Unit 7: Apps and services
    34

    3
    Theunit
    solution
    Collect
    Process
    Organize
    Review
    Do

    1
    2
    3
    4
    5

    35

    5
    8
    9

    10

    36

    Ask yourself a series of questions

    37

    3 Rules for processing:

    process top item first

    process one at a time

    never put anything back into inbox


    38

    What is it?

    39

    Is it
    actionable?

    40

    If its not
    actionable

    41

    5
    Set up your reference containers

    42

    Reference containers:

    desktop

    physical

    mobile

    Evernote for
    Mac or PC

    filing system

    Evernote for
    iPhone or Android

    43

    6
    Process open loops
    in your email inbox
    (and Someday/Maybe actions)
    44

    6
    1.
    2.

    3.

    if its not actionable and not


    valuable, delete it immediately
    if you may want to do it
    someday, send it to your task
    manager (ctrl-opt-space)
    if its non-actionable but
    is valuable, file in Reference

    Trash!

    Someday/Maybe!

    Reference!

    non-actionable!
    actionable!

    4.

    if its actionable, send it to


    your task manager

    Things Inbox!
    45

    Whats the next physical action?

    46

    GTD Challenge:
    Whats the REAL next physical action?

    47

    What is the REAL


    next physical action?
    Next Physical Action
    clean garage
    summer camp
    file 10k
    progress meeting
    48

    What is the REAL


    next physical action?
    Next Physical Action
    clean garage

    call sally for Jims number


    to get fridge from garage

    summer camp
    file 10k
    progress meeting
    49

    What is the REAL


    next physical action?
    Next Physical Action
    clean garage

    call sally for Jims number


    to get fridge from garage

    summer camp
    file 10k
    progress meeting

    call operations for large


    conference room availability

    50

    lay the stones close together

    51

    set meeting...

    send doodle to Jim proposing


    meeting times

    decide on...

    draft list of vacation


    destinations to discuss w/ wife

    check out...

    visit Muir Woods website for


    hours

    organize...

    buy containers for kitchenware


    at BB&B

    follow up with...

    call Jenny about purchase


    order (867-5309)

    think about...

    draft list of pros and cons for


    moving apartments
    52

    7
    Rewrite each open loop as a Next
    Physical Action and set a due date
    if necessary
    53

    Is this action part of a multi-step


    project?

    If yes, add to
    Project List

    54

    8
    Create Projects in your task
    manager (Things) and
    reference container (Evernote)
    55

    Task

    Task

    Task

    Task

    Task

    Task
    Task

    Task

    Task

    Task

    Task

    Task

    Task

    Task

    Task

    Task

    Task

    Task

    56

    Project
    Task

    Task

    Task

    Task

    Project!
    Task

    Task
    Task

    Project
    Task

    Task

    Task

    Task

    Task

    Task

    Project!
    Task

    Task

    Task

    Task

    Task

    57

    Area of Responsibility
    Project
    Task

    Task

    Task

    Task

    Area of Responsibility

    Project!
    Task

    Task
    Task

    Project
    Task

    Task

    Task

    Task

    Task

    Task

    Project!
    Task

    Task

    Task

    Task

    Task

    58

    Projects

    Areas of Responsibility

    1. have goals to be
    achieved

    1. have standards to be
    maintained

    2. are time-limited

    2. are indefinite in
    duration

    59

    Project or Area of Responsibility?

    Project

    Area

    installing new windows at home


    managing your project team
    business development
    hire new developer

    60

    Project or Area of Responsibility?

    Project

    Area

    installing new windows at home


    managing your project team
    business development
    hire new developer

    61

    Project or Area of Responsibility?

    Project

    Area

    installing new windows at home


    managing your project team
    business development
    hire new developer

    62

    Project or Area of Responsibility?

    Project

    Area

    installing new windows at home


    managing your project team
    business development
    hire new developer

    63

    Project or Area of Responsibility?

    Project

    Area

    installing new windows at home


    managing your project team
    business development
    hire new developer

    64

    9
    Create Areas of Responsibility in
    your task manager (Things) and
    reference container (Evernote)
    65

    10
    Put each task into a Project or Area,
    and each Project into an Area
    (in Things)
    66

    Now you have 3 options

    do it

    Delegate it

    defer it

    if it takes less
    than 2 min.

    if someone else
    can do it at
    least 80 as
    well as you

    add to Next
    Actions list
    67

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