Welcome and Introductions

SAP Screen Shots

And
Their Meanings With Explanations
!!!

Logging Onto SAP (Accessing SAP)

Step 1.1

Double-click on the icon shown below to

launch SAP via the shortcut on your
desktop

How to login to SAP

Step 1.2
Enter the information in the fields listed below
when logging on to SAP

Client
User ID
Password

Language

The information provided after

logging on to SAP creates an
audit trail. SAP records who,
what, where and when
information is entered.

How to login to SAP (continued)

Client
At go live, there will only be one client number for Egypt. However, during the
project there are multiple clients; one for development, one for testing, and one for
training. Before you commence testing, you will be advised of which client to use.

User ID
At go live, each end user will have their own personal user id to log onto SAP.
However, during the project you will be given temporary user ids to participate in
testing.

Password
At go live, each end user will be given a generic password which they will need to
change when they first log on to the system. However, during the project,
temporary passwords will be issued along with the temporary user ids.

Language
The chosen language for the SAP system in MEA is English.

How to change password

Step 1.3
Change Password
You can change your password every time you log-on to the system. To change the
password, select the New password button. A pop-up window will appear in which
you have to enter your new password twice. Then select the button transfer.

How to log off

Step 1.4
Click on the X
button

Click on Yes

User interface Components

The SAP screen
consists of two main
areas the Screen
Header and the
Menu/Main Area

Screen Header

The Screen Header

contains:
Menu Bar
Standard Toolbar
Title Bar

Application Toolbar

The Menu/Main Area

This area of the screen
contains a drill-down
menu enabling you to
quickly move to a task
in SAP.

Menu/Main Area

The SAP Screen Screen Header

Menu Bar
Standard Toolbar
Title Bar
Application Toolbar

The Screen Header

contains four
sections: menu
bar, standard
toolbar, title bar,
and the
application
toolbar

The SAP Screen: Title Bar and

Application Toolbar
The Title Bar displays
the name of the SAP
screen that the user is on
at any given time
The Application Toolbar
is located below the title
bar. The application
toolbar buttons allow the
user to access functions
quickly and easily, such
as:

Adding a Favorite

Using a different menu view

Title Bar
Application Toolbar

The SAP Screen: Standard Toolbar

and Command Field
The standard toolbar contains two elements: a command field and a row of buttons
for working on a screen and navigating between screens
It is known as the standard toolbar because it appears with the same buttons on
every SAP screen, regardless of the current transaction
Command Field

To hide/unhide the command field, click

Command Field
SAP screens can all be identified by a transaction code (T-code), which is usually
a four or five character code, but is sometimes more than 10 characters (e.g.,
IW39 or S_PH0_48000513)
T-codes are commonly used to access transactions in SAP

The SAP Screen Standard Toolbar

The buttons found in the standard toolbar execute common tasks, such as entering
data, saving data, and printing

Enter

First Page

Save

Previous Page

Back

Next Page

Exit

Last Page

Cancel

Create New Session

Print

Create Shortcut

Find

Help (F1)

Find Next

Layout Menu

The SAP Screen Status Bar

The Status Bar is located at the bottom of the screen. The status bar display
messages to the user.
System messages are represented by three different icons at the beginning of the
message:
= error message

= all other types of messages

= warning message

Navigating in SAP
Accessing Transactions
There are multiple ways to initiate a
transaction
Transaction Codes
Menu path and trees

Favorites

Accessing Transactions (continued)

To go to a transaction using the command field:
Enter the alpha-numeric transaction code
Click

to initiate the transaction

To go to a different transaction from another screen

besides the SAP Easy Access screen:
Enter /n followed by the alpha-numeric
transaction code
Click

to initiate the transaction

Navigating between Transactions

To go from an existing transaction code to another transaction code AND create a
new session:
Enter /o followed by the
alpha-numeric transaction code
Click

to initiate the transaction

Other /x functionality provides the following capabilities:

/n Returns to the SAP Easy Access screen from any screen
/nend Logs you off the system
/i Ends session
/o Opens a new session to the SAP Easy Access screen

Displaying transaction codes

The default setting in SAP does not show the transaction codes beside each
transaction name
To add the transaction code (i.e., CJ20N or OKENN) to the transaction name, follow
these steps:
1

Click on Extras
from the menu

Click on Settings

Select Display technical names

Click

[Enter]

Working with Favorites

Favorites are used to quickly access the
most frequently used transactions
There are two methods for adding a
Favorite
The drag and drop
feature
The Menu Path (described
in the next slide)

Working with Favorites (continued)

To add a Favorite transaction:

Highlight the transaction in the menu

structure
Click

Add to Favorites
Delete Favorites
Change Favorites

To delete a Favorite:

Highlight the Favorite

Click

To change a Favorite:

Highlight the Favorite

Click

Update text

Click

To move a Favorite:

Highlight the Favorite

Click

or
to move the
Favorite

Move Favorite Down

Move Favorite Up

Searching in SAP : Matchcode

Since there are often multiple values which can be used in any particular field, it is
important to learn how to search effectively in SAP
when searching, it is important to restrict values by your company code or profit
center to make the search relevant to you.
For most fields in SAP, you have the option of displaying a list of values by clicking
on Matchcode .

Matchcode

Working with Matchcode (continued)

Matchcode is used for searches when
there is a large number of possible
entries for a field

For example, if you click

in the
Material field to find a material number,
a new window pops up, prompting you
to enter search criteria (as shown on
the right)

NOTE: Use the asterisk (*) as a

wildcard to help search for data
(more details on the next slide)

Fields and Data : Field Types

Required Fields
Example: Company Code

Optional Fields
Example: Document Number

Default Fields
Example: Posting Date

Display Fields
Example: Period

Fields and Data : Data Types

Within SAP, there are three levels of data. This data is the foundation
of any transaction performed in SAP.

ORGANIZATIONAL
DATA

TRANSACTION
DATA

MASTER
DATA

Fields and Data : User Profile

In SAP, you can set
defaults for the date
format, the decimal
notation, etc.
Defaults can be set from
the Maintain User Profile
screen
From the SAP Easy Access
screen, go to: System >
User profile > Own data

Fields and Data:User Profile Address

There are three tabs in your
user profile:
The Address tab shown on this
page contains your name and
contact information
The Defaults tab contains date
format, decimal format, default
printer and time zone
The Parameters tab allows you
to create defaults for fields; the
default value is then used on all
SAP screens containing that
field

Fields and Data:User Profile Defaults

Below are the defaults that can be customized to
your own personal preference:

Decimal Notation
Allows you to
customize how
the values that
use decimals are
set

Start Menu
Allows you to
select the userspecific or
standard menu
Logon Language
Allows you to choose
the language

Output Controller
Allows you to set up a
default printer and
delete the print job
after it has been
printed

Date Format
Allows you to change the
way your dates are
formatted and displayed

Personal Time
Allows you to select
the appropriate time
zone in which you
are working

Fields and Data:

User Profile-Parameters

Printing in SAP
The print function is available on most SAP screen

Click
, and verify that the following two fields are
appropriately filled out before printing the selected
document:
Output Device The
printer to which your
document will be sent
Print Immediately
This allows for your
print job to print
immediately instead of
waiting to print in a
batch