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    The board meeting covered the following topics: [1] Committee schedules were discussed, with the Public Relations, Livability, and Exhibitions Committees setting their regular meeting dates. The Selections Committee meets quarterly. [2] A participation point value system was proposed to award members points for attending events and meetings. [3] Plans were made for distributing and collecting the upcoming Household Quarterly Participation Report forms to track member involvement.

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    The board meeting covered the following topics: [1] Committee schedules were discussed, with the Public Relations, Livability, and Exhibitions Committees setting their regular meeting dates. The Selections Committee meets quarterly. [2] A participation point value system was proposed to award members points for attending events and meetings. [3] Plans were made for distributing and collecting the upcoming Household Quarterly Participation Report forms to track member involvement.

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    44 views3 pages

    June 2015 Boardminutes

    Uploaded by

    api-286229776
    The board meeting covered the following topics: [1] Committee schedules were discussed, with the Public Relations, Livability, and Exhibitions Committees setting their regular meeting dates. The Selections Committee meets quarterly. [2] A participation point value system was proposed to award members points for attending events and meetings. [3] Plans were made for distributing and collecting the upcoming Household Quarterly Participation Report forms to track member involvement.

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    of 3

    June 9, 2015 Board Meeting

    Meeting began 7:00 PM


    Board members present:
    RuthieLundPresident
    PatriciaWelshVicePresident,ExhibitionsChair
    AmyBellSecretary
    AmeliaGlubaTreasurer
    JenniferDorrisSelectionsCommitteeChair
    VaughanHarriesPublicRelationsCommitteeChair
    MarkFehlandtLivabilityCommitteeChair

    Board members absent:


    JenniferDorrisSelectionsCommitteeChair
    CommarrahBasharTenantRightsCommitteeChair

    Agenda:

    Committeeschedules
    ParticipationEventpointvaluesystem
    Householdquarterlyparticipationreport
    Management
    GiveUsWingsfundraiser

    Committee Schedules
    Public Relations Committee:

    Vaughanindicatedtheywilldetermineatthefirstmeetingthefrequencyanddurationof
    theirregularongoingmeetings.
    TheirfirstmeetingisthisThursday,June11at7:00PMintheAtrium
    RuthieindicatedthatthirdThursdaysarecurrentlybookedfortheConference

    Livability Committee:

    MarkismeetingthirdSundays.June23,2015willbethefirstmeeting,however,dueto
    FathersDay.
    MarkrequestedaprintingoftheagendaandLivabilityCommitteemeetingpostingform
    Amy
    ToDo:AmywillprintandgiveMarkthepostingherequestedafterMarkedits,resharesthe
    document.

    Exhibitions Committee:

    PatmetwiththeExhibitionsMondayJune8,2015.MovingforwardtheExhibition
    CommitteewillmeetonthefourthMondays.

    Selections Committee:

    JenniferDorrisabsentRuthieindicatedthatSelectionswillmeetquarterlytoviewthe
    FairHousingvideothatqualifiesmembershiptobepartoftheSelectionsCommittee.
    Selectionprocessmeetingsareadhocandwilloccurasneededandaccordingtothe
    availabilityoftheapplicant.
    305Vacantnoapplicationatthistime.

    Participation Point Value System

    Generaldiscussion
    Livability/SocialEvents(funevents)1point*
    AllCooperativeMeetings4*
    CommitteeMeetings2*
    BoardMeetings2*
    IdeawasproposedthateventrequestformwillhaveaspacetodesignateaneventLead
    theLeadwillbeawardedanadditionalpoint.
    ArtCrawlwillbe4pointsforopening1

    *GuidelineonlyapostedmeetingcouldhavemorepointsiftheBoardapprovesit.

    Household Quarterly Participation Report Process

    Amy(Secretary)gaveanupdatereviewingthestepsintheprocessthatshewilltakecareof:
    July1Ensureformcollectionboxismountedtomailroomwall
    July1DistributetoeachhouseholddoortheHQPR
    July1PostdigitalcopyofHQPRonwebsite
    July1Sendemailbulletintomembershipdescribingparticipationreportingprocess,will
    containalinktothewebsitecopyofourParticipationPolicy
    July13Collectreportforms,theywillbereconciledatJuly14BoardMeetingintoa
    HouseholdsinGoodStandingReporttobedeliveredtoManagementatthefirst
    ManagementmeetingRuthiewillfollowupwithManagementtoensuretheywillpost
    openunitsliketheyusedto,andwillhonorourHouseholdsinGoodStandinglistfor
    transferrewards.

    Management

    SelectionsprocessaccordingtoManagementallincomequalifiedprospectivetenants
    willgothroughSelections,regardlessofartistcriteria.Iftheyareapproved,thentheywill
    goononeoftwolists:anartistlistandanonartistlist.
    We(PublicRelations/Vaughan,Livability/Mark,Joel,andPatricia)willcreateapacketof
    informationforManagementdescribingthecooperativethatwillbehandedby
    Managementtoeveryapplicant.AtSelectionstheprospectivetenantwillreceivemore
    information.
    RuthiewillsendmeminutesoftheManagementmeetingbecauseIdidntwanttoget
    anyofthedetailswrongintheminutesandtherearealotofdetailsaboutwhen
    Managementagreestouseapplicantsfromtheartistlistandnonartistlist.
    Generalmanagementdiscussion

    Give Us Wings Annual Fundraiser

    TilsnerwillhostthiseventNovember7,2015.RuthiegaveageneralupdatewhatGive
    UsWingsisallabout.TheyareteamingupwiththefashionschoolofSt.Kates.
    WeareinvitedbyGUWtoparticipate:ifyouwanttoparticipaterespondtoRuthiescall
    forartists.
    Weshouldphotographtheevent(PublicRelations)becauseourspacewillbebeautified
    bythecharity.
    ToDostopreparethespace:touchuppaintinginthehallways,atrium,etcClearoutthe
    Galleryfreepilecleanup.

    Meetingadjourned8:55PM.

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