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Network Files and Storage Server Policy: Version Control
Network Files and Storage Server Policy: Version Control
Version Control
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Version Control
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IT Division
Policy
Reviewer
80-11-2013
Review Details
Completed Initial Draft
This policy covers management of data that is owned or acquired by the ABPT. Also,
centralized computer systems and servers controlled by, and operated by the IT
department.
2. Purpose
The purpose of this policy and guidelines document is to improve the integrity,
management, storage, transmission, acceptable usage, availability and security of the
ABPT Business data. It also provides instructions and safeguards for managing data to
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centralized
network file storage, Business shared Data over the ABPT Network.
The scope of this policy document is for the data element which applies to all USERS of
all business units of ABPT Co Ltd. who use IT Storage Server connected to the ABPT
network or who process or store information. This Policy comes in force effective
approval date, applicable to all divisions and companies within ABPT
1. Storing all sensitive information, including protected Business Data (BD) on the
network server.
2. It should be noted that Servers are the ONLY computers that are backed up by the IT
Operations department. Generally, all Business data and information on computers
should be saved only on the Storage Server - whose data is backed-up periodically.
3. All networked PCs will use the designated drives on the server. Under no
circumstances Business data should be stored on the local drives or Desktop of PCs.
4. Data stored anywhere else (eg on a PC's hard disk, Desktop or My Document Folder)
will NOT be backed-up by these procedures. in such a case any data not stored on
the Storage servers will be lost if the medium it is stored on is lost or damaged or
otherwise made unreadable
5. Shared network folders may be requested by the department Manager.
6. Copying critical Business data on a regular basis to a Shared network folder Storage
Server that is properly backed up by the ABPT-ITD.
7. Shared folders are not to be used by individuals to store personal or private
information which is not related to the Business.
8. Shared folders are only permitted on network servers; shared folders on individual
computers are not permitted.
9. All users are responsible for arranging adequate for the data stored on their PC
assigned to them IT Dept.
10. All users are responsible their Personal data before updating or upgrading software
on their computer.
11. The individual user is responsible for backup of PERSONAL DATA of their own
computer.
If you are working on your PC and suddenly a file or some data is lost, STOP
IMMEDIATELY. DO NOT strike any more keys on your PC; there might be ways of
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The help desk can never guarantee data recovery but can guarantee a best effort to
do so.
To avoid data loss kindly follow the guidelines provide by the IT Department
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In case your system crashes and need to be rebuilt, only the files in BUSINESS
DATA will be rescued.
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If IT Support staff need to work on your PC (upgrades, fixes, etc.), they will
consider protecting ONLY the data in your BUSINESS DATA folder.
If you have excel, word, etc. files stored in other folders, move the folders to the
BUSINESS DATA folder or the server folders.
2.
Network Data;
Shared folder
A cross divisional group of associates can access this type of folder. To open a folder in
this drive call the help desk and open a ticket. Specify the name of the folder, the
owner, and who will access it.
Common Folder
Everyone in the company can access this folder. In HO, for example, every associate in
HO can read and write to this folder. This folder, however, is deleted completely at each
month end. Files intended for long time sharing should be stored in the Department or
Projects Shared.
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