FAMILY CONNECTION-COMMUNITIES IN SCHOOL

ATHENS, GEORGIA

INTERNSHIP HANDBOOK

Contents
Purpose of FC-CIS Internship Handbook.....................................................................3
Family Connection-Communities in Schools of Athens...............................................4
FC-CIS Vision:.......................................................................................................... 4
Three Pillars:............................................................................................................ 4
Family Connection-Communities in Schools Staf.......................................................5
Board of Directors....................................................................................................... 6

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Strategic Action Teams............................................................................................... 7
Board Committees...................................................................................................... 8
Recurring Meetings..................................................................................................... 8
Some of Our Partners................................................................................................. 9
General Responsibilities........................................................................................... 11
Meeting Checklist.................................................................................................. 11
Board Meetings..................................................................................................... 11
Printing.................................................................................................................. 11
Mailing................................................................................................................... 11
E-Mails & Newsletters............................................................................................ 12
Possible Intern Projects............................................................................................. 12
Annual Fundraising Events....................................................................................... 13
Dine Out for Kids:.................................................................................................. 13
Amplify Athens:..................................................................................................... 13
FC-CIS Media & Social Network................................................................................14
Passwords & Additional Information.........................................................................14
Website Orientation in Four Steps:...........................................................................15
Additional Information.............................................................................................. 17
Advice from Former Interns...................................................................................... 18

Purpose of FC-CIS Internship Handbook

The members of Family Connection- Communities in Schools of Athens, past and present,
welcome you to this internship.
This handbook is a guide to help interns gain a valuable and insightful learning experience
while interning with Family Connection- Communities in Schools. We intend for you to use your
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academic and experiential knowledge to support the Athens-Clarke County community, as well as the
communities of the state of Georgia and of the United States, during your internship. Our local
community is unique in that we collaborate with multiple governmental agencies, for-profit businesses,
public institutions, and non-profits to do whatever it takes for the success of all our children.

Family Connection-Communities in Schools of Athens

Family Connection-Communities In Schools of Athens (FC-CIS) is a 501(c)(3) nonprofit organization
that has served at-risk students in Athens since 1992. FC-CIS surrounds students with a community of
support, empowering them to stay in school and achieve in life. We are a community working together
for all children to academically and developmentally. We are a partnership of 90 (ninety) organizations
working with families to research the needs of children and families in our community, and working

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together to address those needs. Family Connection-Communities in Schools of Athens is the official
planning and coordinating body for children and families in our community.

FC-CIS Vision:
A quality of life in the community which supports and encourages the development of all families and
children and facilitates the educational, emotional, mental, spiritual, social, physical, and economic
growth of all individuals.

Three Pillars:

Collaboration: Family Connection-Communities in Schools of Athens is a partnership of more

than 100 organizations working with families to improve outcomes for all children in Athens.
Neighborhood Leaders: Our Neighborhood Leaders program provides training and support to
bring parents and other caregivers to the table as full partners in working to improve outcomes

for all children in the Athens community.

Site Coordinators: Using the Communities in Schools model, site coordinators work in the
schools to connect students and their families to crucial community resources and services to
meet their needs.

We are Family Connection-Communities in

Schools and we do whatever it takes as a
community working together for the success of all
Family Connection-Communities
in Schools Staf
of our children!

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Tim Johnson,
Executive Director
Tim.johnson@fc-cis.org

Mandy Seigler, President

Sidney Michael Johnson

Realtor
(at large, first elected 2011)

Clarke County Manager

Terris Thomas,

Department of Juvenile Justice

FC-CIS(designated)
Neighborhood Director

Andy Horne, Ph.D., Vice President

Dean & Distinguished Research Professor emeritus
College of Education, University of Georgia
(at large, first elected 2013)

Terris.thomas@witathens.org
Alice Kinman, Ph.D.
Instructor, Department of Economics
Terry College of Business
(at large, first elected 2014)

Vernon Payne, Treasurer

General Contractor, Member of Clarke County Board of
Education
(at large, first elected 2011)

Philip Lanoue, Ph.D.

Superintendant,
Clarke County School District
(designated)

Bonnie Jackson, Ed. D., Secretary

Current Interns:

Retired Elementary School Principal/ Educational Consultant

(at large, first elected 2011)

Marcia
Massengill
Erica Lee
(HDFS)
erica.lee@fc-cis.org

Ron Cervero, Ph.D.

Clarke County Health Department

(678) 232-4276

Nurse Manager
(designated)

Associate Vice President for Instruction

University of Georgia
(designated)

Monesha Grant (HDFS)

Doug Mohme

monesha.grant@fc-cis.org
Co-Executive Director ()
Whatever It Takes at UGA
(first elected December 2014)

Nancy Denson
Mayor
Athens-Clarke County Unified Government
(designated)

Joan Murphy, M.A.

Program Manager, Child & Adolescent Health Services
Advantage Behavioral Health Systems
(designated)

Tesha Echols
WIT Neighborhood Leader
(designated)

Rev. Terrie Patterson

Minister
(at large, firstof
elected
January 2014)
Board
Directors

Rhonda Floyd
Administrative Operations Coordinator
Clarke County Department of Family & Childrens Services
(designated)

Jennifer Richardson, MBA

McKinley Gropp
Co-Executive Director
Whatever It Takes at UGA
(first elected December 2014)

Tony Howard
Officer
Athens-Clarke County Police Department
(designated)

Director of Marketing & Outreach

Athens Neighborhood Health Center
(at large, first re-elected 2011)

Jameson Thomas
Student
Clarke Central High School
(designated)

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Strategic Action Teams

Each SAT is co-chaired by professional and neighborhood leaders and includes individuals with
professional expertise from scores of organizational partners in education, health, child development,
safety, and other areas. SAT chairs and other leaders constitute the Implementation & Accountability
Committee which oversees the process. Staff facilitate the process, and the Board of Directors oversees
all operations. Current professional chairs are as follows

Early Care & Learning (serves as Zero to Eight Team for the E3Z): Angie Moon de Avilla,

Early Head Start/Head Start Coordinators, Clarke County School District

Safety & Community Stability: Robin Shearer, Juvenile Court Judge
K-12: Dr. Janna Dresden, Director of UGA College of Education Office of School Engagement
Data & Evaluation: Dr. John OLooney, Carl Vinson Institute of Government
Post-Secondary & Career: Dr. Dan Smith, Athens Technical College Vice President for
Institutional Effectiveness, and Fred Smith, retired Director of the Northeast Georgia

Department of Labor, Dr. Darris Means, Assistant Professor at the University of Georgia
Health & Wellness: Jennifer Richardson, Athens Neighborhood Health Center Director of
Outreach

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Board Committees

Board Development Committee

Maintaining Board and Board relations
Recruitment and training of Board members
Communications Committee
Communicating FC-CIS name and work to the community
Public Relations
Community education
Information literature (brochures, handouts, etc.) editing and brainstorming
Newsletter
Website
Executive Committee
Comprised of President, Vice President, Treasurer, and Secretary
Serves as Finance & Personnel Committee
Resource Development Committee
Fundraising
Grant opportunities
Annual Board Campaign
Presentations
UGA Partnership Committee
Coordinates strategic partnerships with UGA community
Facilitates meetings with UGA Deans and faculty about ways to be involved

Recurring Meetings
Neighborhood Leaders every Monday at 12 noon (during the school year)
Board of Directors meeting fourth Thursday 4:30 PM
Executive Committee Meeting Wednesday the week before the Board Meeting
Other Board Committee Meetings vary
Board of Education Meeting first and second Thursday 6:00 PM
Bethel Stakeholder meeting fourth Friday at 9: 00 AM
Interagency and Community meeting second Friday at 9 AM
Regional Family Connection Meeting second Wednesday at 9: 30 AM
Health and Wellness SAT second Wednesday at 3 PM
Safety and Community Stability SAT third Tuesday at 8: 30 AM
Early Care and Learning fourth Wednesday at 3: 30 PM
Other SAT Meetings vary
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Some of Our Partners

Advantage Behavioral Health Systems

Aspire Clinic
Athens Area Chamber of Commerce
Athens Area Community Foundation
Athens Community Council on Aging
Athens Health Network
Athens Housing Authority
Athens Land Trust
Athens Neighborhood Health Center
Athens Regional Health System
Athens Religious Society of Friends

Community Connection of Northeast

Georgia
Cooperative Extension Service,

University of Georgia
Darius Goes West
Department of Juvenile Justice Clarke

County
Family Counseling Service
Food Bank of Northeast Georgia
Foundation of Excellence in Public

[Quakers]
Athens Technical College
Athens Tutorial Program
Athens-Clarke County Department of

Housing & Community Development

Athens-Clarke County Department of

Education
Free IT Athens
Georgia Conflict Center
Habitat for Humanity
Mind Body Institute
Mount Pleasant Baptist Church
Nancy Travis Children Project
OneAthens/ Partners for a Prosperous

Leisure Service
Athens-Clarke Juvenile Court
Athens- Clarke County Library
Athens-Clarke County Police Department
Athens-Clarke County Sheriff
Athens-Clarke County Unified Government
Athens-Clarke Literacy Council
Bike Athens
Books for Keeps
Boys & Girls Club
CCSD Office of Early Learning
Children First [CASA, SPARC, Family

visitation, etc]
Clarke County Department of Family &

Children Services
Clarke County Health Department
Clarke County Mentor Program
Clarke County School District

Athens
Prevent Child Abuse Athens
Project Safe
Rites of Passage
Safe and Welcoming Schools &

Communities
Samaritan Center for Counseling &

Wellness
St. Marys Health Care System
The Cottage Sexual Assault Center and

Childrens Advocacy Center

UGA Office of Service Learning
University of Georgia
Whatever It Takes at UGA
Wilson Center for Humanities and Arts

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General Responsibilities
Meeting Checklist
1.
2.
3.
4.
5.
6.

Refreshments: pitcher of ice water and cups (brew coffee for morning meetings)
Listserv Sign-Up Sheet
Sign-In Sheet (located in the Sign-In Sheet binder)
Agenda/minutes
Schedule/Upcoming (if not on the back of meeting agenda)
Make sure room is set up (chairs, tables, graphics, etc.)

Board Meetings
1. Follow regular meeting checklist
2. Check Board Notes binder to see which members need notes or information that they missed
a. Some information will need to be passed out to all board members
3. Draft meeting minutes and email to Tim Johnson.

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4. At the end of the meeting, collect notes for those not in attendance and file them under the
appropriate name

Printing
We recommend printing from the computer at the front desk. Its proven difficult to hook up wireless
printing to personal computers. Most of everything that will need to be printed can be found in the
Drop Box folder. If not, you can just ask Tim!
Brochures are in the Intern folder on the front desk computer.
Key code 2020#

Mailing

FC-CIS return labels can be found in the Drop Box folder on the front desk computer under

Mailing Labels & Lists

There is a template for other mailing labels Avery 5160
FC-CIS Letterhead is located under Mailing Labels & Lists

E-Mails & Newsletters

Use Mail Chimp for e-mail blasts, newsletters, etc.

Newsletter
o Monthly e-mail newsletter format with stories or spotlight stories on neighborhood
leads or site coordinators
o Information can be pulled from Tims executive report
o Include a link to a PDF version that can be viewed on the website (make sure the PDF is
uploaded on the website in the appropriate location Newsletters)

Possible Intern Projects

Quarterly print newsletter (mailed and distributed to donors and more)

Incorporate more use of social media
Spotlight neighborhood leaders and site coordinators
990 needs to be posted on the website
Timeline of history of accomplishment graphic
Community Education Campaigns (early learning, foster care, summer lunch programs, etc.)
Inform the community more about SAT
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Grant writing
TORCH conference planning
Incorporation of blog
Fundraising!
Involving the business community
Involve WIT at UGA
Participate in SAT by helping implement ideas and completing research

*Dont let this list be limiting. This is just a list of possible projects. The best part about this internship
is the ability to start projects and take initiative on what needs to be done. See something that needs to
be done? Talk to Tim and go for it!

Annual Fundraising Events

Every year, the board plans a fundraising campaign. The past years campaign was called Change the
Picture. By integrating support from community members, the goal is to raise $300,000. This is an
ongoing effort. One of the main goals of this campaign is to recruit 100 Patron Circle Members,
people who donate $1,000 a year.

Dine Out for Kids:

Dine Out For Kids provides an opportunity for restaurateurs and sponsors to support at-risk students
in Athens community by donating a portion of the profits from breakfast, lunch and/or dinner to CIS in
August. Proceeds from the event will allow CIS to continue to provide after-school, youth leadership,
literacy, parent education and other pertinent programs in communities served. Dine Out For Kids is an
initiative that was developed by CIS of Charlotte in North Carolina. DOFK is a fundraiser that provides
needed support to local and state CIS offices so they can continue their work of helping kids succeed in
school and prepare for life.
Planning for DOFK starts during the spring semester. More information on planning can be found in
the DOFK binder.

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Amplify Athens:
Amplify Athens is a concert-series that benefits FC-CIS and is hosted by Poverty is Real. Previously,
our involvement in planning was limited, but in order to expand funding from this event further
collaboration with us is needed. An area of possible expansion is in corporate sponsorships. Spencer
Smith is the head contact for this series. Talk with Tim about ways interns can be further involved in
the planning process. See the Amplify Athens binder for more information on past concert-series.

FC-CIS Media & Social Network

Passwords & Additional Information
Wireless Access:
Network: CCSDNet
Password: Stars@2013
Gmail:
Username: info@fc-cis.org
Password: fc!99!cis
You can ask Tim for a personal fc-cis.org email address
Twitter:
Username: fccisathens
Password: witathens2010
Facebook:
To access Facebook at the office (706) 546-7721
James Shuler (ext: 18518) or Tyler Duke (ext: 18502)
Ask Tim to add you as a manager to the FC-CIS page
Website:
www.athens.communitiesinschools.org/wp-admin
Username: admin
Password: education*1
Prezi:
Used for presentations
Username: tim.johnson@fc-cis.org
Password: education1

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MailChimp:
Used for newsletters and general mail blasts
Username: fccis
Password: Education*1
hireUGA:
Resource to post internship opportunities
Username: tim.johnson@fc-cis.org
Password: education*1

Website Orientation in Four Steps:

1. Log into the site as an administrator using the link above.
2.
2.

2. Most of the updates on the site will be made using the page tab.

3. The pages can be edited in two formats visual and text

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4.
4.

4. Page order and dropdown tabs can be edited using the following section

How to add a links to the website in three steps:

1. Log into the site as an administrator. Access the page that you want to add a link
in. Highlight the word(s) that you want to be the link. Here we highlighted Beef
OBradys.

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2. Click the insert/edit link icon.

3. Type the web address of the site you want to make a link to into the URL slot.
Click Add Link
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And
thats it!
You can
also title
your link
(this is
what
shows
up when
they
scroll
over the
link).

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Additional Information

How does the office phone work?

Front Office Phone: To check messages, hit the messages button. The password that you will be
asked for is 999 and then press the pound # symbol. Press 1 to hear new messages. To save
messages, press 2; to delete messages, press 3.
When answering the phone say, Family Connection-Communities in Schools, this is _____. How
may I help you?
Transfer calls to the appropriate office by hitting the transfer button, dialing the extension, and

hanging up the phone.

Tim Extension: 20629
Terris Ext: 20635
For all outgoing calls, press 9 before dialing
What do I do about a running bathroom faucet or other building-related issue? Call Ms. Sheila Briggs
with Board of Education District Services at (706)-546-7721 ext. 18236.

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Advice from Former Interns

Get access to Tims calendar

Attire: Business casual for meetings, more casual when there are no meetings.
If you cant find documents you need, check the Drop Box, Intern folder on desktop, then e-mail

Tim.
If you dont know a password for a website or need to make a new one, try/use a variation on the

passwords given. We try to keep all the passwords the same so they are easy to remember or guess.
Ask Tim for your own fc-cis.org email address.
Get involved with different Strategic Action Teams and Committees.
Voice your opinions in different meetings.
Take initiative to get things done and start new projects.
Start planning anything as early as possible.
Try new things!
Network and make connections!
Business cards help with networking and communication (file can be found in Intern file on front
computer).

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