Jasmine Horne

28 April 2015

Shepherd University
Department of Recreation and Sport Studies
Final Report Outline
Fieldwork
Womens Basketball

I. Organization
1. Shepherd University has an athletic philosophy in which I have included a snapshot of
below:

2. N/A
1 http://www.shepherd.edu/bogweb/agenda/august06/agenda3.pdf

3. Organizational chart of the department:

Directo
Directo of
of
Athletics (B.J.
(B.J.
Athletics
Pumroy)
Pumroy)

Assitant
Assitant Athletics
Athletics
Director/Complian
Director/Complian
ce
Ford)
ce (Melanie
(Melanie Ford)

Assistant
Assistant Athletics
Athletics
Director/External
Director/External
Affairs
(Aaron
Affairs (Aaron
Ryan)
Ryan)

Athletics
Athletics Secretary
Secretary
(Kathy
(Kathy F
Fasulo)
asulo)

Sports
Sports Information
Information
Director
Director (Chip
(Chip
Ransom)
Ransom)

Head
Head Women's
Women's
Basketball
Basketball Coach
Coach
(Jenna
(Jenna Eckleberry)
Eckleberry)

Assistant
Assistant Women's
Women's
Basketball
Basketball Coach
Coach
(Jamie
(Jamie Cluesman)
Cluesman)

Graduate
Graduate
Assistant (Melissa
Assistant
(Melissa
Furr)
Furr)

Field
Field Work
Work
Marketing
Marketing
Volunteer (Jasmine
Volunteer
(Jasmine
Horne)
Horne)

4. The Athletics department and the HPERS department have built a relationship of trust
with one another over the years. All of the athletic coaches are required to teach and understand
that they are not just coaches but professors as well. This constantly reminds them to give their
full effort into the success of students and athletes.
5. N/A
II. Administration
1. Budget and Financial Procedures
a. The fiscal year for the organization is July 1st to June 31st
b. Sources of funds include: the athletic department, fundraising through summer
camps, the state, and working other sports games within the department.

Women's Basketball Budget

Operations
Foundation/Fundrai
sing
State

c.

d. The athletics director and the president of the university prepare the departmental
budget. BJ Pumroy, athletics director, has the final approval.
2. Policies and Procedures
a. Jenna Eckleberry, head coach, established policies and procedures within the
womens basketball program. Although Jenna accepts and welcomes input from
her assistant coach Jamie Cluesman, she has the authority to makes changes in the
policies.
b. Policies are communication to staff and athletes verbally. No formal contracts are
involved.
c. Rules put in place by coach Eckleberry are play hard and be on time in classroom
and on the court.
3. Public Relations and Marketing
a. A Public relations methods used by the womens basketball program is recruiting
good players that will positively represent the coach and the university among its
publics. The assistant athletics director of external affairs, Aaron Ryan, utilizes
other methods.
b. Much of the agency and its programs are marketed through social media and
relationships established between the University and community.
4. Volunteer
a. Volunteers are rarely utilized for programs besides the use of team managers and
in this case, fieldwork volunteers.
b. The procedures for recruiting volunteers include formal interviews and getting to
know the volunteer through conversation.
c. There is no volunteer evaluation process.
d. There is no award ceremony for volunteers.
e. A volunteer can be fired if they are irresponsible, disloyal, and do not comply
with duties required of them.
III. Programs
1. Womens Basketball 2014-15 Season Schedule:

2. The Shepherd University Womens Basketball team will be hosting a Shootout camp
for High School students in June 21, 2015 and an individual camp for students in
grades 3 through 9 on July 27th through the 30th.
IV. Participants
1. Participants register through email for each camp.
2. N/A

V. Staffing Patterns
1. Athletics Director, BJ Pumroy, is responsible for hiring staff within the athletics
department.
2. All staff par take in an orientation
3. There are no available job descriptions for the various positions within the department.
4. All staff members are trusted to perform their job without being constantly supervised.
VI. Forms
1. No forms available
a. Inventories are taken on equipment and uniforms
b. Each player is required to have a physical and valid insurance in order to play
c. Coaches dont have a sick leave unless they are dying or if there is something
seriously wrong with them.
d. Coaches vacations are usually during the summer, however it does not last the
entire summer.
3. Forms concerning medical clearance:

WAIVER,RELEASEANDACKNOWLEDGMENT
The undersigned, ___________________________ (hereafter The Parent), being The
Parent of a minor child less than 18 years old, desires and authorizes his/her child
(hereafter The Student Athlete) to participate in a Try-Out for the Athletics Department at
Shepherd University. The Parent acknowledges that he/she has chosen to direct the
Student Athlete to participate in the Universitys Try-Outs, which may include indoor or
outdoor athletic activity; that the outdoor field activities will occur on miscellaneous
fields on or near the University campus, which may be in varying conditions as to the
grade, grass, frequency of rock in the top soil, etc; that a variety of other students and/or
high school students will be participating in the events, whose conduct cannot be fully
controlled by the University; that The Parent and the Student Athlete wish to participate
in such experiences, and that they are advised that exposure to certain risks of physical
injury may be associated with any of these athletics experiences. The Parent
Acknowledges that Shepherd University has no means of fully controlling such risks and
The Parent and the Student Athlete do hereby assume such risks. The Parent and the
Student Athlete further acknowledge that they are cautioned and instructed by Shepherd
University to carefully obey all instructions of supervising personnel during the course of
the athletics experience. Parent acknowledges that the University does not provide
accident or medical insurance coverage for participating student athletes.
In consideration of the willingness of Shepherd University and its assigned faculty and
staff to permit The Student Athlete to participate in such athletics experience, The Parent
does by his/her signature below waive any claims which may now exist or which may
arise in any relation to the University Athletics program and the Try-outs, and does
release Shepherd University and its employees, officers, and agents from same.
__________________________________ _____________________
The Parent (signature)

Date

MedicalInformation:
I authorize the site director and staff to request medical treatment as necessary to ensure
the well being of my son or daughter.
Name of Prospective Student-Athlete:
___________________________________________________________
Name of Parent or Guardian:
__________________________________________________________________
Address:

________________________________________________________________________
__________
City, State Zip:
________________________________________________________________________
_____
Phone Numbers: Home____________________ Work ___________________ Mobile
___________________
KnownAllergiesoftheStudentAthlete:
________________________________________________________________________
________________
ListPreexistingmedicalconditionsasHeartMurmur,Asthma,Diabetes,etc.
________________________________________________________________________
_______ or None
ListMedicationsCurrentlyBeing
Taken:___________________________________________________
________________________________________________________________________
_______ or None
Family Physician: ______________________________Phone______________________

ShepherdUniversityAthleticTrainingDepartment
SickleCellTraitWaiverForm
AboutSickleCellTrait
Sicklecelltraitisaninheritedconditionoftheoxygencarryingprotein,hemoglobin,in
theredbloodcells.Sicklecelltraitisacommoncondition(>threemillionAmericans).
AlthoughSicklecelltraitismostpredominantinAfricanAmericansandthoseof
Mediterranean,MiddleEastern,Indian,Caribbean,andSouthandCentralAmerican
ancestry,personsofallracesandancestrymaytestpositiveforsicklecelltrait.
Sicklecelltraitisusuallybenign,butduringintense,sustainedexercise,hypoxia(lackof
oxygen)inthemusclesmaycausesicklingofredbloodcells(redbloodcellschanging
fromanormaldiscshapetoacrescentorsickleshape),whichcanaccumulateinthe
bloodstreamandlogjambloodvessels,leadingtocollapsefromtherapidbreakdownof
musclesstarvedofblood.

SickleCellTraitTesting
TheNCAArequiresallNCAADivisionIIstudentathleteshaveknowledgeoftheir
sicklecelltraitstatus,showproofofapriortestorsignawaiverbeforethestudent
athleteparticipatesinanyintercollegiateathleticsevent,includingstrengthand
conditioningsessions,practices,competitions,etc.Thisiscurrentlymandatedbythe
NCAAforallstudentathletesinalldivisions.
QuestDiagnosticsinMartinsburgandatotherlocationsnationwideofferssicklecelltrait
screeningintheformofabloodtesttoallstudentsforareducedfee.Resultswillbe
reportedtotheShepherdUniversityAthleticTrainingDepartment.
MoststatesrequireSickleCellTraittestingatthetimeofbirthandthoserecordsmaybe
obtainedfromfamilyphysiciansorfrombirthhospitalrecords.Athletesshouldread
throughthesectiononsicklecellintheStudentAthleteHandbookprovidedbythe
DepartmentofAthletics.

SICKLECELLTRAITTESTINGWAIVER

I,_________________________________,understandandacknowledgethattheNCAA
requiresthatallNCAADivisionIIstudentathleteshaveknowledgeoftheirsicklecell
traitstatus.Additionally,Ihavereadandfullyunderstandtheaforementionedfacts
aboutsicklecelltraitandsicklecelltraittesting.Recognizingthatmytruephysical
conditionisdependentuponanaccuratemedicalhistoryandafulldisclosureofany
symptoms,complaints,priorinjuries,ailments,and/ordisabilitiesexperienced,Ihereby
affirmthatIhavefullydisclosedinwritinganypriormedicalhistoryand/orknowledge
ofsicklecelltraitstatustoShepherdUniversityAthleticTrainingpersonnel.
IdonotwishtoundergosicklecelltraittestingandIvoluntarilyagreetorelease,
discharge,indemnifyandholdharmlessShepherdUniversity,itsofficers,employeesand
agentsfromanyandallcosts,liabilities,expenses,claims,demands,orcausesofaction
onaccountofanylossorpersonalinjurythatmightresultfrommynoncompliancewith
therequirementoftheNCAA.
Ihavereadandsignedthisdocumentwithfullknowledgeofitssignificance.Ifurther
statethatIamatleast18yearsofageandcompetenttosignthiswaiver.

StudentAthleteSignatureDate

StudentAthletePrintedNameDate

Parent/GuardianSignature(Ifunderage18)Date

Parent/GuardianPrintedNameDate

WitnessSignatureDate

VII. Self Evaluation

During this fieldwork experience I have grown as a professional much more than I
thought I would have. Working with coach Eckleberry and assistant coach Cluesman was an
experience that I would not trade in for the world. These women are positive role models for all
of their athletes and any female aspiring to be a great leader. I have learned many things about
college basketball that I didnt know before. I feel as though I grew as a professional in the area
of sport knowledge. I now feel comfortable walking into any basketball program offering my
skills, knowledge, and marketing expertise. Utilizing social media in unique ways was one new
skill that I was able to share with the coaching staff. This experience has helped to prepare me
for my future endeavor of opening a fitness and beauty center for women where we will
implement basketball camps for young girls during the summer. My primary goal for my
business is to engage more girls and women into sports and physical activity.