Doc No:

SOP 02

Revision No:

NEW

Revision Date:
Created By:
SECTION TITLE:

STANDARD OPERATING PROCEDURES

Approved By:

DOCUMENT TITLE:

LOADING A SHIPMENT

Pages:

PURPOSE: This SOP outlines the procedure for proper inspection of a carrier before loading a
shipment.
PERSON
RESPONSIBLE

Shipping
Personnel,
QA Designate

FREQUENCY

According to QA
Audit Schedule,
As Required

MONITORING
ACTIVITY

Daily GMP
Audit
Monthly GMP
Audit

CORRECTIVE ACTIONS
When findings deviate from written
standards the QA designate will document
findings on the Daily / Monthly GMP Audit
Form and notify the General Manager of
the deviation.
Short term action will be initiated and
recorded on the Daily / Monthly GMP audit
form. Long term action required, will be
discussed by management and corrective
actions / responsibilities and time frames
will be agreed and documented.

RECORDS

Daily GMP Audit,

Monthly GMP Audit,
Shipping Record Form
Non-compliance
Product and /or
Transport Truck
Rejection form

PROCEDURE DESCRIPTION:
1.

Inspect carrier to determine if it is clean and in good repair.

2.

Note the condition of the outside of the carrier and inspect for:
Holes, cracks or broken panels (permitting the passage of other sources of contamination).
Doors or hatches that do not close adequately.
Refrigeration unit not working.

3.

Open the door and inspect for:

4.

Damage to the floor, walls, ceiling, doors, and hatches

Protruding nails or bolts,
Dirt, trash, stains or other debris,
Residue of prior loading,
Evidence of contamination by prior material handling,
Bad odor,
Insect activity, visible mold.
If vehicle is defective, reject stating the reasons for rejection to carrier. Maintain inspection
records of all defects on the Non-compliance Product and /or Transport Truck Rejection form.
Do not load any vehicle deemed unsuitable until such time as all noted defects that may
contribute to contamination are corrected.

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5.

Load only sound product that has been properly packaged and palletized. Follow First In First
Out (FIFO) protocols when picking product for a shipment i.e. pick product with the oldest date
code first.

6.

Record the details of the shipment on the Shipping Record Form.

7.

Close all doors and hatches and tender billing instructions to carrier.

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