CITY OF PHILADELPHIA / DEPT.

OF RECORDS
Record Series Report - SINKING FUND COMMISSION
Department ID

Department Name

/SF/

Sinking Fund Commission

Series ID

Description

SF-

SINKING FUND COMMISSION

SF-SF-

SINKING FUND

SF-SF-0001-

PAID OFF BOND FILES - EVENT DATE REQUIRED - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

ACT+2

EVENT IS MATURITY OF BOND

Bond files for City of Philadelphia General Obligations, Revenue
Bonds and Lease Obligation Bonds.

SF-SF-0002-

STATEMENTS OF OPERATIONS - HOLD ON SITE

FY+3

Budget and Accounting records and payment vouchers

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

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Department ID

Department Name

/SF/

Sinking Fund Commission

Series ID

Description

SF-SF-0003-

BANK STATEMENTS - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

CR+2

Philadelphia Gas Works Retirement Reserve Fund, Money Manager Funds and Sinking Fund
Accounts

SF-SF-0004-

CREMATION OF CITY BONDS - HOLD ON SITE

CR+3

Records certifying the destruction of mature bonds and coupons.

SF-SF-0005-

ARBITRAGE REPORTS - EVENT DATE REQUIRED - HOLD ON SITE

ACT+7

EVENT IS FINAL MATURITY OF BONDS

Reports of consultant calculation of positive arbitrage made from the investment of City bonds.

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

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