Access 2007 Notes All Chapters PDF

SETEC University
Management Information System
Table of Contents
Chapter 1 ............................................................................................................................................. 1
Introduction to MS-Access 2007......................................................................................................... 1
1.1. MS-Access 2007: ................................................................................... 1
1.2.
MS-Access 2007 ...................................................................................... 3
1.3.
Database ..................................................................................................... 3
1.4. Database ................................................................................ 5

Chapter 2 ............................................................................................................................................. 6
Creating and Using Table .................................................................................................................... 6
2.1. Table .................................................................................................. 6
2.2.
Table ................................................................................................ 7
2.3.
Table Table Templates................................................... 7
2.4.
Field/Column Table ......................................................................... 7
2.5.
2.6.
2.7.
2.8.
2.9.
Field/Column Table Field Templates ............................ 7

Field/Column Table Datasheet View: ............................... 8
Field/Column Table Datasheet View ............................................ 8
Table Design View.................................................................................. 9
Primary Key: ...................................................................................................................... 14
2.10. Import Table: ...................................................................................................................... 14

2.11. Export Tables ..................................................................................................................... 21
2.12. Table (Link Table): ...................................................................................... 22
2.13. Lookup Wizard ....................................................................................................... 24
2.14. Relationships: ..................................................................................................................... 30
2.15. Password: .................................................................................................... 33
Chapter 3 ........................................................................................................................................... 36
Creating and Using Query ................................................................................................................. 36
3.1. Select Query wizard: ............................................................................. 37
3.2.
Run query: .............................................................................................................. 39
3.3.
Select Query Design View:. ............................................................................ 40
3.4.
Backup Database : ................................................................................................. 50
3.5.
Delete Query: .......................................................................................................... 51
3.6.
Update Query: ......................................................................................................... 53
3.7.
Append Query:........................................................................................................ 55
3.8.
Make-table Query: .................................................................................................. 57
3.9.
Parameter Query: .................................................................................................... 60
3.10. Crosstab Query: ...................................................................................................... 62

3.11. Structure Query Language (SQL): ..................................................................................... 67
Table of Contents
SETEC University
Chapter 4 ........................................................................................................................................... 71
Creating and Using Form .................................................................................................................. 71
4.1. Form Form tool: .................................................................................... 71
4.2.
View form:.............................................................................................................. 72
4.3.
Form Split Form tool ............................................................................ 74
4.4.
Form Multiple Items tool: ..................................................................... 76
4.5.
Form Wizard ......................................................................................... 77
4.6.
form Blank Form tool: .......................................................................... 79
4.7.
control form: ............................................................................................... 81
4.8.
form : .......................................................................................................... 82
4.9. Main form Subform ......................................................................................... 83

4.10. Visual Basic for Application(VBA): .................................................................................. 89
4.11. Introduction to Variables: .................................................................................................. 92
4.12. Data Type: .......................................................................................................................... 93
4.13. Introduction to Procedures: .............................................................................................. 100
4.14. Conditional Statements .................................................................................................... 106
4.15. Counting and Looping Structures: ................................................................................... 107
4.16. Data Access Objects(DAO) ............................................................................................. 109
Chapter 5 ......................................................................................................................................... 114
Creating and Using Report .............................................................................................................. 114
5.1. Report Report tool: ............................................................................. 114
II
5.2.
View Report.......................................................................................................... 114
5.3.
Report Report Wizard ......................................................................... 117
5.4.
Label Label Wizard ............................................................................ 121
5.5.
Report Blank Report tool: ................................................................... 124
5.6.
Report Sections: ........................................................................................................ 125
5.7.
5.8.
Grouped Report Report Wizard: ..................................................... 126

Homeworks ...................................................................................................................... 132
Table of Contents
SETEC University
Chapter 1
Introduction to MS-Access 2007
Introduction
Microsoft Access 2007
Computer Application
desktop computer
computer network
MS-Access 2007
-
Table:
Query:
Form:
Report:
(Store)
Tables
Table

1.1.
MS-Access 2007:
-
Start (All) Program Microsoft Office Microsoft Office
Access 2007
-
:
File
Directory : C:\Program Files\Microsoft Office\Office12

msaccess.exe
Double Click
Start Run
Open:
msaccess
Enter
OK
Chapter 1: Introduction to MS-Access 2007
Page 1 of 140
SETEC University
MS-Access 2007
Title bar:
Button
Office
Quick Access Toolbar
Quick Access Toolbar
Title bar
Customized Button
Office Button
Office Button:
Button
(Save)
Database
-
Quick Access Toolbar:

Save, Undo
Toolbar
Redo
Icons
Customized Button
Quick Access
Icons
Page 2 of 140
SETEC University
The Work Area:
MS-Access 2007
:
: Template Categories:
(Categori s
(Template)
:
-
(New Blank Database)
(Featured Online Templates):

(Template)
Database
:
1.2.
Database
Microsoft
Databases
MS-Access 2007
-
Office Button
:
:
1.3.
Close Button
Exit Access
Title bar
Alt + F4
Datab s
Office Button
:
(Template Categories)
Featuring
-
Blank Database
File Name:
New
Database
Folder
Save as type
Microsoft Access 2007 Database(*.accdb)
Create
Page 3 of 140
Program Window
SETEC University
MS-Access 2007
Ribbon
Tabbed Documents
Navigation Pane
View Button
Status bar
-
The Ribbon:
Program Window
Commands
Navigation Pane:
objects
Database
-
Tabbed Documents:
Tables, Queries, Forms, Reports
Macro
Tab
Page 4 of 140
SETEC University
Status bar:
Program Window
Buttons
1.4.
View
Databas
-
Office Button Open

:
(Open recent document):
Browse
Database Double-Click
Database
Open
***End of Chaptert 1***
Page 5 of 140
SETEC University
Chapter 2
Creating and Using Table
Table?
Table
object
MS-Access
2.1.
T
1.
Database
2.
Program Window
Field/Column Headers
Row/Record
Headers
Tabbed document
3.
Tabbed document, double-click

: Right-click
4.
Column
Field
5.
Page 6 of 140
Save
Rename column
Tab
Enter
Table
OK
Chapter 2: Creating and Using Table
SETEC University
2.2.
1.
Ribbon,
Create
2.
Tabbed document, double-click

: Right-click
3.
Icon: Table
Column
Field
4.
Save
2.3.
T
1.
Ribbon,
Rename column
Tab
Enter
Table
OK
Table Templates
Create
Icon: Table Templates
Templates
2.
Save
2.4.
Fi l
Table
olumn
OK
Table
:
1.
Table
2. Right-click
3.
Datasheet View
Field/Column Header
Column
Insert Column
:
1.
2.
Field/Column Header
Ribbon,
2.5.
Fi l
Column
Datasheet
olumn
Fields & Column,

l
Icon: Insert
Field
Templates
1.
2.
Table
Datasheet View
Field/Column Header
Column
Page 7 of 140
3.
Ribbon,
4.
Field Templates,
SETEC University
Datasheet
Fields & Column,
Icon: New Field
Fields
Table
2.6.
Fi l
1.
Table
2.
olumn
Datasheet View:
Datasheet View
Field/Column Header
Column
3.
Ribbon,
Datasheet
Fields & Column,
Icon: Add Existing Field

4.
Field List,
Fields
Table
2.7.
Fi l
olumn
Datasheet View
:
1.
Table
2. Right-click
3.
Datasheet View
Field/Column Header
Field
Delete Column
YES
:
1.
2.
3.
Table
Datasheet View
Field/Column Header
Ribbon,
Field
Datasheet
Fields & Column,
Icon: Delete
YES
Page 8 of 140
SETEC University
2.8.
T
1.
Design View
Ribbon,
Create
Icon: Table Design
2. Field Name:
Field
3. Data Type:
user
Text:
Memo:
Field
support Rich Text Formatting

E.g:
Table
Property: Text Format = Rich Text)
Number:
Date/Time:
Currency:
Page 9 of 140
SETEC University
AutoNumber:
user
record
-
Yes/No:
user
(Yes/No,
True/False, or On/Off)
-
OLE Object: Object
(Files)
word, excel, graphics,
sound
-
Hyperlink:
Web Page
Text
(Path/URL)
Website
Attachment:
(attach)
images, word, excel

records
Lookup Wizard:
List
Table
4. Description:
5. Field Properties:
Page 10 of 140
File,
Field
Database
user
List box
Combo box
Field
Status bar
Fields
SETEC University
Field Properties
Data Type
Text
Data Type
Field Properties
Field Size:
Format:
user
Field
Datasheet View
>:
<:
@[color]:
E.g :
@[red]/[black]/[blue]/[green]/[cyan]/[magenta]/[yellow]/[white]
-
Input Mask:
:
+ -
0 (zero):
9 (nine):
+
-
+
#:
-
: Space
user
L:
? (Question mark):
A:
a:
&:
sp
C:
sp
<:
>:
- Caption:
Label
Column Heading
Datasheet view
- Validation Rule:
- Validation Text:
user
Form
Field
Text
Message box
Validation Rule
Page 11 of 140
Data Type
SETEC University
Field Properties
- Required: - o
Field
- Yes:
-
Field
Allow Zero Length:

- No:
- Yes:
String
Null string
String
Null string
- Indexed:
- No: The field is not indexed (default).
Number
index
- Yes(Duplicates OK):
index
Field
user
- Yes(No Duplicates):
index
Field
user
Field
- Field Size:
-
Byte: 1 byte of memory or disk space, holds from 0 to 255
Integer: 2 bytes of storage, holds from -32,768 to 32,767
Long Integer: 4 bytes of storage, holds from -2,147,483,648 to

2,147,483,647
Single: 4 bytes of storage, holds from -3.402823x1038 to

3.402823x1038
Double: 8 bytes of storage, holds from -1.79769313486232x10308 to

1.79769313486232x10308
- Format:
Date/Time
Page 12 of 140
000: to put 00 left number E.g.: 001
#,##0.00R: format Riel E.g.: 10,000.00R
- Format:
-
d: Display the day of the month as one or two digits.
dd: Display the day of the month using two digits.

SETEC University
Data Type
Field Properties
-
ddd: Display the first three letters of the day of the week.
dddd: Display the full name of the day of the week.
m: Display the month of the year as one or two digits.
mm: Display the month of the year using two digits.
mmm: Use the first three characters of the month.
mmmm: Use the full name of the month.
yy: Use the last two digits of the year.
yyyy: Use the full year.
h: Display the hour using one or two digits.
hh: Display the hour using two digits.
n: Display the minute using one or two digits.
nn: Display the minute using two digits.
s: Display the second using one or two digits.
ss: Display the second using two digits.
- Input Mask:
-
Date: 00/00/00
Time: 00:00:00
E.g. 1 :
Input mask
Sample values
(000) 000-0000
(206) 555-0248
(999) 999-9999
(206) 555-0248
( ) 555-0248
(000) AAA-AAAA
(206) 555-TELE
#999
-20
2000
>L????L?000L0
GREENGR339M3, MAY R 452B7

Page 13 of 140
SETEC University
>L0L 0L0
T2F 8M4
00000-9999
9811598115-3007
>L<??????????????
Maria
Brendan
SSN 000-00-0000
SSN 555-55-5555
>LL00000-0000
DB51392-0493
E.g. 2:
ValidationRule Property
ValidationText Property
<> 0
Entry must be a nonzero value.
> 1000 Or Is Null
Entry must be blank or greater than 1000.
Lik A????"
Entry must be 5 characters and begin with the letter "A".
2.9. Primary Key:

Primary Key
Field
(Records)
Table
Field
1.
Table
Primary Key:
Design View
Field
Primary
Key
2.
Ribbon,
Tab: Design
Primary Key
1.
Table
2.
Ribbon,
Icon: Primary Key

Field:
Design View
Tab: Design
Field
Primary Key
Icon: Primary Key
2.10.Import Table:
Import Table
1.
Page 14 of 140
Database
Database
Import Table
SETEC University
2.
Ribbon,
Window
3.
4.
Ext rn l D t Import: Access

:
Browse
Database
Import T
l s, qu ri s, forms,
Window
Tables
OK
Page 15 of 140
5.
Import O j
SETEC University
t,
tab: Tables
Import
6.
1.
2.
OK
S v import st ps
Import Table
File
Excel
Page 16 of 140
Close
MS-Excel
Database
Ribbon,
Tables
Import Table
t
Ext rn l D t Import:
Window
SETEC University
Browse
3.
File MS-Excel
Import th sour
Window Import Spr
sh
Tables
t Wiz r
OK
:
Page 17 of 140
4.
Show Worksh
Import
Page 18 of 140
SETEC University
ts
Next
List
window
sheet
:
SETEC University
5.
First Row
Column heading
6.
ont ins
olumn H
Next
Field
ing
window
row
:
Field Name:
Field
Data Type:
Indexed:
Index
Do not import fi l
Skip
Import
Field
7.
Next
window
Page 19 of 140
8.
SETEC University
:
Let Access add primary key:
Access
Choose my own primary key:

No primary key:
9.
Page 20 of 140
Next
primary key
Field
primary key
primary key
window
SETEC University
10.
Table
11.
Import
Import to T
Finish
Close
2.11. Export Tables
1.
Export table
File MS-Excel:
Navigation bar,
table
Export
2.
Ribbon,
Ext rn l D t Export:
Excel
Window
Page 21 of 140
3.
SETEC University
Browse
options
Export table
Export data with formatting and layout: Export

format
layout
Open the destination file after the export operation is complete:

export
export
Export only the selected records: Export

4.
OK
2.12.
file
records
Close
Table (Link Table):
Link
1.
2.
Table
Database
Database
Ribbon,
Import,
Page 22 of 140
Link table
tab: External Data
Icon: Access
Window
SETEC University
3.
Browse
4.
Database
Link to th
Window
5.
t sour
Link tables
OK
Link T
l s,
Tables
Link
OK
Page 23 of 140
2.13.
SETEC University
Lookup Wizard
Lookup Wizard
1.
table
2.
Design View
Data type: Lookup Wizard
Field
Lookup
Wizard (E.g.: Sex)
3.
Page 24 of 140
win ow Lookup Wiz r
SETEC University
4.
I will typ in th v lu s th t I w nt
window
Number of columns:
5.
6.
columns
Col1,
Next
7.
Next
Lookup column (E.g.:
window
lookup column
Finish
8. Save table
Page 25 of 140
SETEC University
Lookup Wizard
1.
table
2.
Tables/Queries
Design View
Data type: Lookup Wizard
Wizard
3.
Field
win ow Lookup Wiz r
I w nt th lookup olumn to look up th v lu s in

qu ry
Page 26 of 140
Lookup
:
l or
Next
SETEC University
4.
table
column
5.
query
Next
Fields
Av il
l Fi l s
Lookup column
6.
Lookup
Field
Next
sort order (Ascending/Descending)
Fields
Next
Page 27 of 140
7.
SETEC University
column
mouse
Hi
(drag)
k y olumn r
omm n
column
key column
8.
Next
9.
10.
lookup column
+ Yes:
+ No:
Page 28 of 140
save table
Finish
relationships
relationships
SETEC University
11. Save table
lookup column
1.
table
2.
Field
Design View
Field Properties,
ontrol,
Field
tab: Lookup
lookup column
Displ y
Text Box
3. Save table
Page 29 of 140
SETEC University
2.14. Relationships:
Relationships:
1.
Ribbon,
Show/Hide,
tab: Database Tools

Icon: Relationships
Relation tab
2.
tab: Design
Icon: Show Tables
: Right-click
Relationship Window
Show T
Page 30 of 140
Show Tables
:
SETEC University
3.
tab: Tables
tables
relationship
Add
4.
Close
5.
Primary key
Relationships
(drag)
Foreign key
Edit
Page 31 of 140
6.
SETEC University
Create
7.
tab: Design
Relationship:
1.
tab: Design
Icon: Close
Relationship tab
Icon: Relationship
Relationship tie
2. Double-click
: Right-click
Page 32 of 140
Relationship tie
Relationship tie
E it R l tionship
SETEC University
3.
Relationship
Enforce Referential Integrity:

Relationship
Tables
Cascade Update Related Fields:
rim ry
Foreign Key
Cascade Delete Related Records:

Primary table
Foreign table
4.
1.
2.
OK
Relationship:
tab: Design
Icon: Relationship
Relationship tie
: Right-click
3.
2.15.
key: Delete
Relationship tie
Delete
Yes
Password:
1.
Password
database
Database:
Exclusive Mode:
Page 33 of 140
Office Button
SETEC University
Open
Database
Password
Open
button:
Op n
Ex lusiv
Page 34 of 140
SETEC University
2.
Ribbon,
tab: Database Tools
Database Tools,
Icon:
Encrypt with Password

3.
Password:
Password:
Verify:
4.
1.
2.
Password
Password
OK
Password
database
Ribbon,
Exclusive Mode
tab: Database Tools
Database Tools,
3.
Database
Icon: Decrypt Database
Password
OK
Page 35 of 140
SETEC University
Chapter 3
Creating and Using Query
I.
Query?:
Query
object
MS-Access
table
tables
Query
Query
Form, Report
Access Page
Query
Data
MS-Access
1. Select
Query:
u ry
table
Select Query
: Sum, Count, Average, Max
2. Action Query:
Query
in
l s
Action Query
Delete Query :
Update Query :
table
table
Append Query :
table
table
Make-table Query:
table
3. Parameter Query:
Query
4. Crosstab Query:
Query
Page 36 of 140
sum,
average,
Chapter 3: Creating and Using Query
SETEC University
ount,
5. Structured Query Language (SQL):
query
SQL Statement
UPDATE
SQL Commands (SELECT,
DELETE) , SQL Clauses (WHERE
ORDER
SQL
relational databases
Microsoft Access
II.
Query:
3.1.
1.
S l
Ribbon,
u ry
tab: Create
Wizard
2.
wizard:
Win ow
Simpl
Other,
w
u ry Wiz r
Icon: Query
u ry
OK
Page 37 of 140
3.
T
List Av il
l s
u ri s,
Table
l Fi l s,
List S l
4.
SETEC University
Fields
t
Query
Fi l s
Next
5.
Page 38 of 140
D t il shows v ry fi l of v ry r
or
Next
SETEC University
6.
query
Op n th qu ry to vi w inform tion
Finish
Lab 1: Create select query by using wizard:
1.
2.
s orthwin .
Select Query
table Products
: ProductID, ProductName,
UnitPrice, UnitsInStock.
3. Save query
qry ro u ts
Lab 2: Create select query by using wizard: (Modify the query design)
1.
2.
s orthwin .
Select Query
table Customers
: CustomerID, ContactName,
Address, City, Phone

3. S v th qu ry s qry ustom r ont
3.2.
1.
t n
hoos o ify th qu ry
sign
Run query:
Ribbon,
Query Tools: Design
Result,
Icon: Run
Page 39 of 140
3.3.
S l
1.
u ry
Ribbon,
2.
Design View:.
tab: Create
Design
Add
3. Double-click
:
Fi l
Other,
Win ow Show T
tab: Tables
SETEC University
Icon: Query
l
Tables
Close
Query Window
Field
mouse
Field
(drag)
table
Page 40 of 140
tables
SETEC University
Sort
Show
Criteria:
(Ascending/Descending).
: >,
<, <=, >=, Is Null, Is Not Null, BetweenAn , In,

** Like:
(wildcards)
ot In, Lik , An , Or,<>,

E.g. Lik sm
E.g. Lik sm?th
h r
t r
E.g. Lik sm iy th
E.g. Lik sm i th
E.g. Lik -
* Disable the output of all fields in query design:
uncheck
Office Button Access Options Object Designer
u ry D sign,
Output all fields
Page 41 of 140
Lab:
Select Query
1.
SETEC University
Design View:
database: Northwind.accdb
2.
Select Query
table: Customers
a.
(Sort: Ascen ing

CompanyName
b.
London
c.
3.
Fr
Select query
table Products
a.
b.
t goryID=8 S
foo
c.
Chang
Unit ri
$18.00
4.
Select query
table Orders
a.
12/11/1996
20/04/1997
ShipCountry=Germany
b.
(ShipRegion)
c.
5.
WA, CA, SP
(ShipRegion)
Select query
ustom rs
Orders
Homework
1.
ProductName, UnitPrice
(Categories)
2.
Seafood
ProductName, UnitPrice
3.
CategoryName
CategoryName
(Categories)
CategoryID, ProductName, UnitPrice

r
Seafood
UnitsInStock
E.g: Norwood, Carnarvon,
Sir Ro n y,
Page 42 of 140
SETEC University
E.g:
> 234
Returns all numbers greater than 234. To find all numbers less
than 234, use < 234.
>= "Cajhen"
Returns all records from Cajhen through the end of the alphabet
Between #2/2/2007#
Returns dates from 2-Feb-2007 through 1-Dec-2007 (ANSI-89). If
And #12/1/2007#
your database uses the ANSI-92 wildcard characters, use single

quotation marks (') instead of pound signs (#). Example: Between
'2/2/2007' And '12/1/2007'
Not "Germany"
Finds all records where the exact contents of the field are not
exactly equal to "Germany." The criterion will return records that
contain characters in addition to "Germany," such as "Germany
(euro)" or "Europe (Germany)".
Not "T*"
Finds all records except those beginning with T. If your database

uses the ANSI-92 wildcard character set, use the percent sign (%)
instead of the asterisk (*).
Not "*t"
Finds all records that do not end with t. If your database uses the
ANSI-92 wildcard character set, use the percent sign (%) instead
of the asterisk (*).
In(Canada,UK)
In a list, finds all records containing Canada or UK.
Like "[A-D]*"
In a Text field, finds all records that start with the letters A through
D. If your database uses the ANSI-92 wildcard character set, use
the percent sign (%) instead of the asterisk (*).
Like "*ar*"
Finds all records that include the letter sequence "ar". If your
database uses the ANSI-92 wildcard character set, use the
percent sign (%) instead of the asterisk (*).
Page 43 of 140
Lik
ison
SETEC University
Finds all records that begin with "Maison" and contain a 5-letter
Dewe?"
second string in which the first 4 letters are "Dewe" and the last
letter is unknown. If your database uses the ANSI-92 wildcard
character set, use the underscore (_) instead of the question mark
(?).
#2/2/2007#
Finds all records for February 2, 2007. If your database uses the
ANSI-92 wildcard character set, surround the date with single
quotation marks instead of pound signs ('2/2/2007').
< Date() - 30
Uses the Date function to return all dates more than 30 days old.
Date()
Uses the Date function to return all records containing today's

date.
Between Date() And
Uses the Date and the DateAdd functions to return all records
D t A
between today's date and three months from today's date.
", 3,
Date())
Is Null
Returns all records that contain a null (blank or undefined) value.
Is Not Null
Returns all records that contain any value (that are not null).
"
Returns all records that contain a zero-length string. You use zerolength strings when you need to add a value to a required field, but
you don't yet know what the actual value is. For example, a field
might require a fax number, but some of your customers might not
have fax machines. In that case, instead of entering a number, you
enter a pair of double quotation marks with no space between them
" .
3.3.1.
Alias field name:

:
Field
query
NewFieldName : OldFieldName
E.g 1. : Name : FirstName

Page 44 of 140
SETEC University
E.g 2. Full
First
& & L st
E.g 3. : Sub Total : [UnitPrice]*[Quantity]
3.3.2.
1.
2.
3.
Aggregate function:
Select Query
Ribbon,
Show/Hide,
Design View
Query Tools: Design

Icon: Total
Total grid
Total grid
4.
Total grid,
Aggregate function
Group y, Sum, ount, Avg,
x,
fields
in,
Page 45 of 140
5.
SETEC University
Run
3.3.3.
Expression Builder:
1.
Select Query
2.
Field
3.
Ribbon,
: Right-click
Page 46 of 140
Design View
Query Tools: Design

Field
Query Setup,
Icon: Builder
Builder
SETEC University
4. Double-Click
folder: Function
functions Double-click
5.
Built-In Function
function
function
OK
function
6. Run query
Lab1:
Select Query
1.
Aggregate function
database Northwind.accdb
2.
Select Query
table Products
a. Group by CategoryID
b. Sum on UnitsInStock
3. Save query
qryUnitsInSto k y
t gory
4. Run the query

Lab2: Calculation using Expression Builder
1.
2.
Select Query
table OrderDetails
fields: OrderID,
ProductID, UnitPrice, Quantity

3.
field
SubTotal Before Discount: [UnitPrice]*[Quantity]
Discount Price: [UnitPrice]*[Quantity]*Discount
Page 47 of 140
SETEC University
SubTotal After Discount: [SubTotal Before Discount] [Discount Price]

: SubTotal After Discount: [UnitPrice]*[Quantity]*(1-[Discount])
: SubTotal After Discount$: Format([UnitPrice]*[Quantity]*(1- Dis ount , urr n y
4. S v qu ry s qrySu Tot l
3.3.4.
Build-in Function - IIF:
Function
IIf(expression, truepart, falsepart)

expression:
truepart:
falsepart:
E.g.1 R sult IIf S or >=50,
ss
,F il
E.g.2 : Mention: IIf([TotalScore] Between 450 And 500,"Excellent",IIf([TotalScore]

Between 350 And 449,"Very Good",IIf([TotalScore] Between 200 And
349,"Good","Poor")))
E.g. 3 L ngu g
IIf
ountryR gion =It ly, It li n", Som oth r l ngu g "
E.g. 4: Status: IIf([Due Date]<Date(),OVERDUE",IIf([Due Date]=Date(),Due",Not Yet Due"))
Lab 1:
1.
2.
Build-in function IIF

Select Query
table Products
UnitInStock
3.
field
StockStatus
UnitsInStock=0
ro u t out of sto k
ro u t not out of sto k
4. Save query
Page 48 of 140
qrySto kSt tus

SETEC University
Lab:
nested function IIF
1.
2.
Select Query
table Products
UnitsInStock, UnitPrice
3.
field
UnitPrice 1 - 20
ntion V ry h
UnitPrice 21 - 50
ntion h
UnitPrice 51 - 70
ntion Exp nsiv
UnitPrice > 70
ntion V ry Exp nsiv
4. Save query
3.3.5.
Mention
qry ro u t
Build-In-Function
ntion
:
Abs(Number): Absolute value
Chr(charcode): Convert ascii to character
Avg(expr): Average
Asc(Strexpr): Convert character to ascii
CBool(expr): Convert to Boolean
Date(): Display current date
CByte(expr): Convert to byte
DateAdd(Interval,Number,Date): Add to
CCur(expr): Convert to currency
date by interval
CDate(date): Convert to date
DateDiff(Interval,Date1,Date2): Date2
CDbl(expr): Convert to double
minus Date1 by interval
CInt(expr): Convert to integer
DatePart(Interval,Date): Select date by
CLng(expr): Convert to long integer
interval
* Interval :
Year
yy, yyyy
Quarter
q, q
Month
mm, m
Page 49 of 140
* Interval :
SETEC University
Day
dd, d
Week
wk, ww
Hour
hh
Minute
mi, n
Second
ss, s
Milisecond
ms
Ex D t
rt yyyy,D t
* Build-in functions - Date/Time
DateAdd(Interval,Number,Date):
interval
E.g. : D t A
yyyy,10, Hir D t
DateDiff(Interval,Date1,Date2):
Date2
Date1
interval
E.g. : D t Diff yyyy, irthD t , ow
DatePart(Interval,Date):
interval
E.g. : D t
rt ,
irthD t
D t
rt m,
irthD t
D t
rt yyyy,
irthD t
* Build-in functions - Format()

E.g. : Form t
irthD t , yyyy
Form t Amount , urr n y

Format([Amount], #,##0.00")
10 Year Aniversary: Format(DateAdd("m",10,[HireDate]),"dd/mmm/yy")
3.4.
1.
2.
kup D t
Database file
Office button
Page 50 of 140
:
Back up
Manage
Back Up Database
SETEC University
3.
Save As dialog box, browse
4.
5.
3.5.
File name,
Database file
Database file
Back up
Save
Delete Query:
table
1.
S l
u ry
2.
Ribbon,
3.
Query Type,
Design View
Query Tools: Design

Icon: Delete
Delete grid
Page 51 of 140
SETEC University
Delete grid
4.
field
Field:
Table:
Delete:
record:
field
table
+ From:
+ Where:
field
table
record
field
5. Run the query
Page 52 of 140
SETEC University
6.
L
Yes
records
D l t
1.
u ry
records
table: Order Details
(UnitsInStock)
30
2.
table: Orders
3.
table: Orders
OrderID
10500
ID = LAUS
4.
table: Products
(CategoryName)
Seafood
3.6.
Update Query:
table
1.
S l
u ry
2.
Ribbon,
3.
Query Type,
Design View
Query Tools: Design

Icon: Update
Update grid
Page 53 of 140
SETEC University
Update grid
4.
fields
Field:
Table:
Update To:
Criteria:
fields
field
Update record
Update record
table
5. Run the query
Page 54 of 140
SETEC University
6.
Yes
Lab:
Update query
1.
Country=
2.
Update
xi o
m o i
table: Customers
Unit ri
ro u ts
stock

3.7.
Append Query:
record
1.
S l
2.
Ribbon,
3.
Query Type,
table
u ry
Design View
Source table
Query Tools: Design
4.
Icon: Append
Current Database: Database
Anoth r D t
Destination table
s
record
record
table
database
Page 55 of 140
5.
OK
Field:
Table:
Append To:
Criteria:
SETEC University
fields
Field
fields
Append
Source table
Source table
Field
Destination table
6. Run the query
7.
Yes
Page 56 of 140
SETEC University
t App n
1.
u ry
table
Clients
2.
table: Customers
table Customers
ountry=
xi o
table Clients
3.
table Customers
fax
table Clients
4.
table Customers
Germany
table Clients
5.
table Customers
Canada
UK
table Clients
E.g.:
< Date() - 30
Betw
nD t
Returns all dates more than 30 days old.

An D t A
", 3, D t
Returns ll r
or s
tw
n to
ys date
and three months from todays date.

3.8.
Make-table Query:
table
1.
S l
u ry
2.
Ribbon,
3.
Query Type,
Design View
tables
Query Tools: Design
4.
Icon: Make-table Query
table
record
Page 57 of 140
5.
SETEC University
Current Datab s
table
Database
Anoth r D t
table
database
OK
6.
fields
fields
table
7. Run the query
8.
Yes
Page 58 of 140
SETEC University
Lab:
1.
2.
Make-table query :
t
CustomerAG
Address
ity
A
3.
table: Customers
ustom rLon on
London
t
UnitPrice
ID
ContactName, Address
4.
fields: CustomerID, ContactName,
ity
ri
fields: CustomerID,
table: Customers
Madrid
ro u t otSE
UnitsInStock
fields: ProductID, ProductName,
table: Products
s
Page 59 of 140
3.9.
SETEC University
Parameter Query:
Query
1.
S l
2.
u ry
Design View
fields
tables
field
Parameter
Query
3.
Parameter Query
Criteria
field
E.g: Between [Start Date] And [End Date]

4. Run the query
Page 60 of 140
Parameter
SETEC University
Lab: Create Parameter query

1.
query
table: Orders
(OderDate)
2.
query
(Begin Date
table: Products
stock
3.
End Date)
query
table: Customers
(CompanyName)
4.
query
table: Customers
omp ny
Page 61 of 140
3.10.
SETEC University
Crosstab Query:
Query
Column Heading
Row Heading
1.
Ribbon,
tab: Create
Win ow
2.
Page 62 of 140
rosst
Other,
Icon: Query Wizard
u ry
u ry Wiz r
OK
SETEC University
3.
table
query
Crosstab Query
Next
4.
field
Row Heading
Next
Page 63 of 140
5.
6.
field
interval
Page 64 of 140
field
SETEC University
Column Heading
Next
Date/Time
SETEC University
7.
field
function
field
Next
8.
query
Finish
Page 65 of 140
Lab:
1.
SETEC University
Crosstab query:
2.
crosstab query
table Customers
ountry
3.
(City)
crosstab query
customers
table Orders
4.
Wizard,
crosstab query
(Freight)
(CompanyName)
Page 66 of 140
table: Orders
Shippers
(ShipCountry)
SETEC University
3.11. Structure Query Language (SQL):

query
SQL Statement
SQL Commands (SELECT, UPDATE

ORDER
SQL
relational databases
a)
DELETE), SQL CLAUSES (WHERE
Microsoft Access
SQL:
1.
Ribbon,
2.
Other,
3.
Show Table,
4.
tab: Create
Icon: Query Design
Close
Query Tools: Design
Result,
Icon: SQL
Page 67 of 140
b)
SETEC University
Run SQL:
Ribbon,
Query Tools: Design
Result,
Icon:
Run
c)
View SQL:
Ribbon,
tab: Home
View SQL View
*** SELECT Statement

Instructs the Microsoft Jet database engine to return information from the database as a set
of records.
Syntax :
SELECT [predicate] { * | table.* | [table.]field1 [AS alias1] [, [table.]field2 [AS alias2] [, ...]]}
FROM tableexpression [, ...] [IN externaldatabase]
[WHERE... ]
[GROUP BY... ]
[HAVING... ]
[ORDER BY... ]
[WITH OWNERACCESS OPTION]
Page 68 of 140
SETEC University
The SELECT statement has these parts:

Part
Description
Predicate
One of the following predicates: ALL, DISTINCT, DISTINCTROW, or

TOP. You use the predicate to restrict the number of records returned. If
none is specified, the default is ALL.
Specifies that all fields from the specified table or tables are selected.
Table
The name of the table containing the fields from which records are
selected.
field1, field2
The names of the fields containing the data you want to retrieve. If you
include more than one field, they are retrieved in the order listed.
alias1, alias2
The names to use as column headers instead of the original column

names in table.
tableexpression
The name of the table or tables containing the data you want to retrieve.
externaldatabase The name of the database containing the tables in tableexpression if

they are not in the current database.
Lab:
queries
1.
SQL Statement:
2.
SQL
a.
b.
:
ustom rID, ont
ro u t
m , Unit ri
Or
rID, Or
L st
Descending
ustom rs
UnitsInStock
UnitsInSto k
rD t , Fr ight
(Freight)
e.
r ss
table: Products
stock
d.
ProductID, ProductName, UnitPrice

UnitsInStock
c.
First
(UnitPrice)
Ship
table: Products
table: Orders
table: Employees
sort
LastName
Page 69 of 140
SETEC University
f.
table: [Order Details]
g.
h.
Or
rs
OrderID,
Group by: OrderID
Or
i.
r D t ils
Sort: Ascending
CompanyName
j.
ustom rID, ont
omp ny
Subquery
k.
ContactName, Address
Country
table: Customers, order by
Country, ContactName
*****End of Chapter 3*****
Page 70 of 140
SETEC University
Chapter 4
Creating and Using Form
Form?
Form
Object
MS-Access
table
4.1.
query
Form
Form tool:
1.
Navigation Pane,
2.
Ribbon,
3. Access
interface
table
tab: Create
form
Chapter 4: Creating and Using Form
query
Form,
Layout view
Form
icon: Form
Page 71 of 140
4.
Save
5.
OK
4.2.
1.
SETEC University
save form
View form:
Navigation Pane, Double-click
view
Page 72 of 140
form
form
Form View:
SETEC University
2.
Ribbon,
:
-
tab: Home
icons
Views,
icon: View
Status bar
Form View:
user
Page 73 of 140
Layout View:
SETEC University
form
(formatting)
Design View:
form
(formatting)
Layout View
4.3.
1.
Form
Navigation Pane,
Page 74 of 140
Split Form tool

table
query
Form
SETEC University
2.
Ribbon,
3. Access
tab: Create
form
Forms,
Layout View
icon: Split Form
Form View
Datasheet View
Page 75 of 140
4.4.
Form
Multiple Items tool:
1.
Navigation Pane,
2.
Ribbon,
3. Access
Page 76 of 140
SETEC University
table
tab: Create
form
query
Form,
Layout View
Form
icon: Multiple Items
SETEC University
4.5.
Form
1.
Ribbon,
Wizard
tab: Create
Form,
More Forms
Form Wizard
2.
Wizard
3.
4.
T
List Av il
l s
u ri s ,
l Fi l s,
t
fi l s
query
form
Next
Page 77 of 140
5.
layout
form
SETEC University
olumn r, T
ul r, D t sh
t,
Next
6.
style
form
Access 2003, Access 2007, Apex, ...
Next
Page 78 of 140
SETEC University
7.
form
information.
4.6.
form
1.
Ribbon,
title bar
Op n th form to vi w or nt r
Finish
Blank Form tool:

Create
2.
Forms,
icon: Blank Form
Layout View
Field List pane
Page 79 of 140
3.
SETEC University
Field List pane,
(+)
table
fields
table
4. Double-click
field
form
fields
key: Ctrl +
fields
5.
tools
Control
tab: Format
Logo,
form
Page 80 of 140
SETEC University
6.
control
-
4.7.
1.
Design view
Ribbon,
2. Right-click
Right-click
tab: Design
control
form
form:
form
tools
Design View
Controls
form:
Design View
control
control
Layout
Remove
3.
Mouse pointer
Controls
Page 81 of 140
4.
SETEC University
Control
Mouse pointer
Controls
4.8.
form :
Cursor
Tab:
Shift + Tab:
Ctrl + Home:
Ctrl + End:
Page 82 of 140
field
Cursor
field
field
Cursor
Cursor
Cursor
record
record
Form
Form
SETEC University
4.9.
Main form
Main form
Subform
Subform
tables
One-to-Many Main form

table
table
1.
Columnar Form
Subform
Tabular
Datasheet Form
form
Subform
Many
Main form
Form
One
Subform
Ribbon,
Form Wizard
tab: Create
Forms,
icon: More Forms Form
Wizard
2.
3.
window
Form Wizard
Tables/Queries,
4. Double-click
5.
table/query
fields
Wizard
table/query
Main form
Main form
Tables/Queries,
Subform
6. Double-click
fields
Subform
Page 83 of 140
7.
SETEC University
Next
8.
Form
with su form s
9.
Page 84 of 140
Next
SETEC University
10.
11.
12.
layout
subform
: Tabular
Datasheet
Next
style
Next
Page 85 of 140
13.
Main form
SETEC University
Subform
Op n th form to vi w
or nt r inform tion
14.
Finish
Subform
1.
Page 86 of 140
Main form
form
Columnar
SETEC University
2.
Subform
Tabular Form
3. View main form
4.
Ribbon,
Datasheet Form
Design View
tab: Design
Controls,
icon: Use Control
Wizards
5.
Navigation Pane,
Subform
Detail
Main
form design
Page 87 of 140
6. Access
SETEC University
Subform
Main form
Relationship
Database
***
Access
1.
Subform
Main form
Navigation Pane, Right-click
2.
form design,
3.
Ribbon,
Tools,
4.
Source Object:
Page 88 of 140
Design
Subform
tab: Design
Form Design Tools
icon: Property Sheet
Property Sheet,
-
Main form
tab: Data
Properties
form
Subform
SETEC University
Linked Master Field:
Field (Primary key)
Main form
Subform
-
Linked Child Field:
Field (Foreign key)
Subform
Main form
5. View form
Form View
Lab: Create Main form and Subform

1.
Main form
2.
Subform
3.
Subform
table: Customers
table: Orders
Main form
4.10. Visual Basic for Application(VBA):

V A
Microsoft Visual Basic
code
Windows
Application
Microsoft
a. What is Object?
Object
MS-Access Form, Object
Control
Page 89 of 140
Text Box :
SETEC University
Control
keyboard
-
Label :
Control
Control
Command Button :
Control
button
event
-
ox
Control
check
uncheck
-
Option Button :
Control
a.1. What is Property?

Property
Object
Access rop rti s

.Left
Control
ontrols
Form
MS-
form
form
.Top :
form
.Height:
Control
.Width:
Control
a.2. What is Method?

Method
object
ObjectName.MethodName
E.g. :
txtFirstName.SetFocus
Me!txtLastName.Undo
rs.MoveNext
rs.MoveFirst
a.3. What is Event?
Event
(Procedure)
user
program code
E.g.:
Private Sub btnOK_Click()
Statements
End Sub
Page 90 of 140
SETEC University
Private Sub Form_Load()

Statements
End Sub
Private Sub txtFirstName_GotFocus()
Statements
End Sub
b.
form
Design view
Ribbon,
c.
Tab: Create
Code
View form
vi w o
Design View
Form Design
form
Form Design Tools,
Tab: Design
View Code
d.
event
Click
control
event
1.
Property windows,
tab: Event
button
: Right-click
Lab:
control
Form
control
uil Ev nt Code Builder
OK
Code
Form
txtFirstName
txtLastName
txtAddress
btnClear
btnOK
2.
Code Editor,
code
Private Sub btnOK_Click()

txtFirstName.Value = "Sabay"
txtLastName.Value = "Sok"
txtAddress.Value = "Bokor mountain"
End Sub
Private Sub btnClear_Click()
txtFirstName.Value = ""
txtLastName.Value = ""
txtAddress.Value = ""
txtFirstName.SetFocus
End Sub
Page 91 of 140
SETEC University
4.11. Introduction to Variables:

Variable
memory
application variable
memory
E.g.1:
Private Sub Detail_Click()
SomeColor = vbRed
Detail.BackColor = SomeColor
End Sub
-
(declare) variable
variable
Dim
Dim VariableName
E.g.:
Dim thisVar
thisVar = 15
MsgBox thisVar
End Sub
-
Option Explicit:
variable
(Error)
E.g.:
Dim thisVar
thisVar = 15
MsgBox thisInt
'<-- Note the misspelled "thisInt"
End Sub
Option Explicit
Code Builder
variable
E.g. :
variable
Option Explicit
.....
End Sub
Page 92 of 140
SETEC University
Option Explicit
1.
menu
2.
Code Builder:
Microsoft Visual Basic,
tab: Editor
R quir V ri
l D
Tools Option
Code Settings,
check
k ox
l r tion
4.12. Data Type:

Data Type
variable
Dim VariableName As DataType

Or:
Dim
VariableName1
As
DataType1,
DataType2
Dim VariableName3 As DataType3
E.g. :
VariableName2
As
Dim StudentName As Byte

Dim CountryName As String
:
Data
Type
(Range)
Description
(0 to 255)
Byte
1-byte binary data
Integer
2-byte integer
( 32,768 to 32,767)
Long
4-byte integer
( 2,147,483,648 to 2,147,483,647)
Single
4-byte floatingpoint number
Double
8-byte floatingpoint number
Currency
8-byte number
with fixed decimal
point
String
Date
( 3.402823E38 to 1.401298E
45 (negative values))
1.401298E 45 to 3.402823E38 (positive values)
( 1.79769313486231E308 to
4.94065645841247E 324 (negative values))
4.94065645841247E 324 to
1.79769313486231E308 (positive values)
( 922,337,203,685,477.5808 to
922,337,203,685,477.5807)
(Zero to approximately two billion
String of
characters
characters)
8-byte date/time
value
(January 1, 100 to
December 31, 9999)
variable
(Prefix)
variable
Page 93 of 140
SETEC University
Data Type
Prefix
Example
Boolean
bln
blnFound
Byte
byt
bytTracks
Date/Time
dtm
dteStartOfShift
Double
dbl
dblDistance
Error
err
errCantOpen
Integer
int
intNbrOfStudents
Long
lng
lngPopulation
Object
obj
objConnection
Single
sng
sngAge
String
str
strCountryName
Currency
cur
curHourlySalary
Variant
var
varFullName
- Functions
CBool():
convert
CStr():
Boolean
convert
CByte():
convert
Lng
convert
Long
String
CSng
convert
Single
Byte
CDbl:
convert
Double
ur
convert
Currency
(Small number)
Int
convert
Integer
D t
Constant:
convert
variable
Date
Const VariableName = Value
E.g. :
Const conPI = 3.14159265359
vbCrLf (Carriage Return-Line Feed Constant) :

text
-
Static
constant
keyword
sub procedure
variable
Static
variable
function
keyword:
memory
function
Page 94 of 140
sub procedure
SETEC University
E.g. :
Sub Calculate()
Static intVar As Integer
intVar = intVar + 1
MsgBox intVar
End Sub
Private Sub btnCalculate_Click()
Call Calculate
End Sub
Lab:
Data Type:
1.
form
2.
form
On
3.
li k
Design View
Property windows,
tab: Event
event
button
code

Dim strName As String,intYearBorn As Integer
Dim intAge As Integer
strName = InputBox("Your name: ")
intYearBorn = InputBox("Year borned: ")
intAge = Format(Now(), "yyyy") - intYearBorn
MsgBox "Hello " & strName & vbCrLf & _
"you are " & intAge & " years old."
End Sub
4.
form
Design View A
Caption: Calculate
Name: btnCalculate
5.
ontrol
omm n
utton
code
Sub Calculate()
Static intVar As Integer
intVar = intVar + 1
MsgBox intVar
End Sub
-
event: On Click
button: Calculate
code:

Call Calculate
End Sub
6. Save form
frmSt ti V ri
l
Page 95 of 140
***
SETEC University
(See help: MsgBox Function)
MsgBox function:
message
dialog box
constant
button
click
user
click
button
user
MsgBox(prompt[, buttons Or icon] [, title])

title
prompt
icon
buttons
-
prompt:
string
expression
message
dialog
box
-
button:
buttons
Constant
prompt
Value
Description
vbOKOnly
Display OK button only.
vbOKCancel
Display OK and Cancel buttons.
vbAbortRetryIgnore
Display Abort, Retry, and Ignore buttons.
vbYesNoCancel
Display Yes, No, and Cancel buttons.
vbYesNo
Display Yes and No buttons.
vbRetryCancel
Display Retry and Cancel buttons.
vbCritical
16
Display Critical Message icon.
vbQuestion
32
Display Warning Query icon.
vbExclamation
48
Display Warning Message icon.
vbInformation
64
Display Information Message icon.
vbDefaultButton1
First button is default.
vbDefaultButton2
256
Second button is default.
vbDefaultButton3
512
Third button is default.
vbDefaultButton4
768
Fourth button is default.
Constants
VBA
code
Page 96 of 140
constants
SETEC University
If the user click
titl
The function returns
Numeric Value
vbOK
vbCancel
vbAbort
vbRetry
vbIgnore
vbYes
vbNo
string
Title bar
Message Box
E.g. :
MsgBox "Do you really want to delete this record?", _
vbYesNoCancel Or vbQuestion, "Confirmation"
End Sub
buttons
MsgBox
Dim x As Integer
x = MsgBox("Do you really want to delete this record?", _
vbYesNoCancel + vbQuestion, "Confirmation")
code
Yes, No
MsgBox
Cancel
constant vbYes=6
***
button: Yes
x
InputBox Function:
message
button
buttons
user
dialog box
string
text
click
text box
InputBox(prompt[, title] [, default])

Page 97 of 140
prompt
f ult
title:
text
SETEC University
Message Box
text box
user
E.g. :
Dim x As Integer, y As Integer
Dim sum As Integer
x = InputBox("Please enter value of x", "Enter value of x")
y = InputBox("Please enter value of y", "Enter value of y")
sum = x + y
MsgBox "The sum of " & x & " and " & y & " is " & sum,
,"Result"
End Sub
Page 98 of 140
SETEC University
Lab :
Form
1.
Code:
form
Add buttons
click
properties
Name
Caption
Events
btnSum
Sum
On_Click
btnSubtract
Subtract
On_Click
btnMultiply
Multiply
On_Click
btnDivide
Divide
On_Click
buttons
(x
2.
, access
InputBox
user
y)
code
Option Compare Database

Option Explicit
Private Sub btnDivide_Click()
Dim divide As Integer
x = InputBox("Please enter value of x",
y = InputBox("Please enter value of y",
divide = x / y
MsgBox "The division of " & x & " and "
divide, , "Result"
End Sub
Private Sub btnMutiply_Click()
Dim multiply As Integer
x = InputBox("Please enter value of x",
y = InputBox("Please enter value of y",
multiply = x * y
MsgBox "The multiplication of " & x & "
multiply, , "Result"
End Sub
"Enter value of x")

"Enter value of y")
& y & " is " & _
"Enter value of x")

"Enter value of y")
and " & y & " is " &
Page 99 of 140
SETEC University
Private Sub btnSubtract_Click()

Dim subtract As Integer
subtract = x - y
MsgBox "The subtract of " & x & " and " & y & " is " &
subtract, , "Result"
End Sub
Private Sub btnSum_Click()
Dim sum As Integer
sum = x + y
MsgBox "The sum of " & x & " and " & y & " is " & sum, ,
"Result"
End Sub
4.13. Introduction to Procedures:
Procedure
code
program
ro
ur s
Procedure
Function Procedure
Procedure
return
(Call)
4.13.1.
VBA
Sub
procedures
Sub Procedure
Function
return
Sub Procedure:
Sub ProcedureName([Arguments])
Statements
End Sub
E.g. :
Sub Multiply()
Dim result As Integer
x = txtValue1
y = txtValue2
result = x * y
txtResult = result
End Sub
-
(Call) Sub Procedure

Call ProcedureName([Arguments])
ProcedureName [Arguments]
Page 100 of 140
SETEC University
E.g. :
Call Multiply
End Sub
-
Sub Procedure
Arguments
Sub Multiply(x As Integer, y As Integer)

Dim result As Integer
result = x * y
txtResult = result
End Sub
Call Multiply(txtValue1, txtValue2)
End Sub
4.13.2.
Function Procedure:
Function FuntionName([Arguments]) As DataType

Statements
End Function
-
Function Procedure
As
Sub Procedure
return
DataType
return
E.g. :
Function Divide() As Integer
x = txtValue1
y = txtValue2
Divide = x / y
End Function
-
Function Procedure
statements
Procedure
variable
Sub Procedure
Sub
return
text box
E.g. :
txtResult = Divide
End Sub
Page 101 of 140
Lab:
1.
SETEC University
Sub Procedure:
form
2.
Sub Procedure
3.
Sub Procedure
4.
click
button: Calculate
5.
click
button: New
clear
text box
Sub SquareSolution()
Dim dblSide As Double
Dim dblPerimeter, dblArea As Double
dblSide = txtSide
dblPerimeter = dblSide * 4
dblArea = dblSide * dblSide
txtSqPerimeter = dblPerimeter
txtSqArea = dblArea
End Sub
Private Sub RectangleSolution()
Dim dblLength, dblHeight As Double
Dim dblPerimeter, dblArea As Double
dblLength = txtLength
dblHeight = txtHeight
dblPerimeter = (dblLength + dblHeight) * 2
dblArea = dblLength * dblHeight
txtRecPerimeter = dblPerimeter
txtRecArea = dblArea
End Sub
Page 102 of 140
SETEC University
Private Sub btnCalculateRec_Click()

RectangleSolution
End Sub
Private Sub btnCalculateSqare_Click()
Call SquareSolution
End Sub
Private Sub btnSqNew_Click()
txtSide = ""
txtSqPerimeter = ""
txtSqArea = ""
txtSide.SetFocus
End Sub
Private Sub btnRecNew_Click()
txtLength = ""
txtHeight = ""
txtRecPerimeter = ""
txtRecArea = ""
txtLength.SetFocus
End Sub
Homework:
Lab
4.13.3.
Function Procedure:
Function Procedure
Procedure
Arguments:
Sub ProcedureName(Var1 As Datatype, Var2 As Datatype,)

Statements
End Sub
Function FunctionName(Var1 As Datatype, Var2 As Datatype,) _
As Datatype
Statements
End Function
E.g. 1
Function Procedure
Function CubeArea(Side As Double) As Double

CubeArea = Side * Side * 6
End Function
Function CubeVolume(Side As Double) As Double
CubeVolume = Side * Side * Side
End Function
-
Call Function ro
ur
Arguments

txtArea = CubeArea(txtSide)
txtVolume = CubeVolume(txtSide)
End Sub
Parameter
Page 103 of 140
Lab:
1.
SETEC University
Procedures with Arguments:

Sub Procedure
Sub SolveEllipse(SmallRadius As Double, LargeRadius As
Double)
Dim dblCircum As Double
Dim dblArea As Double
dblCircum = (SmallRadius + LargeRadius) * 2
dblArea = SmallRadius * LargeRadius * 3.14159
2R
txtEllipseCircumference = dblCircum
txtEllipseArea = dblArea
End Sub
2.
Function Procedures
Function BoxArea(dblLength As Double, _
dblHeight As Double, _
dblWidth As Double) As Double
Dim Area As Double
Area = 2 * ((dblLength * dblHeight) + _
(dblHeight * dblWidth) + _
(dblLength * dblWidth) _
)
BoxArea = Area
End Function
Function BoxVolume(dblLength As Double, _
dblHeight As Double, _
dblWidth As Double) As Double
Dim Volume As Double
Volume = dblLength * dblHeight * dblHeight
BoxVolume = Volume
End Function
Homework
HW1:
Sub Procedure
HourW g
txtHours
txtHWage
txtResult
btnE&xit
Page 104 of 140
SETEC University
Private Sub txtResult_GotFocus()

Dim dblHours As Double
Dim dblHWage As Double
dblHours = txtHours
dblHWage = txtHWage
CalcAndShowSalary dblHours, dblHWage
End Sub
Sub CalcAndShowSalary(Hours As Double, HWage As Double)
Dim dblResult As Double
dblResult = Hours * HWage
txtResult = dblResult
End Sub
Private Sub btnExit_Click()
DoCmd.Close
End Sub
HW2:
Function Procedure
(Marked Price)
discount
(Discount Rate)
Function CalculateNetPrice(DiscountRate As Double) As Currency

Dim OrigPrice As Double
OrigPrice = CCur(txtMarkedPrice)
CalculateNetPrice = OrigPrice - OrigPrice * DiscountRate
End Function
Private Sub cmdCalculate_Click()
Dim dblDiscount Double
dblDiscount = CDbl(txtDiscountRate)
txtNetPrice = CalculateNetPrice(dblDiscount)
End Sub
Page 105 of 140
SETEC University
4.14. Conditional Statements

-
Here is a summary table of the logical operators we have studied:

Operator
Meaning
Example
Opposite
Equality to
a=b
Not
Not
Not equal to
12 <> 7
<
Less than
25 < 84
>=
<=
Less than or equal to
Cab <= Tab
>
>
Greater than
248 > 55
<=
>=
Greater than or equal to
Val1 >= Val2
<
The IfThen Statement

If Condition Then Statement
:
If Condition Then
Statement1
Statement2
End If
The IfThenElse Statement

If Condition Then
Statement1
Else
Statement2
End If
The IfThenElseIf Statement

If Condition1 Then
Statement1
Else If Condition2 Then
Statement2
Else If Condition3 Then
Statement3
Else
Statement4
End If
Page 106 of 140
SETEC University
Lab:
Conditional Statements:
1.
Password Form
frmLogin
Textboxs:
-
txtUserName
txtPassword, Inputmask: Password
Command buttons:
2.
btnLogin, Caption: L&ogin
btnClose, Caption: &Close
code
event On_Click
button: Login
Private Sub btnLogin_Click()

If txtUserName = "Sabay" And txtPassword = "1234" Then
MsgBox "Welcome to my application"
DoCmd.OpenForm "frmHourWage"
Else
txtPassword = ""
txtUserName = ""
txtUserName.SetFocus
End If
End Sub
3.
code
event On_Click
button: Login
Private Sub btnClose_Click()

DoCmd.Close
End Sub
4.15. Counting and Looping Structures:
Looping Structures
(Statements)
-
computer
Th Do Whil Loop
Do While Condition
Statement(s)
Loop
Page 107 of 140
SETEC University
E.g.: Private Sub cmdCounter_Click()

Dim Number As Integer
Do While Number < 46
MsgBox CStr(Number)
Number = Number + 4
Loop
MsgBox "Counting Stopped at " & CStr(Number)
End Sub
-
Th DoLoop Whil
Do
Statement(s)
Loop While Condition
E.g.: Private Sub cmdCounter_Click()

Dim Answer As String
Do
Answer = CStr(InputBox("Are we there yet(1=Yes/0=No)?",
"Counter", "1"))
Loop While Answer <> "1"
MsgBox "Wonderful, we have arrived"
End Sub
-
Th Do UntilLoop
Do Until Condition
Statement(s)
Loop
E.g.:
Private Sub cmdCounter_Click()
Dim Answer As String
Do Until (Answer = "1")
Answer = InputBox("Are we there yet (1=Yes/0=No)?", _
"Counter", "1")
Loop
MsgBox "Wonderful, we have arrived"
End Sub
-
Th DoLoop Until
Do
Statement(s)
Loop Until Condition
Th For ext:
For Counter = Start To End Step Increment
Statement(s)
Next Counter
Note: To stop an endless loop, press ESC or CTRL+BREAK.

Page 108 of 140
SETEC University
4.16. Data Access Objects(DAO)

1. What is DAO?
DAO
Programming interface
database
Microsoft
Microsoft Visual Basic
Microsoft Access database
2. Recordset
object
query
DAO
records
database
3.
table
Database Object
Dim DatabaseName AS DAO.Database

E.g. :
Dim db AS DAO.Database
4.
Recordset Object :
Dim RecordsetName AS DAO.Recordset
E.g. :
Dim rs AS DAO.Recordset
5.
Database Object :
Set db = CurrentDb() :
Database Object
Database
Set db = DAO.OpenData
Database
th\Fil
m .m
Database Object
E.g. :
Set db = DAO.OpenDatab s D \My Databases\StudentDB.acc
6.
Recordset Object
S t rs =
.Op nR
or s t T
l |qu ry, R
or Typ
*RecordType:
-
dbOpenDynaset: Open in Dynaset
dbOpenTable: Open in table (have index)
dbOpenSnapShot: Open in snapshot (read only)
Page 109 of 140
Lab1:
DAO
SETEC University
Form :
Form
txtSubjectID
txtSubjectName
txtDescription
btnLast
btnNext
btnPrevious
Database
Recordset
btnFirst
Option Explicit
Dim db As DAO.Database
Dim rs As DAO.Recordset
Sub showDT()
txtSubjectID.Value = rs.Fields("SubjectID")
txtSubjectName.Value = rs.Fields("SubjectName")
txtDescription.Value = rs.Fields("Description")
End Sub
-
Database
Recordset
Form_Load() :

Dim strSQL As String
strSQL = "Select * from tblSubjects"
Set db = CurrentDb
Set rs = db.OpenRecordset(strSQL)
Call showDT
End Sub
-
code
btnFirst (event: On_Click)
record :
Private Sub btnFirst_Click()

rs.MoveFirst
Call showDT
End Sub
-
code
btnLast (event: On_Click)
record
Private Sub btnLast_Click()

rs.MoveLast
Call showDT
End Sub
Page 110 of 140
SETEC University
code
btnNext (event: On_Click)
record
Private Sub btnNext_Click()

rs.MoveNext
If Not rs.EOF Then
Call showDT
Else
MsgBox "No more record"
rs.MovePrevious
End If
End Sub
-
code
btnPrevious (event: On_Click)
record
Private Sub btnPrevious_Click()

rs.MovePrevious
If Not rs.BOF Then
Call showDT
Else
MsgBox "First record reached"
rs.MoveNext
End If
End Sub
Lab 2:
records :
btnSearch
btnClear
code
btnSearch (event: On_Click)
records:
Private Sub btnSearch_Click()

Dim strCriteria As String
strCriteria = "Select * from tblSubjects Where _
SubjectName='" _
& InputBox("Input SubjectName:") & "'"
Set db = CurrentDb
Set rs = db.OpenRecordset(strCriteria)
If rs.EOF Then
MsgBox "No record found!", vbInformation
Else
Call showDT
End If
End Sub
Page 111 of 140
Lab 3:
Add record
SETEC University
btnAdd
code
btnAdd (event: On_Click)
Add records:
Private Sub btnAdd_Click()

Dim intSubjectID As Integer
Dim strSubjectName As String
Dim strDescription As String
intSubjectID = InputBox("Input Subject ID:")
strSubjectName = InputBox("Input Subject Name:")
strDescription = InputBox("Input Description:")
With rs
.AddNew
!SubjectID = intSubjectID
!SubjectName = strSubjectName
!Description = strDescription
.Update
.Close
End With
End Sub
Lap 4:
record :
btnDelete
code
btnDelete (event: On_Click)
Delete records:
Private Sub btnDelete_Click()

If MsgBox("Are you sure you want to delete this record?",
vbYesNo, "Delete record") = vbYes Then
rs.Delete
Call btnPrevious_Click
Else
Exit Sub
End If
End Sub
Page 112 of 140
SETEC University
Lab 5:
Update record:
btnUpdate
code
btnAdd (event: On_Click)
Add records:
Private Sub btnUpdate_Click()

With rs
.Edit
!SubjectID = txtSubjectID
!SubjectName = txtSubjectName
!Description = txtDescription
.Update
End With
End Sub
*****End of Chapter 4*****
Page 113 of 140
SETEC University
Chapter 5
Creating and Using Report
Report?
Report
Object
MS-Access
query
5.1.
table
R port
1.
Report tool:
Navigation Pane,
Table
Query
Report
2.
Ribbon,
tab: Create
Reports,
icon: Report
Report
3.
5.2.
1.
Save
Layout View
Save report
View Report
view
Page 114 of 140
Report
Report
Report View
Chapter 5: Creating and Using Report
SETEC University
2.
Ribbon,
:
-
tab: Home
icons
icon: View
Status bar
Report View:
Report
Views,
Report
Print
Clipboard
Page 115 of 140
Print Preview:
Layout View:
SETEC University
Report
Print
Report
(design)
Design View:
Report
Layout View
Page 116 of 140
(formatting)
SETEC University
5.3.
1.
R port
Report Wizard
Ribbon,
tab: Create
Report,
icon: Report Wizard

Wizard
2.
3.
l s
List Av il
u ri s ,
l Fi l s,
fields
T
4.
query
fields
Report
fields
l s
u ri s
Report
table
query
table/query
Next
Page 117 of 140
5.
field
6.
SETEC University
grouping levels
fields
Next
(Sort)
Detail records
Next
Page 118 of 140
SETEC University
7.
Layout
-
Stepped:
Block:
Orientation
Report
Page 119 of 140
8.
9.
SETEC University
Outline:
Next
Style
Page 120 of 140
Next
SETEC University
10.
Report
11.
r vi w th r port
Finish
5.4.
Label
1.
Label Wizard
table
query
Label
2.
Ribbon,
tab: Create
Reports,
icon: Label
3.
Label Wizard
:
Page 121 of 140
4.
Label
5.
6.
Page 122 of 140
SETEC University
Text
fields
Label
Next
Next
mailing label
Next
SETEC University
7.
field
8.
Report
9.
(Sort)
th l
Next
ls s th y will look print
Finish
Page 123 of 140
5.5.
R port
1.
SETEC University
Blank Report tool:
Ribbon,
tab: Create
Report,
icon: Blank Report
2.
Field List pane,

fields
(+)
Table
table
3. Double-click
field
Report
fields
key: Ctrl +
fields
4.
tools
Control
Logo,
tab: Format
Report
Page 124 of 140
SETEC University
5.6.
Report Sections:
Report
Report
:
Header:
Report
Logo,
Page Header
Report
Group
Header
Records
Records
Detail
Group
Row
Record Source
Footer:
Records
(Aggregate Functions)
Page Footer
Report Footer:
Report
Report
Page 125 of 140
5.7.
Grouped Report
Record Source:
1.
SETEC University
Report Wizard:
Select Query
tables: Customers
Orders
fields:
2. Save query
qryTotal Freight by Shipped Date
Report Wizard:
1.
Ribbon,
tab: Create
Wizard Report
Page 126 of 140
Report,
icon: Report Wizard

:
SETEC University
2.
Tables/Queries,
Source
3.
query
Record
Report
list Av il
table
l Fi l s,
fields
Report
Next
4.
Next
Page 127 of 140
5.
SETEC University
field
group
field
(Data Type)
Date/Time
i on Grouping Options
Grouping intervals
6.
Page 128 of 140
OK
Next
SETEC University
7.
fields
(Sort)
Detail records
-
i on Summ ry Options
Aggregate function (Sum, Avg, Min

8.
Max)
OK
Next
Page 129 of 140
9.
Layout
10.
Next
11.
Style
Page 130 of 140
SETEC University
Orientation
Report St pp
, lo k, Outlin
Next
SETEC University
12.
13.
Report
r vi w th r port
Finish
Lab: report

Page 131 of 140
SETEC University
Solution:
5.8. Homeworks
1. tblCustomers
2. tblProducts
3. tblOrders
Page 132 of 140
SETEC University
4.
tblOrderDetails
5. relationships tables :
6. frmOrderDetailProductSub tblOrderDetail tblProducts

Sub Total Total :
Page 133 of 140
SETEC University
7. frmOrders tblOrders Subform: frmOrderDetailProductSub

:
frmOrders
frmOrderDetailProducttSub
8. frmCustomerOrder (Mainform) tblCustomers combobox

cboSearch
a. code event: After_Update cboSearch :
Private Sub cboSearch_AfterUpdate()
Dim SQL As String
SQL = "Select * from tblCustomers Where CustomerName='"
_
& cboSearch & "'"
Form_frmCustomerOrder.RecordSource = SQL
End Sub
b. frmOrder
subform frmCustomerOrder
buttons :
Page 134 of 140
SETEC University
frmCustomerOrder
frmOrders
btnPreviewReport
btnPrintReport
c. code event: On_Click btnPreviewReport :

Private Sub btnPreviewReport_Click()
DoCmd.OpenReport "rptCustomerOrder", acViewReport, , _
"CustomerID=" & Me.CustomerID
End Sub
d. code event: On_Click btnPrintReport
Private Sub btnPrintReport_Click()
DoCmd.OpenReport "rptCustomerOrder", acViewNormal, , _
"CustomerID=" & Me.CustomerID
End Sub
acViewReport: report Print Preview
acViewNormal: print report
c d report
9. rptOrderDetailProductSub tblOrderDetail tblProducts Sub

Total Total :
Page 135 of 140
SETEC University
10. rptOrders tblOrders Subreport: rptOrderDetailProductSub
rptOrders
rptOrderDetailProducttSub
11. rptCustomerOrder (Mainreport) tblCustomers :
rptOrder
subreport rptCustomerOrder
Page 136 of 140
SETEC University
rptCustomerOrder
rptOrders
12. (Over Group) :
a. rptOrderDetailProductSub Design View textbox Detail

txtNo :
Page 137 of 140
SETEC University
b. property txtNo :
-
Control Source: =1
Running Sum: Over Group
***End of Chapter 5***
Page 138 of 140

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SETEC University

Management Information System

MS-Access 2007 ...................................................................................... 3

1.4. Database ................................................................................ 5

Table Table Templates................................................... 7

Field/Column Table ......................................................................... 7

Field/Column Table Field Templates ............................ 7

2.10. Import Table: ...................................................................................................................... 14

Run query: .............................................................................................................. 39

Select Query Design View:. ............................................................................ 40

Backup Database : ................................................................................................. 50

Delete Query: .......................................................................................................... 51

Update Query: ......................................................................................................... 53

Make-table Query: .................................................................................................. 57

Parameter Query: .................................................................................................... 60

3.10. Crosstab Query: ...................................................................................................... 62

Management Information System

Form Split Form tool ............................................................................ 74

Form Multiple Items tool: ..................................................................... 76

Form Wizard ......................................................................................... 77

form Blank Form tool: .......................................................................... 79

control form: ............................................................................................... 81

4.9. Main form Subform ......................................................................................... 83

View Report.......................................................................................................... 114

Report Report Wizard ......................................................................... 117

Label Label Wizard ............................................................................ 121

Report Blank Report tool: ................................................................... 124

Report Sections: ........................................................................................................ 125

Grouped Report Report Wizard: ..................................................... 126

Management Information System

Start (All) Program Microsoft Office Microsoft Office

Directory : C:\Program Files\Microsoft Office\Office12

Chapter 1: Introduction to MS-Access 2007

Management Information System

Quick Access Toolbar

Quick Access Toolbar:

Chapter 1: Introduction to MS-Access 2007

Management Information System

The Work Area:

(New Blank Database)

(Featured Online Templates):

Microsoft Access 2007 Database(*.accdb)

Chapter 1: Introduction to MS-Access 2007

Management Information System

Tables, Queries, Forms, Reports

Chapter 1: Introduction to MS-Access 2007

Management Information System

Office Button Open

(Open recent document):

***End of Chaptert 1***

Chapter 1: Introduction to MS-Access 2007

Management Information System

Tabbed document, double-click

Management Information System

Tabbed document, double-click

Icon: Table Templates

Fields & Column,

Chapter 2: Creating and Using Table

Management Information System

Fields & Column,

Icon: New Field

Fields & Column,

Icon: Add Existing Field

End of Chaptert 1