Category

Role

Who

What

When

Social Media

Photographers
*Evie and Rob to bring cameras

Chloe, Katie

Provide Photographic Coverage of the Day.

24th of
October

Facebook, Snapchat, Instagram

Amy, SarahJane, Katie,

Chloe, Anita,
Evie

Provide Social-Media Coverage of the Day.

Big YAF letters

*Robbie to organise Art Room
*Robbie to arrange paint
*Evie to organise Cardboard

Georgia ,Mia

To create big Y-A-F letters that can be worn

on the day and signed by the community.

20th of
October (5
weeks)

Whiteboard

Kyarni,
Olivia,

To organise wearable/holdable white board

signs

Before next
meeting

Megaphones

Bonnie,
Robbie

To arrange Megaphones

A message from the committee

write up

Kuichiang

To get a brief of Robbie and complete a

write for the magazine.

Before the
16th of
October (4
weeks)

YAF 2015 Write up

Tiana

To complete a write up about the events on

going throughout 2015 (brief from someone
on the board)

Before the
16th of
October (4
weeks)

Interview 23 Artists

Jasper,
Lauren, Jess,
Willow, Amy,
Thomas

Interview a number of artists from both the

performing artists list and visual artists list

Before the
16th of
October (4
weeks)

Promotions

Magazine

24th of
October

Before next
meeting

*You will only be given 2-3 weeks on this

task, ensure youre capable of doing all of
this in this time.
Open Art
Space.

Music & Comments books

Natalia

Arrange speakers and instrumental music

for the OPEN ART SPACE, as well as a
comments book.

16th of
October (4
weeks)

Selecting of Artworks

Claudia, Lea,
Kayla, Tess,
Amy

Meet up in first week of Holidays to select

artwork.

26th of
September
(2 weeks)

Claudia, Lea,
Kayla, Tess,
Amy

Curate the Art space

21st - 23rd of
October

Curating of Artworks

Performance
Area

Community
Wall Project

Peoples
Choice Award

Co-Manager:
From the committee
Communication
Organisation

Thomas

Communication point between performers,

schedule man and stage manager

Meet with
Kaiti before
8th of
October.
(3 Weeks)

Equipment (providing of
equipment)

Nieve,
Thomas,
Tiana

Might be able to help provide any

equipment needed on the day of the
festival for performers.

10th of
October

Decorations and Timetable display

Tess Mckay

Arranging the schedule of performers to be

on display nearby performance area.

22-24
October

Funding & Application

Neane,
Robbie

Submitting an application for support with

this project

1st of
October

Organisation & plan of community

wall

Neane, Ryley

Plan of what concept and idea we are

taking on for the Art Project

15th of
September

Artwork preparation
*Speak with hope
*Speak with mick

Robbie

Arrange the costing side of things and

speak with people required for the project
to happen.

18th of
September

Preparation of Artist Wall

Jess
Claudia
Willow

Organise a picture of each Visual Artists

and brief information about them on a wall.

10th of
October
(3 Weeks)

Implement the system where people can

put stickers on artists profiles.

22-23rd of
October

Certificates

Lisa

Lisa to update last years template and

print off Certificates

8th of
October
(3 Weeks)

Awards

Lisa
Lea

People's choice award needs to be

organised alongside an award for the Peter
Walshs pick and Michael Adamson

8th of
October
(3 Weeks)

Yaf-Presents**
Public
Address

22nd - 23rd
of October

Nieve,
Nyamouch.

Arrange the Peoples choice

award system
General

Once the Open Art Space building is

confirmed decorations inside and outside of
the building need to be organised and put
up.

Decorations: indoor & Outdoor

Preparation of Public Address

Robbie and
Hayden
FOR NEXT
MEETING

Look into getting sponsorship in providing

YAF-presents for artists.

FOR NEXT MEETING

FOR NEXT
MEETING