YAF Committee Meeting

10th of September @ 3.30 pm, Youth Inc

Our first meeting commenced at approx 3.45pm on Thursday at Youth Inc.
Robbie discussed the progress of applications being opened for some time now and is starting to grow concerns around how many art
applications are coming in. Robbie encouraged the committee members to focus next week on recruiting as many young talented
people as they can.
Thomas Smith and Bonnie Kelly have put their hand up to speak at the school assemblies where they can in the coming week (14p18th) Neane Carter is going to the Swan Hill Specialist School the coming Monday.
Art works:
Tess, Claudia and Kayla made an attempt to see how many art applications Sarah Munro had got in and she could not provide us with
a number. Robbie had a chat with Ms Stewart and there are growing number of entries coming in on her behalf. Robinvale will have a
few entries, 2-3. Kerang should have a number of 5-10 entries across Performing Arts and Visual Arts.
Performing Arts:
Tullie Roberts and Thomas Smith made an effort to see how any artworks were piling in from Nikki Arnott and it appears only one
application has come in. Laura Gilbee was hoping to have 3 recruits on her behalf. Kaiti Walters could have up to 6, Robbie already has
5 applications, Barham dance school may have 1 or 2. Kaitlin Massara and Emma Hoare were going to ask a few people at their dance
school hopefully recruiting 1 or 2 from their end.
We continued into breaking up each area of interest into categories and outlined a role involved within the category and who would be
interested in completing that role. Once we established this each of us broke up into groups and discussed what had to be organised.
Robbie has set deadline on these roles too. Please insure that you speak up if you have a problem with this deadline. (see bottom of
the document)
It was also discussed that Demi Charnock would be doing some body painting practice on her friends to bring to the day of the festival
as a promotional element. Demi might need some people to act as a canvas for her on the day. Please get in touch with her if you want
to be apart of this.
Our next Meeting will be Thursday the 8th of October in Youth Inc once again at 3.45pm, we will not be working around the committee
members who have other commitments, we are giving you enough time to make arrangements to be there. At this rate, we will have
less than 20 days until the festival at our next meeting.
Please keep in contact with us if you have questions about your role. If you access the YAF-Committee Blog there are contact details
provided for us (Lisa, Hayden, Jack and Robbie)
Present:
Tess Mckay
Kayla Burton
Willow Coburn
Tiana Sixsmith
Jasper Fruend
Bonnie Kelly
Thomas Smith
Sarah-Jane Carmichael
Amy Teasdale
Mia Balice
Kyarni Pepper
Olivia Carrison
Demi Charnock
Emma Hoare
Lea Boschen
Evie Jennings
Nieve Price
Nyamouch D
Kuichiang D
Lauren Barone
Chloe Barone
Apologises:

Claudia OHalloran-Farrow
Tullie Roberts
Claudia Caccaviello
Hayley Alexander
Jess Delmenico
Kaylee Everett
Hayley Wilson
Neane Carter
Rhyley Johnston
Natalia King
Ebonnie Simmons
Claudia Gleeson
Victoria Dipalma
NIkita Hanns
Jaimee Kiel
Ruby Lay
Ash Polinelli
Georgie Parkes
Laura Gilbee
Bianca Denham
Katie Foot
Anita Mcdonald
Kaitlin Massara
Maddie Makeham
Elizabeth Kopec Tilley
*If you were absent you have been highlighted in blue because you already have a role despite your absence.
* If you were absent you have been highlighted in orange because you have been excused until the day of the festival as helping
hands.
* Kerang committee members have been highlighted in purple because you will need to choose what area you want to involved yourself
in and exactly what role.

Category

Role

Who

What

When

Social Media

Photographers
*Evie and Rob to bring cameras

Chloe, Katie

Provide Photographic Coverage of the Day.

24th of
October

Facebook, Snapchat, Instagram

Amy, SarahJane, Katie,

Chloe, Anita,
Evie

Provide Social-Media Coverage of the Day.

Big YAF letters

*Robbie to organise Art Room
*Robbie to arrange paint
*Evie to organise Cardboard

Georgia ,Mia

To create big Y-A-F letters that can be worn

on the day and signed by the community.

20th of
October (5
weeks)

Whiteboard

Kyarni,
Olivia,

To organise wearable/holdable white board

signs

Before next
meeting

Megaphones

Bonnie,
Robbie

To arrange Megaphones

Kuichiang

To get a brief of Robbie and complete a

write for the magazine.

Promotions

Magazine

A message from the committee

write up

24th of
October

Before next
meeting
Before the
16th of
October (4
weeks)

YAF 2015 Write up

Tiana

To complete a write up about the events on

going throughout 2015 (brief from someone
on the board)

Before the
16th of
October (4
weeks)

Interview 23 Artists

Jasper,
Lauren, Jess,
Willow, Amy,
Thomas

Interview a number of artists from both the

performing artists list and visual artists list

Before the
16th of
October (4
weeks)

*You will only be given 2-3 weeks on this

task, ensure youre capable of doing all of
this in this time.
Open Art
Space.

Music & Comments books

Natalia

Arrange speakers and instrumental music

for the OPEN ART SPACE, as well as a
comments book.

16th of
October (4
weeks)

Selecting of Artworks

Claudia, Lea,
Kayla, Tess,
Amy

Meet up in first week of Holidays to select

artwork.

26th of
September
(2 weeks)

Claudia, Lea,
Kayla, Tess,
Amy

Curate the Art space

21st - 23rd of
October

Curating of Artworks

Performance
Area

Community
Wall Project

Peoples
Choice Award

Once the Open Art Space building is

confirmed decorations inside and outside of
the building need to be organised and put
up.

22nd - 23rd
of October

Decorations: indoor & Outdoor

Nieve,
Nyamouch.

Co-Manager:
From the committee
Communication
Organisation

Thomas

Communication point between performers,

schedule man and stage manager

Meet with
Kaiti before
8th of
October.
(3 Weeks)

Equipment (providing of
equipment)

Nieve,
Thomas,
Tiana

Might be able to help provide any

equipment needed on the day of the
festival for performers.

10th of
October

Decorations and Timetable display

Tess Mckay

Arranging the schedule of performers to be

on display nearby performance area.

22-24
October

Funding & Application

Neane,
Robbie

Submitting an application for support with

this project

1st of
October

Organisation & plan of community

wall

Neane, Ryley

Plan of what concept and idea we are

taking on for the Art Project

15th of
September

Artwork preparation
*Speak with hope
*Speak with mick

Robbie

Arrange the costing side of things and

speak with people required for the project
to happen.

18th of
September

Preparation of Artist Wall

Jess
Claudia
Willow

Organise a picture of each Visual Artists

and brief information about them on a wall.

10th of
October
(3 Weeks)

Arrange the Peoples choice

award system
General

22-23rd of
October

Certificates

Lisa

Lisa to update last years template and

print off Certificates

8th of
October
(3 Weeks)

Awards

Lisa
Lea

People's choice award needs to be

organised alongside an award for the Peter
Walshs pick and Michael Adamson

8th of
October
(3 Weeks)

Yaf-Presents**
Public
Address

Implement the system where people can

put stickers on artists profiles.

Preparation of Public Address

Robbie and
Hayden
FOR NEXT
MEETING

Look into getting sponsorship in providing

YAF-presents for artists.

FOR NEXT MEETING

FOR NEXT
MEETING