October 28, 2014

Dear Ms. Hess & Ms. Imes,

This letter is to express our gratitude for choosing Hershey Destination Services as
the primary provider for your Hershey, Pennsylvania experience! We are very
excited to be hosting the North American Presidents Organization in the lovely
Hotel
Hershey
for the bi-annual meeting.
In the pages that follow, you will find both information on
The Hotel Hershey
and
what it has to offer, as well as a complete itinerary for your stay. The details of the
events, transportation, themed menus, centerpieces, and amenities will be explicitly
explained.
Throughout your stay, all Hershey staff members will be at your assistance any way
that we may serve you. Our well-trained, diversified staff will be sure to exceed the
expectations for your events and all members of the North American Presidents
Organization.
This proposal consists of a complete informational summary of our planning for
event, all items per your request and have been discussed previously with you. We
hope that the information we have presented surpasses all that your organization
desires for the entirety of your stay at Hershey. If you have any questions, please
feel free to contact us at any time so we may further assist you.
Sincerely,
Holly Aadahl
hollyaadahl@gmail.com
Jenna Frantz
jennacfrantz@gmail.com
Kristen Gratton
Kristen.L.Gratton@gmail.com
Bill Groben
grobenwm@dukes.jmu.edu
Katie Hoer
hoerkj@jmu.edu
Katie Hyland
kthyland18@gmail.com
Event Coordinators
Hershey Destination Services
325 University Drive
Hershey, PA 17033

1-866-PA MEETS (726-3387)

General Information

About
The Hotel Hershey

Accommodations

Site Map

Schedule & Itinerary

Site Information & Descriptions

7-15

Transportation

16-17

Amenities & Nightly Room Drops

18-19

Centerpieces

20-21

Meeting Location:
The Hotel Hershey

Meeting Focus:
This is a bi-annual gathering for a dues based fraternal organization for
presidents of companies across North America in which they network and gather knowledge to
stay successful within their roles
Number of Attendees:
40 people (32 males/8 females)
Number of Spouses/Partners:
30 spouses (10 male/20 females)
Ages:
40-65
Location:
From across North America, primarily USA
Physical Activity Level:
Moderate
Speaker Needs:
CEO local to the Hershey/Harrisburg/Lancaster Area
Spouse/Partner activity:
High end, out of the box idea
Other Notes:
Unique experiences with a Corporate Social Responsibility component

The Hotel Hershey

sits overlooking historic Hershey, Pennsylvania as one of

the
The Official Resorts of Hersheypark
. With 276 beautiful guest rooms and
25,000 square feet of meeting space, this hotel won the Forbes Four-Star Award
and AAA Four-Diamond Award.
Built in 1931 by Milton S. Hershey, this hotel employed around 800 local
construction workers who were struggling from the Great Depression and lack
of work. It was built with Spanish and Italian influences, mosaics and
balconies, and overlooks the 23-acre
Hershey Gardens
.
What started as a 170-room hotel is now a resort complete with a golf
course, indoor and outdoor swimming pool, fitness center, full service spa, and
more. In 2009, it underwent its $67 million Grand Expansion which
renovated the hotels entrance, added 10 luxury cottages, multi-pool swimming
complex with an infinity-edge pool, a year-round ice-skating rink, a new
recreation area, a 130-seat restaurant (
Harvest
), and seven boutique shops (
The
Shops at Hotel Hershey
).

At
The Hotel Hershey
, youll find full-service amenities in all guest rooms.
These amenities include in-room WiFi, refrigerators, coffee brewers, flat
screen TVs with DirecTV, DVD players, Egyptian cotton linens, bathrobes, bath
amenities from the spa, and more. Additionally,
The Hotel Hershey
offers valet
parking, shuttle service, babysitting, dry-cleaning and laundry, vehicle rental,
airport and train shuttle service, and more.
There are many different room options available for guests. Among these
include: King, Premium King, Queen, and Two Queen. The suites offered are
the Milton Hershey, Catherine Hershey, and Nostalgia. The most luxurious
suite--the Milton Hershey--contains two bedrooms, two and a half bathrooms, a
sunroom, living room, dining area, and outdoor patio.
The unique meeting space consists of 20 meeting rooms. These rooms can
accommodate 10-450 people, perfect for groups and meetings of all sizes.
On site, five magnificent food and beverage establishments can be enjoyed.
Begin your day with some coffee and pastry items at the
Cocoa Beanery
, then
head to
Trevi 5
, the Italian restaurant, or
Harvest
, the American restaurant, for
lunch. Explore
The Circular
, the flagship restaurant featuring The Pastry
Queen Chef Cher Harris, for dinner, and end your night with cocktails from
the
Iberian Lounge
.
Feeling tense or stressed? Experience
The Spa at The Hotel Hershey
for a
Cocoa Massage, Great Pumpkin Facial, Chocolate Bean Body Polish, Caramel
Kiss Pedicure, or Hershey Garden Rose Petal Soak. Open seven days a week
and offering a wide range of services, there is something for everyone to enjoy
and relax with here.


Monday, May 18, 2015
Guests begin to arrive and check-in to
The Hotel Hershey
,
receive Welcome Amenity
6:00pm-9:00pm
Welcome Reception & Dinner at
The Circular
in
The Hotel
Hershey
Tuesday, May 19, 2015
4:00pm

7:30am-8:30am
8:00am-12:00pm

Breakfast (all are welcome to attend)

General Session Meeting featuring guest speaker: Chris
& John Trogner, owners of local
Tregs Brewery
8:30am-12:00pm
Spouse/Partner Activity: Chocolate Spa Treatment &
refreshments at
The Spa at The Hotel Hershey
12:00pm-1:00pm
Lunch at
The Hotel Hershey
1:30pm-4:30pm
Team Building Activity for Meeting Attendees: Honey
Bee Harvesting at
The Hershey Lodge
1:30pm-4:30pm
Spouse/ Partner Activity: Chocolate Mixology Class at
The Hotel Hershey

6:30pm-9:30pm
Reception & Dinner at
The Hershey Story Museum
Lobby
Wednesday, May 20, 2015
7:30am-8:30am
8:00am-10:00am
10:30am-12:00pm
12:00pm-3:30pm

Breakfast (all are welcome to attend)

Wrap-Up Meeting
Hershey Theatre

Spotlight Tour

Tregs Brewery
: Lunch, followed by a tour with
tastings
6:30pm-9:30pm
Closing Event & Awards at
American Automotive Club
of America Museum
Thursday, May 21, 2015
8:30am-9:30am
Breakfast in the Grand Terrace Ballroom at
The Hotel
Hershey
(all are welcome to attend)
10:30am
Guests have checked out and received Safe Travels
amenity

Check In at The Hotel Hershey

North American Presidents Organization
attendees will be welcomed by champagne
when they first arrive at
The Hotel Hershey
lobby and will then be directed to the front
desk to check in. Their welcome packet
expressing the vintage theme for the weeks
activities as well as their event agenda, floor
plans and directions, information on the sites
they will be visiting, and contact information
of NAPO associates will be waiting for them in their room.

Reception
The welcome reception and dinner will
be a vintage cocktail event held in
The
Circular
. This room will be held as a
private party for the evening. Guests will
be offered the option of either a Peach
Bellini or a Rusty Nail as their vintage
drinks for the night. They will be offered
two drinks tickets, but as the night goes
on, they have the option to enjoy other
beverages at the bar at their own
expense.
- Peach Bellini: Prosecco, Lemon Juice, Fresh Peaches
- Rusty Nail: Scotch, Drambuie, Lemon Twist

Dinner
To continue with our vintage theme, for dinner we will
serve Chicken-Squash Fricassee. It is a classic recipe from
Betty's '70s-era recipe card files, this skillet supper makes
delicious use of summer squash,
fresh green beans and a whole
chicken. For our vegetarian
option we will be serving
Lasagna Florentine
. It is
spinach lasagna; a classic vegetarian dish made with a
creamy white sauce, cheese, and vegetables.

Entertainment
The Boilermaker Jazz Band will be performing
during the event this evening. They are an
ecstatically fun band performing authentic hot
jazz, ragtime, and swing. The group has a wide
repertoire that will make an audience swing
dance to a classic jazz standard, get sentimental
over an old-time ballad, boogie to a hot jump
tune, or get down-low with gritty blues. From
concert halls to dances, festivals to family parties,
listeners and dancers agree - with their infectious
beat and enthusiasm, this band can make any
crowd move.

Guest Speakers: Chris and John Trogner

Chris and John Trogner (owners of
Tregs Brewing Company
) have been
working hard to get Central Pennsylvania on the brewing map since 1997. In
1997 these Mechanicsburg natives began handcrafting world-class beers that
combine traditional English brewing techniques with the eclecticism of new
American brewing. The way the Trogner brothers reached this point is as
compelling as where they are headed. The Trogners
would love to share their story with the North
American Presidents Organization. Today, the
brewery produces six year-round, and five seasonal
beers, including: HopBack Amber Ale, Troegenator
Doublebock, DreamWeaver Wheat, Perpetual IPA,
JavaHead Stout, Tregs Pale Ale, Nugget Nectar, Dead
Reckoning Porter, Sunshine Pils, The Mad Elf, and
Flying Mouflan. Tregs currently distributes its
product in Pennsylvania, New Jersey, New York,
Washington D.C., Maryland, Delaware, Ohio, Massachusetts, and Virginia.

Their appearance at the North American Presidents Organization will promote

entrepreneurship as well as leadership and management skills. All attendees
will be able to benefit from these skills and take them back to implement
within their individual organizations.
Spouse/Partner Activity #1
Melt into the ultimate luxury at the decadent
Spa At The Hotel Hershey
, affectionately known
as
The Chocolate Spa.
An elegant haven with the
unmistakable touch of Hershey, The Spa offers a
variety of traditional massages, hydrotherapy,
facials, and more all wrapped in a warm,
luxurious tradition inspired by Milton S.
Hershey and his wife, Catherine. It's the
perfect retreat to pamper yourself or
reconnect with friends. The Spouse/Partner
morning at
The Spa At The Hotel Hershey
will
provide a relaxing morning and also include
delectable refreshments.
Team Building Activity
Buzz on over in the afternoon to meet the bees of Hershey. Within the
beekeeping community, there are roughly 12,000-15,000 Italian honeybees, all
of which live in three hives at a remote location on the property. Similar to
several other Hershey sustainable projects, this
initiative was introduced by the Executive Head
Chef with three goals in mind:
Add to decreasing honeybee population
Help pollinate local plants
Harvest honey
Each year two to three frames of honey (roughly
6-8 pounds per frame) are harvested. The honey
that is harvested is used in specialty meals
throughout the entire property. However, the
main purpose of the initiative is a response to
severe declines in the Italian honeybee
population. Hershey is working to save the Italian honeybee population and
harvest honey locally, on their property.

Spouse/Partner Activity #2
At the Chocolate Martini Mixology Lab, attendees will
learn how to create the
Hershey Lodge
Chocolate
Martini, Chocolate Crme Brulee Martini, White
Chocolate Martini, Mocha Martini, and much more! The
Chocolate Martini Mixology Lab will be a wonderful
environment for the spouses and partners to relax and
enjoy their afternoon!
Reception
For Tuesday nights reception, guests will enjoy
themselves in a Columbian Exposition-inspired
Grand Lobby at
The Hershey Story Museum
.
The
Hershey Story Museum
is a warm and
welcoming attraction that immerses its visitors
in a tale spanning more than 150 years of the
exciting life events of Milton Hershey.
Guests will be delighted by the specialty
themed hors doeuvres menu which
includes Soft-Whipped Yoak, Deviled Eggs,
Wild Salmon and Cucumber, Goat Cheese &
Fig Crostini, and Bacon Wrapped Shrimp;
exquisite and refined classic American dishes,
influenced by French cuisine.
Entertainment
Throughout the evening, guests will be entertained by the
talented Frank Sinatra singer, Sean Reilly. Sean Reilly is
the 2009 Hoboken, New Jersey Frank Sinatra Idol Contest
winner. He will be performing with a band to bring his
talents to life and providing the guests with a true,
Sinatra-like experience.

10

Hershey Destination Tour

Following the wrap-up meeting, the group will depart for their day of
spectacular tours and experiences around Hershey, Pennsylvania.
The entire group will begin by taking
The Hotel Hershey
provided
transportation to The
Hershey Theatre
for the Hershey Theatre Spotlight Tour.
This tour will allow the group to experience behind the scenes of The Most
Impressive Theatre in Pennsylvania. The tour will encompass the entirety of
The
Hershey Theatre
from basement to balcony.
The

Hershey Theatre
has
undergone a huge renovation to recreate the ambiance from opening night in
1933. This tour is a fascinating way to learn about the history, community, and
architecture that together created the
Hershey Theatre
.

11

Tregs Brewery Tour

The Elite Coach will then drive the group to the
Tregs Brewery
in Hershey,
where the group will have the opportunity to experience the Brewery that was
created by Chris and John Trogner, owners of
Tregs
Brewery
who are the
guest speakers for Tuesdays main session. Upon arrival at
Tregs Brewery
the
group will begin with lunch on grounds. After lunch at the Brewery the group
will begin a private guided tour around the brewery. The tour will give a
behind-the-scenes look at the working production brewery. The group will see
and experience the entire production process, the smells, and tastes from the
beginning stages of the raw ingredients to packaging the fresh beer. The tour
of
Tregs Brewery
will also include beer samples and a take home souvenir
glass.

Closing Award Ceremony at AACA:

AACA Museum- The Antique Automobile Club of America Museum
is host to
some of Americas most innovative inventions and sleekest designs. This
elegant venue is seeks to celebrate change while honoring achievement, which
is why the
AACA
is the perfect location for the North American Presidents
Organizations Award Banquet!

12

The theme will be 1940s Chic, and attire will be evening formal. Guests will
enter through the main lobby where there will be a red carpet entrance,
complete with paparazzi (photographer), a coat check, and a grand
high-vaulted ceiling. Registration and coat check will happen in the grand
entrance.
Members will then be escorted to the Lower Level Gallery
where there will be round formal dining tables, vintage cars,
a dance floor, and a stage. The restored 1940s Valentine
Diner will be open for beverages, and servers dressed as
1940s cigarette girls will be passing out drinks and hors
doeuvres from 6:30pm-7:20pm. During this time, The Adrian
Duke Project, a jazz band, will be performing.
At approximately 7:20pm guests will be seated among an
atmosphere of rare automobiles, and vintage buses for
dinner and the awards ceremony. The cuisine will be Classic
American, highlighting our southern hospitality, served with
an elegant French influence. Some menu recommendations
are Pan Roasted Tiger Prawns with Smoked Shrimp Stock on
House-made Chorizo Brie Cheese Grits, and Grilled New York
Strip served with Crispy Puffed Potatoes and Sauted
Fiddlehead ferns in Garlic Butter (pictured below).

13

While the awards ceremony will end at 8:15 pm, the band will be prepared to
entertain the night away for the guests. Assistants will be standing by to check
awards at the guests convenience if he/she so chooses. The photographer will
also be standing by for photos of the award recipients.
After the award ceremony is over the tables will be cleared and the music will
resume and the guests can enjoy dancing. The cigarette, pinup girls will
circulate with specialty dessert shooters, champagne, and cigars (to be enjoyed
outside) so that members may properly celebrate their achievements.

14

Breakfast
Breakfast will be held in the Garden Terrace Ballroom at
The Hotel Hershey
.
Guests can socialize and reflect on their time at
The Hotel Hershey
while
enjoying any of our buffet-style breakfast items. All breakfast items will follow
the vintage theme. Each table will have a basket of Country Biscuits served
with Old-Fashioned Strawberry and Grape Jams, along with two pitchers of
Freshly-Squeezed Orange Juice. The breakfast buffet items will include:
Hickory Smoked Bacon
Hershey Chocolate Chip Pancakes
Farm Eggs (cooked as desired: scrambled, poached, sunny side up, over
easy, etc.)
Maple Nut Granola with Yogurt

15

Tuesday:
On Tuesday, for the Team Building Activity and
afternoon Spouse/Partner Activity, the group will be shuttled
by
The Hotel Hershey
transportation system to arrive at
The
Hershey Lodge
s beekeeping area and Chocolate Martini Lab.
Once these activities conclude,
The Hotel Hershey
transportation system will then transport the group back to
The Hershey Hotel
.

For Tuesday nights dinner at

The Hershey Story Museum
, there will be two
chartered trolleys from Hershey Trolley Works, that will take the guests from
The Hotel Hershey
to their exquisite event in
The Hershey Story Museum
lobby. At the conclusion of the evenings event, the same two trolleys will
return the guests to
The Hotel Hershey
.

Wednesday:
The entire group will be taking the transportation provided by
The Hotel Hershey
to the
Hershey Theatre
for the Hershey Theatre Spotlight
Tour. The group will be picked up at
The Hotel Hershey
and dropped off at the
Hershey Theatre
.

Following the
Hershey Theatre Spotlight
Tour
, the group will embark on the next leg
of their afternoon experience in Hershey.
The group will then be transported from
the
Hershey Theatre
to the
Tregs Brewery
by two VIP executive coach buses serviced
by Elite Coach. Elite Coach is a luxury,
full-service, ground transportation
company who specializes in group travel
and is committed to providing groups with
exceptional service. Elite Coach is a charter bus company located in Lancaster,
Pennsylvania who services Hershey frequently.

16


On Wednesday evening, guests will be chauffeured by genuinely antique cars
(rented from One Sweet Ride) at 6:30pm from
The Hotel Hershey
to the
AACA
Museum
where they will enjoy a 1940s chic event. Once the awards
ceremony has come to a close, the antique cars will be waiting to escort
members back to
The Hotel Hershey
.

17

Monday Arrival Amenity

Attendees will also receive a small packet that
contains background information on Hershey.
After attendees check-in, a tray of chocolate
covered strawberries will be in their room
upon arrival. A written note will be placed with
the tray saying, Welcome to
The Hotel Hershey
!
Get your stay started off sweet with these
delectable strawberries dipped in rich Hershey
chocolate!
Monday Night Room Drop
To foreshadow the events and activities that will occur on Tuesday, Monday nights
room drop will consist of Honey Hand Lotion from
The Spa at The Hotel Hershey,
a
gift bag of Hershey Chocolate Bees, and a Chocolate Martini Mix Kit complete with
fun chocolate drink recipes and a drink shaker. The attached note will read We
hope you have enjoyed your first night here in Hershey. Catch some zzzzzzs and
be ready to relax and have some fun tomorrow!

Tuesday Evening Room Drop

Attendees will enjoy a
Tregs Brewery
Koozie and a slate coaster as a memento
of Chris and John Trogners inspirational
leadership presentation, as well as a
foreshadowing of the
Tregs Brewery
tour that will occur on Wednesday
afternoon. The
Tregs Brewery
Koozie
and slate coaster will be presented in a
gift bag with a note saying, The only thing missing is the beer, but do not fear, it
will soon be here!

18

Wednesday Evening Room Drop

On Wednesday Evening each room will receive a Hershey Chocolate Scented
Candle and a Hershey match box. The match box is an old traditional souvenir that
guests would collect from restaurants and hotels that they visited. The vintage
Hotel Hershey
match boxes will tie in the vintage theme of the conference with
vintage Hershey. The matches will provide the spark for the chocolate candle to
remind the North American Presidents Organization that they are the spark and
driving force that runs their companies across North America, just as the spark
from the match is necessary to light the candle.

The Hershey Candle and vintage

Hotel Hershey
match box will be accompanied
with a note that says: Tonight as you rest up, we want to leave you with this
parting gift to remember the sights and smells of Hershey to take with you
wherever you may go!
Thursday Departure Amenity
Check out is at 10:30 AM. Upon departure, guests will receive a vintage tin of
Hershey Kisses with tags that say Safe Travels! and a bottle of Hersheys Cullari
Vineyards and Winery Sweet Kiss wine. The attached note will read Thank you
for choosing to stay with us here at
The Hotel Hershey.
We wish you safe travels
and hope your experiences in Hershey have been as sweet as it was to have you
here!

19

Monday Evening Opening Reception & Dinner

The centerpieces will consist of assorted colored roses in a frosted vintage mason
jar. The mason jar will be wrapped with twine tied in a bow.The frosted vintage
mason jar centerpieces will be placed on octagonal mirrors in the center of the
table.

Tuesday Evening Dinner

This dinner will feature elegant centerpieces created with peach colored roses
inside of glass beaded vases, and votives surrounding the larger vase that are filled
with water and floating glass beads

20

Wednesday Evening Awards Dinner

A rustic, chic mix of vintage toy cars that are filled with Hersheys bars, and
complemented with ranunculus and rose flower arrangements.

Thursday Morning Breakfast

The centerpiece will consist of fresh sunflowers in a white mason jar wrapped in
burlap and white lace ribbon surrounding the vase.

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