AIESEC Global Village 2013: Cultural Groups Contract

Global Village is a bazaar that brings together a number of diverse

student groups, each of which showcases their culture to the
Northwestern community through cuisine, performances, interactive
games and other media on display.
AIESEC Global Village 2013 will be our sixth Global Village event at
Northwestern. It will take place at Parkes Hall from 12 - 3pm on April
20th, 2013. We expect an audience of around 300-500 people.
Expectations
Your Table
o Details
Set up at 11 AM (at least 1 person from your group)
Event Table 12-3 PM (at least 2 people from your
group at all times)
Clean up finishes at 4 PM (at least 1 person from
your group)
o Timeline
Provide names & phone numbers of people at your
table by April 8th
Food
o Details
You are required to provide a cultural food item, 200300 people
Food must be pre-prepared
2 AIESEC will provide:
Paper plates/bowls/cups, trash bags, sternos
for heating, kitchen access for washing up and
refrigeration
2 Timeline
1 Notify us what food item it is, how you are getting it
(ordering, cooking), how much it will cost (estimate)
by April 8th
2 Information / Activities
1 Details
1 You are required to provide information or an activity
to educate people about your country/culture (2-5
minutes long)
E.g. teaching a dance, trying on clothes,
teaching a game, language lessons etc. Make it
creative and entertaining!
2 Timeline

Notify us what activity it is, what materials you will

get for it, any related costs (estimate) by April 8th

Decorations
1 Details
1 Make your booth colorful with posters, flags, clothing,
books etc.
2 Timeline
1 Let us know what you are doing by April 8th
4 Event Program
1 Details
1 We want to create a program; this will require a
group history/blurb of about 100 words for your
group and 2-3 pictures
2 Timeline
1 The blurb & pictures need to be sent to us by April
8th
5 Liability
1 Details
1 We expect you and your members to behave
appropriately and deliver on your commitments
2 If these expectations are not met, we may have to
reconsider reimbursing your group
6 Reimbursements
1 Details
1 Reimbursement will happen through an inter-account
cash transfer of $60 to your SOFO account (receipts
not necessary) during the week of April 22-26.
2 Timeline
1 Provide SOFO account details by April 8th
3

DEADLINES: By April 8th we need the following information from you

(By April 3rd we will send you a form to fill out all this information)
Names and phone numbers of people who will be at your table
from 11-4
What food item, how you are getting it (ordering, cooking), cost
(estimate)
What activity you will have, materials you will get for it, any
related costs (estimate)
What decorations you will be setting up for your table, any
related costs (estimate)
Group history/blurb (around 100 words) and two to three pictures
of the group and/or previous group activities to be included in
the program.
SOFO account details
QUESTIONS? EMAIL: nuglobalvillage2013@gmail.com
THANK YOU!

SIGNATURE: ____________________________________DATE:
_____________________________
SIGNATURE: ____________________________________DATE:
_____________________________

AIESEC Global Village 2013: Cultural Group Information Form

TO BE FILLED OUT AND EMAILED TO nuglobalvillage2013@gmail.com
BY APRIL 8TH
TABLE: At least one person for setup and cleanup, at least two people
during the event
Name

Phone Number

SETUP (11:00 - 12:00) Sam Garcia

9783975725

12:00-1:00 Sam Garcia and Jia He, Wei

9783975725

sSA

1:00-2:00 Chen Ming Cheong and Jeremy Seah

84

8478146769

2:00-3:00 Mansi Gupta and Yu Sun Chin

2132154107

CLEAN UP (3:00 - 4:00) Chen Ming Cheong

8478146769

FOOD ITEM: What food item you are providing, how you are getting it
(ordering, cooking), costs (estimate)

Pastries/bunsfromArgyleBakery.
Weareplanningtohave2savory(meat)flavors:roastedporkandcurrybeef;aswellas2sweet(vegetarian)
flavors:Sweettopandpineapple.Wewillorder10ofeachflavor,andseparatethemintohalves.Costs:about
$40.
Inaddition,wewillprovidemilodrinks(chocalateymaltdrinks),whichareespeciallyfamousinSingapore
andSouthEastAsia.Costs:Around$10

INFORMATION/ACTIVITY: What activity you will have, materials you will

get for it, any related costs (estimate)
WehavemadeinformationalflyersaboutSingapore,suchasthefood,culture,andsomefamousinternational
eventsheldinSingapore.ThesewillprovideabriefoverviewintoSingapore,andtheinformationwasdrawn
fromSingaporesofficialtourismboardwebsite.
Wewillalsobescreeningvideos/slideshowsshowcasingSingapore,aswellassomeoftheattractionsin
Singapore.
ThecostsfortheseitemswillbeabsorbedbyNUSAF.

DECORATIONS: What decorations you will be setting up for your table,

any related costs
Wewillgoforasimplisticlook,andwillhaveaSingaporeflag,aswellasasimplebanner/poster.
Theprintingcostsshouldbearound$2.

GROUP HISTORY/BLURB (around 100-200 words)

NUSAFisasocialclubnotjustforSingaporeansbutalsotheirfriendsfromallovertheworldtoconnectand
interact.Throughoureventsandcollaborationswithotherstudentgroups,wetellpeoplemoreaboutSingapore
aswellaslearnaboutthevariousculturesfromallovertheworld.

FINANCES: your SOFO account number and your groups SOFO account
name

SOFOaccountname:NUSingaporeansandFriends
Accountnumber:2002026