1Q.1) Define MIS? What are the objectives and characteristics of MIS ?

Ans:

The modern digital computer was basically designed to handle scientific calculations.
During the period 1940 to 1960 computers were commercially used for census and
payroll work. This involved large amount of data and its processing. Since then the
commercial application exceeded the scientific applications for which the computer were
mainly intended for.

MIS is an Information system which helps in providing the management of an

organization with information which is used by management for decision making.

Impact Of MIS:
MIS has a major impact on the functions of any organization. The organization derives
benefits from
the systems in the following form:
a) speedy access to information,
b) interpretation of data,
c) quick decisions,
d) speedy actions,
e) increased productivity and thereby increase in the profit
f) reduced transaction cost

MIS characteristics
• In any organization managers will have varieties of tasks to manage. MIS is
mainly designed to take care of the needs of the managers in the organization.

• Organizations will have different departments like marketing, production, sales,

inventory, maintenance etc. Each of these departments function individually and
also in relationship with other departments. Information is available in
abundance. MIS aids in integrating the information generated by various
departments of the organization.

• MIS helps in identifying a proper mechanism of storage of data. The data is

maintained in such a way that the unnecessary duplication of data is avoided.

• MIS also helps in establishing mechanism to eliminate redundancies in data.

• MIS as a system can be broken down into sub systems. Each such sub system
may be programmed. This results in easy access of data, accuracy of data and
information. It helps in maintaining the consistency of data.
Function of MIS :
The main function of MIS is to help the managers and the executives in the organization
in decision making.
· Large quantities of data like customers information, competitors information, personnel
records, sales data, accounting data etc is collected from internal sources like the
company
records and external sources like annual reports and publications.
· The collected data is organized in the form of a database.
· The data from the database is processed and analyzed by using different tools and
techniques.
· The results of the analysis is properly presented to the managers to help them in
decision making.

DECISION
MAKING
PROCESS BY
MANAGER

Data Analysis

Process Data & Data Analysis

DATA BASE

MIS FUNCTION