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Giao Trinh Excel
Giao Trinh Excel
Excel
2. Mn hnh
a - Cc thnh phn ca mn hnh Excel
Mn hnh ca Excel l mt ca s c phng to v trng gn ging
mn hnh ca Word, bao gm cc thnh phn sau :
- Thanh tiu (Title bar) : dng trn cng ca mn hnh, khi mi khi
ng Excel ti y ghi Microsoft Excel - Book1, khi ta t tn cho bng
tnh, tn ny km theo phn m rng . XLS s thay th t Book1.
- Cc thanh Menu, Cng c, nh dng ging nh ca Word. Phn ln cc
biu tng trn cc thanh ny c cng dng ngha nh trong Word,
ngha ca mt s biu tng dng ring cho Excel c ghi trn trang 3.
- Thanh Cng thc (Formula Bar) : l dng th nm ca mn hnh hin th
to (a ch hoc tn) , nt hu b :, nt la chn ;, ni dung d
liu trong hin ti ( c khung vin chung quanh)
- Thanh Trng thi (Status bar) : l dng cui cng hin th cc ch hot
ng ca Excel :
Ready
Enter
Pointer
Edit
- Thanh th tn bng tnh (Sheet tabs) : l dng ngay trn thanh Trng thi,
hin th tn ca cc bng tnh (khi chng cha c t tn, ti y ghi
Sheet1, Sheet2, ..., Sheet16). Bn tri l cc nt chuyn ti cc bng tnh.
Khoa CNTT - VH M
Excel
- Thanh cun Dc (Vertical Scroll Bar), cun Ngang (Horizontal Scroll Bar)
ging nh trong Word.
- Ca s Bng tnh (Worksheet Window) l phn ln nht dng nhp d
liu, tnh ton, v th nh sau :
Hp Tn (a ch)
Nt chn ton b bng tnh
Tn ct
Con tr
S th t hng
Mc in
Nt chuyn ti bng tnh
Bng tnh hin ti
Th tn bng tnh
Thanh th tn bng tnh
L giao ca mt ct v mt hng. a ch ca c xc
nh bng ct trc, hng sau, v d C4, AB25.
hin ti :
L c khung vin chung quanh vi mt chm vung nh
gc phi di (Mc in) hay cn gi l Con tr (sau
y gi tt l con tr). To ca ny c hin th trn
thanh Cng thc.
- Con tr bn phm : L vch ng | nhp nhy biu th v tr k t s
c chn vo.
- Con tr chut c cc dng sau :
Du
: dng a con tr v v tr no .
Du : dng chn lnh, biu tng hoc cun bng tnh.
Excel
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Excel
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Nt hu b ni dung va g
Ni dung hin ti
Nt gi hm
Nt in ni dung va g
Khoa CNTT - VH M
Excel
Con s ny c th khc, tu thuc vo vic chn Tools, Options, Recently Used Files
List
Khoa CNTT - VH M
Excel
Excel
Khoa CNTT - VH M
C th l do :
Ct qu hp
Chia cho 0
Thc hin php tnh vi mt bin khng xc nh
(tn khng gn vi mt hay mt vng no c)
Tham chiu n mt rng hoc khng c trong
danh sch
Sai v kiu ca ton hng (v d : ly s chia cho k
t hoc ngy thng)
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Excel
Excel
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200
300
150
180
250
1
2
3
4
5
n Tab
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Excel
10
1
2
3
4
5
6
7
B
2
4
- OK
- s dng :
- nhp mt gi tr c trong danh sch t to vo u
- in t ng ti cui min (xem cch in t ng trang 9).
Excel
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STT
Tn
S NC
Lun
20
Uyn
26
40
Hi
18
35
Minh
22
45
Tun
15
20
Hng
16
25
Cng
Tin
Lng
1 Ngy
50
= C2*D2
T l
=E2/$E$8
=SUM(E2:E7)
1. a con tr v F2
2. G vo du =, dng chut chn E2 (hoc g E2), g du /, nhy chut
vo E8 (hoc g E8). Chn nt ; trn thanh cng thc (hoc n )
3. tnh T l cho nhng ngi cn li, a con tr v F2, sao chp
cng thc tnh bng cch in t ng cho ti F7.
Ti cc F3:F7 xut hin #DIV/0! (chia cho 0). Khi a con tr v
F3, ta thy trn thanh cng thc ghi = E3/E9, Excel ly s bn tri
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- a con tr v E8
- G vo du =, tr chut vo biu tng (AutoSum), nhy p. Nu dng
bn phm, g vo cng thc =SUM(E2:E7)
e. Cng thc mng
Ngoi vic sao chp cng thc tng i nh trn, Excel cn cung cp
mt phng tin khc gn gng h, l mng (array)
Mng c dng khi ta gp phi mt lng tnh ton nhiu v phc tp
trn mt v tr nh hp, hoc dng thay th cc cng thc cn lp li
nhiu ln, mng gip tit kim c b nh (thay v phi c 100 cng thc
sao chp vo 100 , ch cn mt cng thc mng l ).
Nhp mt cng thc mng (array formula):
- V cn thit, nu l dy , phi nh du khi chng (xem trang 13).
v d trn bi en min E2:E7.
- Khc vi loi cng thc tng i (trong v d trn l = C2*D2), y
phi nhp ton b dy : =C2:C7*D2:D7.
- Kt thc phi n Ctrl + Shift + (gi ng thi 2 phm Ctrl v Shift
trong khi n ). Excel s bao cng thc mng ny trong cp ngoc nhn :
{=C2:C7*D2:D7)]}
Sa mt cng thc mng :
- V bt k p dng cng thc mng cn sa
- Nhy chut ln thanh cng thc. Cc du ngoc { } bin mt.
- Tin hnh sa cng thc. Sa xong bm Ctrl + Shift +
Ch nh (bi en) mt dy mng :
V bt k ca dy mng lm theo mt trong hai cch sau :
Cch 1 : Bm Ctrl + / (gi phm Ctrl trong khi n phm s cho xui)
Cch 2 : Bm F5, chn Special sau chn Current Array
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4. Sa, xo d liu
a - Xo
- a con tr v hoc chn min cn thit
- n phm Delete
b - Sa : Lm theo mt trong hai cch sau :
- Nhy p chut ti (hoc n phm F2), ni dung ca xut hin ti
v ti thanh cng thc, a con tr bn phm v ch cn thit v sa.
Ta nn bm chut ti thanh cng thc v sa ti , sa xong chn k
hiu ; (hoc n ) ghi li, chn : (hoc n Esc) hu b mi sa
i.
- Nhp d liu mi cho , sau n phm
5. Cc thao tc vi khi
Khi l mt min ch nht trn bng tnh.
a - nh du (chn) khi
- Tr chut vo mt gc ca khi, bm nt tri ng thi ko chut v gc
i din theo ng cho
hoc
- a con tr v mt gc ca khi, gi phm Shift ng thi s dng cc
phm mi tn a con tr v gc i din theo ng cho.
Ch : Sau khi c chn, ton b khi, tr gc xut pht, i mu.
Cc phng php c bit :
+ Khi l mt min lin tc :
Chn khi bt k : a con tr v gc tri trn ca khi, gi phm
Shift ng thi n nt tri chut ti gc phi di ca n.
Chn mt ct : n nt tri chut ti tn ct (cc ch A, B,...) , hoc
n Ctrl + Du cch.
Chn mt hng : n nt tri chut ti s th t ca hng (cc s
1,2,...), hoc n Shift + Du cch.
Chn ton b bng tnh : n nt tri chut ti nt chn ton b bng
tnh (bn tri ct A pha trn hng 1) hoc n t hp phm Ctrl + Shift
+ du cch
+ Chn cc ri rc : a con tr ti u nh chn, gi Ctrl v bm nt
tri chut ti cc nh chn tip theo.
+ Khi l cc min ri rc : Chn vng u, gi Ctrl,bm nt tri v r
chut ti cc min khc.
V d : chn c cc min nh hnh di y, ta lm theo cc bc
sau :
- Chn min lin tc B2:C3
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Excel
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Mt ct / mt hng :
- Ct : Tr chut vo vch ng bn phi tn ct sao cho xut hin
, ko v th vch ti v tr mi.
- Hng : Tr chut vo vch ngang di s th t hng sao cho xut
hin , ko v th vch
ti v tr mi.
Ko v th vch ny ti v tr mi
thay i rng ct C
Ko v th vch ny ti v tr mi
thay i chiu cao hng 4
: - Chn mt s ca cc ct.
- Format, Colum, Width.
- G vo rng mi cho cc ct
- OK hoc
- Hng : - Chn mt s ca cc hng.
- Format, Row, Height.
- G vo chiu cao mi cho cc hng
- OK hoc
b - Chn thm ct, hng,
Ct :
- Chn khi l tn cc ct (cc ch A, B, ...) ti v tr cn chn, cn thm
bao nhiu ct ta chn by nhiu.
- Chn Insert, Columns. Excel s chn thm cc ct trng v y cc
ct c chn sang phi
Hng :
- Chn khi l s th t ca cc hng (cc s 1, 2, ...) ti v tr cn chn,
cn thm bao nhiu hng ta chn by nhiu.
- Chn Insert, Rows. Excel s chn thm cc hng trng v y cc
hng c chn xung di.
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:
- Chn khi l cc ti v tr cn chn (nh v d di y l cc
C3:D4), cn thm bao nhiu ta chn by nhiu.
- Chn Insert, Cells. xut hin hp thoi Insert
Chn
- Shift Cells Right : y cc c chn sang phi
- Shift Cells Left : y cc c chn xung di
- OK hoc
: thc hin lnh
c - Xo ct, hng,
Ct : - Chn khi l tn cc ct (cc ch A, B, ...) ti v tr cn xo,
cn xo bao nhiu ct ta chn by nhiu.
- Chn Edit, Delete.
Hng : - Chn khi l s th t cc hng (cc s 1, 2, ...) ti v tr cn
xo, cn xo bao nhiu ct ta chn by nhiu.
- Chn Edit, Delete.
:
Chn
- Shift Cells Left : chuyn d liu ca cc
bn phi sang vng b xo
- Shift Cells Up : chuyn d liu ca cc
pha di ln vng b xo.
- Entire Row
: xo ton b cc hng cha vng c chn.
- Entire Column : xo ton b cc ct cha vng c chn.
- OK hoc
: thc hin lnh
d - Chuyn hng thnh ct v ngc li
Gi s cn chuyn d liu ang c xp thnh ct trong cc A2:A6
thnh hng ti cc C3:F3, ta lm nh sau :
Excel
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A
1
2
3
4
5
6
STT
Tn
Ton
Tin
Anh
STT
Tn
Ton
17
F
Tin
Anh
Excel
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Font
Font Size
Color
Font Color
- Chn mt c ch t hp Size
- Trong Font Style chn Italic in nghing, chn Bold in m,
chn Bold Italic in va nghing va m, chn Regular k t tr
li bnh thng.
- Trong Underline chn mt kiu gch chn : None (b gch chn),
Single (gch bng nt n), Double (gch bng nt i), Single
Accounting (gch bng nt n kiu ti chnh n cui mp phi ca
Excel
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In m
In nghing
Gch chn
Gch ngang
M danh sch Font ch
M danh sch c ch
b - nh dng s
- Chn min d liu cn nh dng, sau chn cc biu tng tng
ng trn thanh nh dng (xem ngha ca chng trn trang 4)
Dng biu tng
i thnh
S
123
Currency Style (in du tin t)
$ 123.00
123456
Comma Style (Du tch nghn, triu, t)
123,456.00
0.156
Percent Style (Nhn vi 100 v in du %) 15.6 %
12.346
Increase Decimal (ly thm 1 s thp phn) 12.3460
12.346
Decrease Decimal (gim i 1 s thp phn) 12.35
Trong cc v d trn, cc thng s quc t (du tin t; du tch nghn,
triu, t; du thp phn) l kiu M (ngm nh). C th t li cc thng s
ny cho ph hp.
n (che i) cc s khng (0)
- Chn cc cn thit
- Chn Format, Cells
- Chn Number
- Trong Code g vo 0;0;
- OK
c - Canh bin (dng hng)
- Chn vng d liu cn canh bin
Dng biu tng (ch cn c theo chiu ngang)
Excel
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Cn mt tiu vo
gia nhiu
Cn thng phi
Cn thng tri
Cn vo gia
V d : c tiu nh di y, ta lm nh sau :
A
1
2
i hc m hn
khoa cntt
c lp - T do - Hnh phc
3
Ti A1 g i hc m hn
Ti A2 g khoa cntt
Chn min A1:D2, chn biu tng
- Chn Aligment
Cc thng s dng hng ca d liu trong bao gm :
Horizontal : theo chiu ngang
General:
K t c cn v bn tri, s c cn sang phi, cc gi tr
logic v li c cn vo gia.
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d - K khung
- Chn vng d liu cn k
khung
Dng chut
- Chn ca biu tng
Borders.
- Chn tip loi ng k cn
thit.
Dng Menu
- Chn Format, Cells, Border.
- Chn tip ng cn k trong khung Border :
Outline
: Vin xung quanh khi
Left, Right, Top, Bottom : Vin tri, phi, trn, di mi
Color
: Mu ca ng k
- Chn kiu ng k trong khung Style
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e - T mu
- Format, Cells, Patterns
- Chn Patterns t mu nn.
- Chn Color t mu t.
f - nh dng t ng
Excel c sn mt s khun mu c s dng nh dng. Cc bc
nh sau :
- Chn vng d liu cn nh dng
- Format, AutoFormat
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Nhy chut ti
y chn tn
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b - Xem / Sa / Xo cc ghi ch
- Nu cn xem ghi ch ca mt : ch vic r chut vo , mt khung
vi ni dung ghi ch xut hin. tt khung ny : r chut sang khc.
- sa hay xo mt ghi ch : m hp thoi CellNote
- Chn ghi ch cn thit trong khung Note In Sheet
- Tin hnh sa ni dung ca ghi ch trong khung Text Note. xo ghi
ch : chn Delete
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10. Bo v
Trong mt s trng hp, gii hn quyn s dng ca ngi khc, v
d : khng cho h sa i mt s ny hay xem cng thc mt s khc
.v.v.. hy s dng tnh nng bo v v che du . Cch lm nh sau :
- Chn hay nhm cn bo v.
- Chn mc Format / Cells / Protection.
- Trong hp thoi nh du chn vo
Locked : kho khng cho sa i
Hidden : che du cng thc
- OK
Sau cn phi bo v bng tnh th nhng thit lp trn mi c tc
dng. Xem phn 7. Bo v bng tnh trang 6.
Excel
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Database
Text
Logical
Information
Excel
28
: Hm C s d liu
: Hm x l k t
: Hm Logic
: Cc hm Thng tin v , v bng tnh .v.v.
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c - Dng Menu
- Chn mc Insert, Function. Xut hin hp thoi Function Wizard
- Cc bc cn li ging nh khi chn biu tng fx (trang )
3. Mt s hm thng dng
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V d : =YEAR(27-09-04) tr v 2004
3.2. Hm k t
EXACT(text1, text2)
Nhn gi tr TRUE hay FALSE ph thuc vo hai chui text1 v text2
c ging ht nhau hay khng.
V d : =EXACT("EXCEL","EXCEL") tr v TRUE
=EXACT("EXCEL","Excel") tr v FALSE
FIND(find_text, text, atnum)
V tr ca chui con (Find_text) trong chui ln (text ) bt u t v tr
atnum, nu b qua atnum n c cho bng 1. Hm ny phn bit ch HOA
v thng
V d : =FIND("e","Excel 5.0") tr v 4
=FIND("E","Excel 5.0") tr v 1
=FIND("A","Excel 5.0") tr v #VALUE! (li)
FIXED(number, decimal, no_commas)
Chuyn s (number) thnh chui dng c nh vi decimal s thp
phn. Nu khng ghi decimal s cho 2 ch s thp phn. Nu no_commas
l FALSE (hoc khng ghi), chui in ra s c du ngn cch nghn triu
nh v d 1, nu no_commas l TRUE, chui in ra s khng c du ngn
cch ngn triu nh v d 2 (ch v d ny c 2 du phy)
V d : A1 cha s 12345.6789, khi
=FIXED(A1,3) tr v 12 345.679
=FIXED(A1, ,TRUE) tr v 12345.68
LEFT(text, number)
Ly number k t bn tri ca text.
V d : =LEFT("Excel 5.0", 5) tr v Excel
LEN(text)
di ca chui k t text.
V d : =LEN("Excel 5.0", 5) tr v 9
LOWER(text)
Chuyn text thnh ch thng.
V d : =LOWER("EXCEL") tr v excel
MID(text, numstart, numchar)
Tr li numchar k t ca text bt u t v tr numstart.
V d : =MID("Excel for Windows",11,3) tr v Win
PROPER(text)
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3.3. Hm ton hc
ABS(x) : Gi tr tuyt i ca s x.
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hm Sin ca x.
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hm Tang ca gc x.
3.4. Hm Logic
AND(logic1,logic2,..)
Nhn gi tr TRUE (ng) nu tt c cc biu thc logic1, logic2,... u
l TRUE, nhn gi tr FALSE (Sai) nu c t nht mt i s l FALSE
V d : =AND(5>3,6>4) tr v TRUE
=AND(5>3,6<=4) tr v FALSE
FALSE( )
Cho gi tr logic FALSE.
IF(logical_test,value_if_true,value_if_false)
Tr li gi tr ghi trong value_if_true nu logical_test l TRUE v gi tr
ghi trong value_if_false trong trng hp ngc li. Hm IF c th lng
nhau n 7 cp.
V d : Gi s trong B4 ghi tui ca mt ngi, khi cng thc
= IF(B4>=16,"Ngi ln","Tr em") cho kt qu l Ngi ln
nu tui t 16 tr ln, l Tr em nu tui di 16
kim tra xem D2 cha s no dng
= IF(D2>0,"S dng", IF(D2=0,"S khng",S m"))
NOT(logic) : hm ph nh.
V d : = NOT(1+1>2) tr v TRUE
= NOT(1+1=2) tr v FALSE
OR(logic1,logic2,...)
Nhn gi tr TRUE nu mt trong cc biu thc logic1,logic2,.. l
TRUE, nhn gi tr FALSE nu tt c cc biu thc l FALSE.
V d : =OR(5>3,6<=4) tr v TRUE
=OR(5<3,6<=4) tr v FALSE
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3.5. Hm thng k
AVERAGE(num1, num2,..)
Tnh trung bnh cng ca cc s num1, num2,...
V d : =AVERAGE(10,8,9,3) tr v 7.5
COUNT(a ch) : tnh s cc d liu kiu s trong min a ch
V d : Cc t A1 n E5 cha cc gi tr sau :
1
2
3
4
5
A
B
STT Tn sch
1 Excel 5.0
2 Word 6.0
3 Access
Cng
C
D
S lng
n gi
10 15000
15 14000
5 12000
30
E
Thnh tin
150000
210000
60000
420000
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5 Trung bnh 7
Kh 8
Gii
9.5
Xut sc
Excel
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col_index_num l 2 v cn ly gi tr ca ct Loi, ct ny c s th t l
2 trong min $C$14: $D$19.
range_lookup l 1 hoc TRUE u c, c th b qua tham bin ny
- Ti G3 in vo cng thc = VLOOKUP(E3,$C$14: $D$19,2) ta nhn
c Trung bnh
- Copy cng thc G3 xung cc t G4 n G12, Excel s xp loi cho
cc hc sinh cn li.
A
TT
1
2
3
4
5
6
7
8
9
10
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21 im
22 Loi
B
Tn
Hng
Bnh
Vn
Bnh
Doanh
Loan
Anh
Thu
Khnh
Ngn
C
Ton
4
6
D
Tin
7
8
E
F
Trung bnh Xp th
5.5
7.0
8
9
8.5
= VLOOKUP(E3,$C$14: $D$19,2)
9
10
9.5
5
8
6.5
5
4
4.5
9
6
7.5
3
5
4.0
6
7
6.5
10
8
9.0
im
0
5
7
8.5
9.5
Loi
Km
0
5
Km Trung bnh
G
Xp loi
Kh
Gii
Xut sc
Trung bnh
Km
Kh
Km
Trung bnh
Gii
Trung bnh
Kh
Gii
Xut sc
7
Kh
8.5
Gii
9.5
Xut sc
hlookup(lookup_value,
table_array,
row_index_num,range_lookup)
Hm ny hot ng ging nh hm VLOOKUP, im khc l :
Lookup_value Gi tr c tm kim trn hng u tin ca Table_array
Table_array
Vng tm kim vit thnh hng
Row_index_num S th t hng trong table_array, ni HLOOKUP s ly
gi tr tr v
- Trong min A21: F22 ta g vo thang im trn di dng hng, ch
ch g vo cn di (theo chiu tng) ca mi loi.
Nh vy :
lookup_value
l E3 (im Trung bnh ca hc sinh th 1)
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3.7. Hm C s d liu
Xem mc IX. 4. Cc hm CSDL (trang 55)
v. th
Kh nng biu din s liu bng th ca Excel rt phong ph. Cc
biu c ci t trn bng tnh tng thm sc hp dn v thuyt phc
ca s liu.
1. Cc bc to th mi
1 - Chn min d liu cn a vo v th, v d B2:F6, ch chn c
hng tiu 1992, 1993,... v ct tn cc bng tnh lm nhn cho
th.
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3. Chnh sa th
a - Chnh sa cc i tng :
1 -Tr chut vo trong lng th v nhy p, xut hin khung ch
nht c cnh l cc sc cho vi chm vung hoc mt ca s ring.
2 - sa kiu th chn Format, Chart Type
sa cc i tng khc, nhy p ti i tng cn thit (v d tiu
chung ca th), xut hin khung ch nht vi chm vung ti
cc gc v gia cc cnh. Chn Format. Ni dung mc u tin ca
menu dc tu thuc vic trc i tng no c chn, nh
trong v d ny l Select Chart Title (tiu ca th). Chn mc
ny v tin hnh cc chnh sa cn thit.
Cn
Thay i kch thc Tr chut vo chm vung sao cho xut hin
mi tn 2 u, ko v th n ti v tr mi.
Chuyn i tng
Tr chut vo mt cnh sao cho xut hin ,
ko v th n ti v tr mi.
Xo mt i tng n phm Delete
Kt thc sa
Tr chut vo vng ngoi th bm nt tri.
b - B sung / b ng k li :
1 -Tr chut vo trong lng th v nhy p, xut hin khung ch
nht c cnh l cc sc cho vi chm vung.
2 -Chn Insert, Gridlines. nh du chn vo cc cn thit b sung
cc ng k li, b du chn hu b cc ng ny:
Major Gridlines ng k chnh
Minor Gridlines ng k ph
Khoa CNTT - VH M
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43
3. Chn Sildes
4. Chn OK (hoc n ). Xut hin mn hnh Slides1
Nu khng xut hin hp thoi ny, ta chn mc Tools, Add-In, sau nh du chn
vo mc Slideshow Template (nu mc ny c, nu khng, phi ci b sung tnh nng
ny cho Excel).
Khoa CNTT - VH M
Excel
44
Sound
: t m thanh cho kiu n chiu.
Choose
: Chn file m thanh (c tn *.WAV) trong th mc Windows
Test Sound : Nghe th m thanh
Clear
: Xo b vic ci t m thanh
10. Chn OK kt thc vic to kiu th n chiu. Mn hnh Slides1
xut hin.
11. Lp li cc bc t 5 n 10 to kiu th n chiu khc.
12. trnh din cc kiu th n chiu, chn nt Start Show ca mn
hnh Slide1. Hp thoi Start Show xut hin
Khoa CNTT - VH M
Excel
45
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Excel
46
1. To mt kiu trnh by mi
- a con tr v (hoc chn min) cn to, nu l bng tnh mi a con
tr v A1.
- Chn mc Format, Style. Xut hin hp thoi Style
Khoa CNTT - VH M
Excel
47
3 - Dng con tr chut chn (bi en) nhm cn nh dng theo kiu
trnh by.
p dng mt kiu trnh by cho cc min ri rc (cch xa nhau),
bc 2 ta cn n i nt chut ti biu tng Format Painter. Sau bc 3,
chn biu tng ny ln na kt thc vic.
vIii. Macros
Cng ging trong Word, cc Macro ca Excel dng t ng cc
cng vic m ta phi thng xuyn thc hin. Chng c th gn cho phm
nng, thanh cng c hoc menu tin cho vic s dng.
1. Ghi mt Macro mi
1 - Chn Tools, Record
- Chn Macro Record New thu Macro mi
- Chn Use Relative Reference thu Macro theo a ch tng i,
ngha l nu khi thu macro, thao tc thc hin trn mt th khi
chy, thao tc s c thc hin ti mt khc hoc mt dy cc
.
Xut hin hp thoi Record New Macro :
2 - Trong Macro Name g vo tn cho Macro (bt u bng ch ci, sau
l cc ch ci hoc con s, khng c dng cc k hiu, du cch
hoc du ting Vit).
3 - Trong Description g vo li m t cc cng vic m Macro ny s
thc hin.
4 - Chn Options. Trong khung Assign to chn cch gn Macro cho Menu
hay to phm g tt cho n.
Khoa CNTT - VH M
Excel
48
Stop Macro
Khoa CNTT - VH M
Excel
49
2. Sp xp d liu
- Nu nh sp xp cho ton b CSDL: v bt k ca n. Nu ch nh sp
xp cho mt s bn ghi : chn min d liu cn a vo sp xp. Xut
hin hp thoi Sort. Excel c th sp xp theo 3 kho (iu kin). Chn
(bm nt chut ti) ca khung ny. Xut hin danh sch tri xung ghi
tn hoc th t cc trng. Chn trng cn thit.
Khoa CNTT - VH M
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50
Sau y l ngha cc mc :
- Sort by
: ct u tin nht trong kho sp xp.
- Then by
: ct u tin th hai v th ba trong kho sp xp
- Ascending : sp xp tng dn
- Desending : sp xp gim dn
- My List Has : Header Row (hoc No Header Row): min d liu
cha (hoc khng cha) hng tiu
Nt Option
- Case Sensitive : phn bit ch hoa vi ch thng
- Orientation :
Sort Top To Bottom : sp xp cc dng trong CSDL
Sort Left To Right : sp xp cc ct trong CSDL
Chn OK bt u sp xp.
Hnh trn l hp thoi Sort vi cc thng s danh sch c xp theo
vn A, B, C ca Tn, nhng bn ghi trng tn xp ngi c im Trung
bnh cao ln trn, nhng bn ghi trng im Trung bnh xp ngi c
im Tin cao ln trn.
3. Lc d liu
a - Cc yu t c bn
thc hin lc d liu, phi xc nh cc yu t c bn sau trn bng tnh :
- Min d liu (Database) : cha ton b d liu cn x l, k c hng tiu .
- Min tiu chun (Criteria) : l min bt k trn bng tnh ngoi vng
CSDL, cha cc tiu chun (iu kin m cc bn ghi phi thi mn).
Min tiu chun gm ti thiu 2 hng : hng u cha tiu ca min
tiu chun. Cc tiu ny hoc l tn trng hoc l tn bt k ph thuc
vo phng php thit lp tiu chun trc tip hay gin tip). T hng th
hai tr i l tiu chun ca CSDL.
Excel
Khoa CNTT - VH M
51
Bnh
Trung bnh
Lc ra nhng ngi t im
>=5
Trung bnh t 5 tr ln
Tui
18
lc ra nhng ngi t im Trung bnh t 5 n 8 (trong khong)
lm nh sau :
Trn hng tiu ca tiu chun phi c 2 u ghi trng Trung bnh,
ngay pha di ghi iu kin (trn cng mt hng) :
Trung bnh
Trung bnh
>=5
<8
GT
Nam
> 21
Khoa CNTT - VH M
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52
Min tiu chun so snh gin tip (TCSSGT) hay cn gi l tiu chun
cng thc: cho php a vo cc tiu chun so snh d liu hoc mt
phn d liu trong mt trng vi mt gi tr no . TCSSGT c to
ra theo nguyn tc sau :
Hng u ghi tiu cho cc tiu chun. Tiu ny c th t bt k
nhng khng c trng vi tn trng no.
T hng th hai tr i ghi cc tiu chun so snh, mi tiu chun l mt cng
thc. Cng thc ny phi cha a ch ca bn ghi u tin. Kt qu thc hin
cng thc ny l mt gi tr Logic : TRUE (ng) hoc FALSE (Sai)
Nm sinh
=YEAR(C3) < 1975
Khoa CNTT - VH M
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53
- Nhn nt chut ti bn tri, chn mt ton t so snh (=, >, >=, <, <=, < >).
G vo hoc bm nt chut ti bn phi, sau chn mt gi tr nh so snh.
- Chn OK
Chn 2 tiu chun : trong khung th hai :
- t tiu chun th nht (nh trnh by trn)
- Chn nt And (V, trong khong i vi s) hoc Or (Hoc l, ngoi
khong i vi s)
- t tiu chun th hai : bm nt chut ti bn tri, chn mt ton t so
snh (=, >, >=, <, <=, < >). G vo hoc bm nt chut ti bn phi,
sau chn mt gi tr nh so snh.
Khoa CNTT - VH M
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54
- Chn OK
Hnh trn t tiu chun lc danh sch hc sinh Km, Gii, Xut sc
(im Trung bnh <=5.5 hoc >=8.5)
Hu lc d liu :
- Hu lc trong 1 ct : Bm nt chut ti ca ct , chn [All]
- Hu lc ton b
: - Data, Filter, chn AutoFilter xo du 9
- Hin li tt c cc hng trong danh sch c lc :
- Data, Filter, Show All
c - Lc nng cao (Advanced Filter)
Advanced Filter dng tm cc bn ghi tho mn cc iu kin phc
tp hn. Chc nng lc nng cao ny ng vi vi cc tiu chun so snh
gin tip, bt buc phi dng min tiu chun. Cc bc nh sau :
- To min tiu chun.
- Chn min d liu nh lc
- Data, Filter
- Chn Advanced Filter, ngha cc mc trong hp thoi Advanced
Filter nh sau :
Action :
Filter the List, in place
: Lc ti ch (ngay ti v tr ca CSDL ch
hin cc bn ghi tho mn tiu chun lc)
Copy to Another Location : Trch cc bn ghi t tiu chun lc sang
min khc ca bng tnh, a ch ca min
ny c xc nh ti khung Copy to
: a ch min d liu ngun em lc
List Range
Criteria Range
: a ch min tiu chun
Copy to
: a ch min ch cha cc bn ghi t tiu chun lc)
Unique Record Only : Ch hin 1 bn ghi trong s cc bn ghi trng nhau.
V d : lc ra danh sch cc hc sinh N t im Trung bnh t 7
tr ln (Xp loi t Kh tr ln) ca danh sch trn trang 55 ta in vo cc
mc trong hp thoi Advanced Filter nh hnh sau.
Excel
Khoa CNTT - VH M
55
C
D
E
F
G
H
I
1
kt qu thi cui k - lp tin hc c s
2 TT Tn Ngy sinh Tui Gt Ton Tin Trung bnh Xp th
3 1 Hng 30/01/78
Nam 4
7
5.5
8
4 2 Bnh
21/08/74
N
7
7
7.0
5
5 3 Vn
12/11/70
N
8
9
8.5
3
6 4 Bnh
15/06/77
N
9
10
9.5
1
7 5 Doanh 05/12/76
Nam 5
8
6.5
7
8 6 Loan
18/09/77
N
5
4
4.5
9
9 7 Anh
23/04/68
Nam 9
6
7.5
4
10 8 Thu
01/05/73
N
3
5
4.0
10
11 9 Bnh
26/02/71
Nam 6
8
7.0
5
12 10 Ngn
12/05/75
N
10
8
9.0
2
13
14
Gt
Trung bnh
15
N
>=7
16
17 TT Doan Ngy sinh Tui Gt Ton Tin Trung bnh Xp th
h
18 2 Bnh
21/08/74
N
7
7
7.0
5
19 3 Vn
12/11/70
N
8
9
8.5
3
20 10 Ngn
12/05/75
N
10
8
9.0
2
J
Xp loi
Trung bnh
Kh
Gii
Xut sc
Trung bnh
Km
Kh
Km
Kh
Gii
Xp loi
Kh
Gii
Gii
4. Cc hm C s d liu (CSDL)
Dng tr li mt gi tr t CSDL theo mt iu kin no .
CSDL sau y dng minh ho cho cc v d.
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Tn
An
Ho
Thanh
Bnh
Vn
Phc
Kim
Oanh
Hng
B
Tui
30
28
35
29
40
28
21
38
28
C
Gii tnh
Nam
N
Nam
N
N
Nam
N
N
Nam
D
Lng
50
40
80
60
100
50
30
50
80
Vn H
FALSE
Tui
28
Gii tnh
N
Lng
>=50
Khoa CNTT - VH M
Excel
56
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Excel
57
V d : tnh Lng thp nht ca nhng ngi 28 tui, sau khi nhp
cng thc
= DMIN(A1:D10,4,B12:B13)
ta nhn c gi tr 40
DCOUNT (database, field, criteria)
m s bn ghi ca CSDL (database) trn ct s (field) tho mn iu
kin ghi trong min tiu chun (criteria)
V d : m s ngi l N c Lng t 50 tr ln, cng thc :
=DCOUNT(A1:D10,D1,C12:D13) cho ta kt qu l 3
V d : m s ngi c ch ci u ca Tn l H, sau khi to min
TCSSGT vi tiu Vn H (hoc ni dung bt k) ti A12 v
tiu chun =LEFT(A2,1)="H" ti A13, nhp cng thc
= DCOUNT(A1:D10, 2 ,D12:D13) ta nhn c gi tr 2.
Cn ch rng ti v tr tham bin th 2 (field) ca hm DCOUNT ch
c ghi s th t (hoc tn) ca trng s bt k ch khng c ghi s
th t (hoc tn) ca trng k t hoc ngy thng. Nh trong v d trn c
th ly s 4 (ch khng c ly s 1 hoc 3) thay cho s 2.
DCOUNTA (database, field, criteria)
m s khng rng ca ct bt k (field) tho mn iu kin ghi
trong min tiu chun (criteria). Khc vi DCOUNT, trong cng thc ca
hm ny c th ghi s th t hoc tn ca trng bt k no ca CSDL.
5. Tng kt theo nhm
a - Tng kt theo mt loi nhm (SubTotal) :
Chc nng mi ny
ca Excel 5.0 cho php to
cc dng tng kt trong
mt CSDL. SubTotal s
chn ti cc v tr cn thit
cc tnh ton thng k
theo yu cu ca ngi s
dng. Cc bc thc hin
nh sau :
1/ Sp xp d liu theo
trng cn to SubTotal
( v d trn l trng Xp
loi).
2/ Chn Data, Subtotals,
xut hin hp thoi
Subtotal.
Trong :
Khoa CNTT - VH M
Excel
58
Cc tu chn khc :
Replace Current SubTotal : Khi to dng tng kt mi dng ny s thay
th dng tng kt c. Theo ngm nh cc dng tng kt s ni tip nhau.
Page Break Between Group : Chn du ngt trang ti mi v tr c dng
SubTotal (tc l a mi nhm sang mt trang ring bit).
Summary Below Data : t dng tng kt cui mi nhm. Nu b du
: dng ny s c a ln trc mi nhm.
Remove All : Hu b mi SubTotal thc hin.
3/ Chn Ok bt u to.
b - Tng kt theo nhiu loi nhm (PivotTable - Bng Tng hp) :
Chc nng ny ca Excel cho php t ng ho qu trnh tng kt theo
nhiu loi nhm, phn tch v nh gi s liu m sau y chng ti gi l
Excel
Khoa CNTT - VH M
59
A
Ngy
29-08-97
29-08-97
30-08-97
30-08-97
30-08-97
03-09-97
03-09-97
03-09-97
04-09-97
04-09-97
B
Nhn vin
Hng
Lan
Chi
Nga
Vn
Chi
Lan
Nga
Chi
Vn
C
D
Ca hng Sn phm
S 1
Ko
S 1
Bnh
S 1
Bnh
S 2
Mt
S 2
Ko
S 1
Bnh
S 1
Ko
S 2
Ko
S 1
Mt
S 2
Bnh
E
Tin
20
10
40
15
25
30
45
20
10
35
T CSDL trn, tng hp theo tng ca hng, tng nhn vin v tng ngy
cho bng Tng hp sau :
Ca hng
(All)
Sum of Tin
Nhn vin
Ngy
03-09-97
Chi
04-09-97
30-08-97
Chi Total
Hng
29-08-97
Hng Total
Lan
Lan Total
Nga
03-09-97
29-08-97
03-09-97
30-08-97
Nga Total
Vn
Vn Total
Grand Total
04-09-97
30-08-97
Bnh
30
0
40
70
0
0
Sn phm
Ko
Mt
0
0
0
10
0
0
0
10
20
0
20
0
Grand Total
30
10
40
80
20
20
0
10
10
0
0
0
45
0
45
20
0
20
0
0
0
0
15
15
45
10
55
20
15
35
35
0
35
115
0
25
25
110
0
0
0
25
35
25
60
250
Khoa CNTT - VH M
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Cc khi nim c bn
bng CSDL trn, tiu ca cc ct l cc "trng" (field): Ngy,
Nhn vin, Ca hng, Sn phm v Tin. Cc trng ny s tham gia vo
vic xy dng bng Tng hp ny.
Bng Tng hp c chia lm 4 vng :
Page Field : Ton b d liu c tng kt theo tng nhm (Item) ca
trng ny. Page Field lun nm pha trn ca bng Tng hp. Trong v
d ny, Page Field l Ca hng gm 2 nhm S 1 v S 2.
Row Field : Mi nhm d liu ca trng ny c tng kt trn mt
dng, v vy c gi l "Row". Nu s Row Field nhiu hn 1, PivotTable
s tng kt cc trng ny theo kiu lng nhau theo th t t trn xung
di. Trong v d ny, c 2 Row Field l Nhn vin v Ngy, trng Nhn
vin c tng kt trc ri mi n trng Ngy.
Column Field : Mi nhm d liu ca trng ny c tng kt trn
mt ct, v vy c gi l "Column". Nu s Nhm ny nhiu hn 1,
PivotTable s tng kt cc nhm ny theo th t t tri qua phi. Trong v
d ny, cc Nhm c tng kt thnh cc ct (trng) theo th t ABC ca
tn nhm : Bnh, Ko Mt.
Data Field : vng chnh ca Bng Tng hp ghi kt qu ca mt php
ton. Trong v d ny, s liu cu trng Tin c a vo v php ton
tng kt l ly tng (SUM).
To mi mt Bng Tng hp
- Chn min d liu k c tiu ca cc ct (v d A1:E11)
- Chn mc Data, PivotTable
Hp thoi PivotTable Wizard step 1 of 4 xut hin.
- Chn Microsoft Excel List of Database
- Chn Next
Hp thoi PivotTable Wizard step 2 of 4 xut hin. Nu cn, sa li
a ch ca min d liu bng cch g trc tip hoc dng chut chn li.
- Chn Next. Xut hin hp thoi PivotTable Wizard Step 3 of 4.
- Chn cc trng a vo cc vng ca bng bng cch ko v th
tn trng bn phi hp thoi ti cc vng c n nh trong bng.
v d ny chng ti a vo cc mi tn (ch hng ko th) ta c
tin thao tc. C th, ta
th ti vng
Ko trng
Ca hng
PAGE
Nhn vin
ROW
Ngy
ROW
Sn phm
COLUMN
Tin
DATA
Khoa CNTT - VH M
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Khoa CNTT - VH M
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Khoa CNTT - VH M
Excel
63
X. trnh by trang
1. Chn c giy, hng in
- Chn File, Page Setup. Xut hin hp thoi Page Setup
- Chn Page
- Chn c giy trong khung Paper Size
- Chn Landscape in ngang giy, Portait in dc
- OK
Khoa CNTT - VH M
Excel
2. t l
- Chn File, Page Setup
- Chn Margins
Chn t khong cch cho
Top
Bottom
Left
Right
Header
Footer
L trn (1)
L di (2)
L tri (3)
L phi (4)
L ca tiu u trang (5)
L ca tiu cui trang (6)
(1)
64
(5)
(3)
(2)
(4)
(6)
Excel
Khoa CNTT - VH M
65
nh s trang
Chn tn File
Chn Font ch
Phn bn tri
ca tiu
Phn gia
ca tiu
Phn bn phi
ca tiu
Khoa CNTT - VH M
Excel
66
Khoa CNTT - VH M
Excel
67
xi. in
Trc khi in nn :
- Chn mc File, Print Preview (hoc biu tng Print Preview) xem b
cc (hnh th) bng tnh
- Kim tra xem my in sn sng cha ( ni vi my tnh cha, bt
cha, np giy cha v.v..).
in ton b bng tnh, chn biu tng Print trn thanh cng c.
in tng phn bng tnh :
- Chn mc File, Print. xut hin hp thoi sau :
Selections
Selected Sheet(s)
Entire Workbook
Pages
- Chn OK.
Khoa CNTT - VH M
Excel
68
Khoa CNTT - VH M
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69
Excel
Khoa CNTT - VH M
70
bi thc hnh
Bi 1. Lp bng doanh thu sau :
A
1
2
3
4
5
6
7
8
9
10
11
12
13
B
C
D
E
F
G
D tnh thu nhp nm 1997 cng ty X
Hng mc Qy I Qy II Qy III Qy IV C nm VN
14000 15000 16000 24000 69000
Bn :
Chi phi :
Lng
2000
2000
2000
2000
8000
Tr li
1200
1400
1500
1600
5700
Nh
600
600
600
600
2400
Qung co
900
2000
1700
4000
8600
Vt t
4000
4200
4500
5000 17700
Tng chi : 8700 10200 10300 13200 42400
Thu nhp:
Qy
5300
4800
5700 10800
Ti qy
5300 10100 15800 26600 T gi 11.000
= Cc qu, ti F3 g = SUM(B3:E3)
= Cc mc chi, ti B10 g = SUM(B5:B9)
= Bn - Tng chi, ti B12 g = B3-B10
= Lu k cc qu trc,
ti B13 g = B12
ti C13 g = B13+C12
copy cng thc t C13 sang D13:E13
tin bn c ca cc qu
s liu cc mc chi
tin bn c v tng chi ca cc qu
Excel
Khoa CNTT - VH M
71
Tn
Xp
th
8
5
3
1
7
9
4
10
5
2
Xp loi
Trung bnh
Kh
Gii
Xut sc
Trung bnh
Km
Kh
Km
Kh
Gii
Trung bnh 7
Kh
Gii
9.5 Xut sc
bng 2 cch :
+ dng hm IF
= IF(H3>=9.5,"Xut sc",IF(H3>=8,"Gii",IF(H3>=7,"Kh",
IF(H3>=5,"Trung bnh", "Km"))))
+ dng hm HLOOKUP hoc VLOOKUP (trang 37)
- nh li th t xp th
- Sp xp danh sch theo ABC ca Tn hc vin, nhng ngi trng tn xp
ngi c im Trung bnh cao ln trn.
- a ra 4 nhm danh sch xp loi (Gii, Kh, Trung bnh, Km) v s hc vin
ca mi loi. Tnh xem mi loi chim bao nhiu phn trm ca tng s.
Excel
Khoa CNTT - VH M
72
C quan X
2 TT
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
1
2
3
4
5
6
7
8
9
10
H v tn
Ng. Vn Dng
Trn Mai Lan
V T Nam
L nh Hng
Phm Vn Lc
Trn Tun Anh
L Thng
Nguyn Ba
Vn Xun
Trn Vn Hp
CV LCB
TP
NV
PP
BV
PG
NV
G
PP
BV
TP
1600
1200
1400
1100
1700
1000
2000
1500
1000
1700
K
Cn
li
23500
8200
16600
9500
9500
8000
35000
10000
6000
17500
PCCV
5000
4000
3500
3000
0
1000
Khoa CNTT - VH M
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73
mc lc
I. khi ng v mn hnh Excel............................................................ 1
1. Khi ng .............................................................................................. 1
2. Mn hnh................................................................................................ 1
3. Ra khi Excel ........................................................................................ 3
II. cc thao tc vi bng tnh............................................................... 4
1. Cc bc to th mi....................................................................... 38
2. Thit lp li th ............................................................................... 41
3. Chnh sa th................................................................................... 42
4. th kiu n chiu (Slideshow) ...................................................... 43
Khoa CNTT - VH M
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74
Vin i hc m h ni
khoa cng ngh tin hc
Bin son:
L Quang Huy
H ni, 6 -1999