A Holly Jolly

Christmas Party
December 20, 2013

A Holly Jolly Christmas Party

Summary
A Christmas party like no other with food, dancing, a
band, and fun games! Not only will this be the party of the
season but it is all for a good cause, all proceeds and
donations are going directly to the Boys and Girls club of
Muncie Indiana.

A Holly Jolly Christmas Party

Itinerary
Friday December 20, 2013
8:00 am

Caterer arrives to start cooking

10:00 am

Florist Arrives

12:00 pm

Decoration Team Arrives

1:00 pm

Pies Are Picked Up

2:00 pm

Bar Arrives

3:00 pm

Tables and Chairs arrive

4:00 pm

Bar tender and Alcohol arrives

4:25 pm

Band and Band Equipment Arrives

6:00 pm

Guests Start to Arrive

6:00 pm

Cocktail Hour Begins

A Holly Jolly Christmas Party

Contact List
Kate Cell

(765) 554-3297

Rachael Cell

(812) 454-2034

Tracy Day (Caterer)

(764) 992-0435

Alan Danks (Florist)

(765) 915-0023

Sally Arbuckle (Decoration Team)

(556) 447-5023

Charles Cook (Bar Tender)

(712) 445-9535

Carissa Smith (Bar Equipment)

(776) 447-0143

Elaine McCan (Band)

(760) 454- 8673

Sara Starch (Tables and Chairs)

(765) 445-4856

A Holly Jolly Christmas Party

Itinerary Cont.
Friday December 20, 2013
6:50 pm

Guests are Seated

7:15 pm

Salad is Served

7:40 pm

Entre is Served

8:15 pm

Dessert is Served

8:35 pm

Band Starts Playing

9:00 pm

Dance Contest Begins

10:00 pm

Secret Santa Exchange Begins

10:45 pm

Charity Auction Begins

12:00 am

Tear Down Begins

A Holly Jolly Christmas Party

Layout

A Holly Jolly Christmas Party

EAP

A Holly Jolly Christmas Party

EAP Cont.

In Case of emergency
Stay calm and locate nearest exists
Slowly exit the building in a calm manner
Find safest location possible for the emergency
For party planner, know how many people were in the
building and make sure every one gets out safely

A Holly Jolly Christmas

Party Registration
Every one who enters must sign in and get a name tag
No guest may enter who has not paid their dinner fee
Each guest who is over 21 with an ID receives a wrist
band and two drink tickets each
Ask each guest if they would like to sign up for the dance
contest

A Holly Jolly Christmas Party

Permits

Noise permit from Muncie Indiana

Electrical Permit
Alcohol Service Permit
Alcohol License

A Holly Jolly Christmas Party

Pricing
Goods/ Services

Price

Bar Services- including alcohol

$1,500

Florist

$350

Decorations including decorators

$780

Catering

$3,500

Band

$8,500

Auction Supplies

1,200

Tables and Chairs

2,500

Space Rented

$12,000

Plates and Other Eating Utensils

$3,025