Project Charter: Identity & Access Management - (IAM)

Executive Summary
Current database system is considered out of date compared to what other schools operate on.
The current system can only delete profiles manually. With the system being manual, many
mistakes occur that go unnoticed. Current system can not delete or sort through profiles
automatically. A build up of over 30,000 faculty profiles exist of employees and professors that
no longer work at Wentworth. This system also has multiple profiles for the same person with
overlapping content and no way to automatically sort through them or delete them.

Key Stakeholders
Client

Wentworth Institute of Technology, DTS

Sponsor

Justin Sabourin

Project Manager

Christopher Taylor

Project Team Members

Jon Hallgren, Ryan Mangini, Nate Riccitelli

Approval Signatures

Cindy Stevens, Project Client

Justin Sabourin, Project Sponsor

Chris Taylor, Project Manager

Team Member, Jon Hallgren

Team Member, Ryan Mangini

Team Member, Nate Riccitelli

Goals

 Employee Management System to do actions in real time - creation and deletion of accounts
happens quicker.
Clean up identity and account data for all students and faculty. Manual processes means mistakes
will happen. This project aims to clean up some of those.
Replace the identity management system with a more robust identity and access management
system.
Develop an institutional policy to govern how we handle identities and access to data.

Scope
The end result of this project will have a new and improved online database that will store the
information of students who currently attend, professors who are currently employed, and alumni
of the school. This will be important to have in order to pull access to the schools site from
people who shouldnt have it. The largest phase is the integration of a cloud system to withhold
all of this information for little to no cost whatsoever. Integrating a new student database will aid
in keeping track of who is currently attending classes and what professors are still employed.

Measurement of Success
Employee Management System to do actions in
real time - creation and deletion of accounts
happens quicker.

Take 1 day or under to have a new account

generated.

Clean up identity and account data for all students

and faculty. Manual processes means mistakes
will happen. This project aims to clean up some of
those.

In 12 months department heads need to sort

through inactive accounts to see who should
stay as an active user or should be turned
inactive.

Replace the identity management system with a

more robust identity and access management
system; which is able to access all Wentworth
services and softwares available.

All students obtain access to universal login

for the beginning Fall 2016.

Impact Assessment

Benefits

Consequences

Students will be able to log into services, like Heads of departments will still continue to
email, Lconnect, Leopard Web, Lynda.com,

have to look at list of professors that they do

and Symplicity sites through one login portal.

not know or not if they are currently active or

No more having to log into 3 different sites to

not. Departments could more efficiently

begin work or start your homework.

match professor to classes if they know who is

an able professor.

Once this project is completed it will have

Very little consequences to this technology

developed an institutional policy to govern how

update. By initiating this service students will

we handle identities and access to data. This will

become more familiar websites and services

be a huge benefit that going forward these policies

they have access to. This could results in a

will keep databases and access to all services up to

Wentworth standard.

financial consequence of spending more on

software and accounts we pay by per user.

Project Milestones
9/08/2015 - Group Members Roles Finalized
9/14/2015 - Project Sponsor Meeting
10/19/2015 - Project Charter/Scope Submittal and Approval

10/27/2015 - Decision Scoring Matrix Submittal

11/03/2015 - RFP and other Evaluations Submittal
11/10/2015 - Completion of Draft Power Point
11/17/2015 - Negotiation and Implementation Submittal
Operations Write-up Submittal
11/24/2015 - Posters and Project Finalized
12/01/2015 - Present Project
12/03/2015 - Project Closeout Submittal

Business Need

(See Attached Document)