Module 6 - Tip Sheet

Dave Harris and Joneta Hockett

Creating and Sharing a Google Doc

Creating a Google Doc
1. Use a Gmail account. If you do not have one, create an
account on www.gmail.com
NOTE: All users need to be able to share the
document(s). So make sure that each team
member has the Gmail addresses of all
participants.
a. Log In to your Gmail account.

b. In the upper right hand corner of the email window is a cluster of small squares.
Click on this cluster.

c. From the popup window, select Google Drive.

2. Create the document by clicking on NEW in the next

window. This is located on the upper left side of the
computer screen.

Module 6 - Tip Sheet

Dave Harris and Joneta Hockett

3. Then select Google Docs from the dropdown menu.

4. Then give it a title. (For example, if the topic is how to

share a Google Doc, the title could be, Sharing a
Google Doc.

NOTE: You can rename the document by clicking and deleting untitled document from
the space and entering the desired title; or click on FILE and select Rename which
highlights the title space for renaming.

Save the Google Doc --- Please note that Google saves the document as you work on it.

Next step is to Share the document so all members of the group can have input as to content,
and other things that make a quality document.

Module 6 - Tip Sheet

Dave Harris and Joneta Hockett

Sharing a Google Doc

1. Open the document you wish to share.
o

Click the Share button located in the upper

right-hand corner of the window

Enter names or Email addresses of the individuals you wish to share document.
As you enter each participant, you can determine how much accessibility they will
have to the document by doing the following:

Click the Can Edit button located to the right of the Enter names or email
addresses box which allows that person to edit the document.

Module 6 - Tip Sheet

Dave Harris and Joneta Hockett

Can Comment - Permits whomever you Share access with the ability to comment
about the document but cannot edit it.

Can view - Allows individuals you choose to only View the created document the
ability to see it, but not make edits or comments about the document.

2. Once all emails are entered, click Done

Emails are sent to participants.
Those who can edit might do so independently or during a predetermined
collaborative date and time.
During collaborative time, editing may occur by all editing participants
simultaneously in real time.