Incoming

Handing over/Receiving letter

/Document from outside for the
Office of PM

Outgoing

Rules of Letter/Document and

Circulation for Home Office
1.
2.

CRE/RE (Field Office)

1.
2.

CRE/RE will Prepare letters to be signed by

PM/DPM and send it to Home Office by
email
Copy Of Letters Issued at Field Office

Issuing of outgoing Number

DHCs Sections will Hand over all
outgoing Letter/Document after Signing
from PM/DPM to Doc Section

3.

Document Control Section

1.
2.
3.

Date, Stamp and Initials

Record on Register of incoming
Correspondence
Scanning, Filling (Soft & Hard) and
Attaching Slip

Document Control Section

1.
2.

4.

Sending originals after copying, Obtaining

the Signature of recipients (WAPDA/Admin
Section)
Scanning, Filling (Soft & Hard) and
Attaching Slip

PM/DPM/Focal Person
1.
2.
3.

Review
Mark Action to the Focal Person
Initiates any action if it is necessary

Circulating Action Slip

1.
2.
3.

Circulate to Concerned Persons

Provide information necessary to take
action or prepare replies
Provide copy where required

PM/DPM/Focal Person

CRE/RE /Filed Office

Soft Copies of the
Letters/Documents required
action/follow up at Home Office
will be sent Via Email to the Focal
Persons

2.

Review
the
status
of
marked
Action/feedback
Review the action Slip, if any comments
show to PM/DPM/Focal Persons

Review
Follow up Action to the Focal Person
Initiates any follow up if it is necessary

1.
2.
3.

Circulate to Concerned Persons

Provide information necessary to take action
Provide copy where required

Circulating Action Slip

Document Control Section

Document Control Section

1.

1.
2.
3.

1.

File In
Relevant
Filing

2.

Review the status of Follow up

Action/feedback
Review the action Slip, if any
comments show to PM/DPM/Focal
Persons