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Sap Fi Bootcamp Training Exercises For Day4
Sap Fi Bootcamp Training Exercises For Day4
0 Bootcamp
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SAP FI ECC 6.0 Bootcamp Exercises for Day 4.doc
Table of Contents
Table of Contents.................................................................................................2
Asset Accounting Master Data.................................................................................. 3
Exercise 4.1: Create Asset...................................................................................3
Exercise 4.2: Create Asset Sub Number .............................................................7
Exercise 4.3: Configuration: Add Values to Evaluation Group .............................10
Asset Accounting Business Transactions............................................................. 15
Exercise 4.4: Asset Acquisition from FI................................................................15
Exercise 4.5: Asset Explorer ................................................................................20
Exercise 4.6: Asset Transfer Change Cost Centre ...........................................23
Exercise 4.7: Asset Transfer Asset to Asset .....................................................25
Exercise 4.8: Asset Retirement with Revenue to Customer.................................31
Exercise 4.9: Display Asset Document ................................................................38
Asset Accounting Period End Closing & Reporting ............................................. 41
Exercise 4.10: AUC Settlement............................................................................41
Exercise 4.11: Configuration: Maintain Sort Version............................................48
Exercise 4.12: Asset History Sheet......................................................................50
Exercise 4.13: Asset Balance by Asset Number ..................................................51
Exercise 4.14: Posted Depreciation Related to Cost Centers ..............................52
Exercise 4.15: List Origins of Asset Debit ............................................................53
Exercise 4.16: Asset Transactions.......................................................................54
Exercise 4.17: Asset Acquisition ..........................................................................56
Exercise 4.18: Asset Retirement..........................................................................58
Exercise 4.19: Directory of Unposted Assets .......................................................60
Exercise 4.20: Depreciation Run..........................................................................61
Exercise 4.21: Display Log for Depreciation Run.................................................65
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Instructions
1.
SAP Easy Access -> Accounting -> Financial Accounting -> Fixed
Assets -> Asset -> Create -> Asset
Note: System can create more than one asset with similar characteristics
using this option. For example, put 15 here if you need to create 15 new
computers with similar specification.
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3.
4.
Description 2nd line: 2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM 400Mhz
Note: Inventory number is the number that you assigned to the asset tag. This
number may be different from the asset field number assigned by the system.
5.
Note: The cost centre will bear the depreciation charges of the asset
6.
Useful life and depreciation key of the asset are defaulted from the asset
class configuration. Only change the fields, if necessary. In this exercise,
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9.
Verify that the message The asset XXXX X is created is displayed in the
status bar.
Note: XXXX X indicates the asset number and sub-number range.
Reminder
You will use this asset in further exercises so keep a note of it!
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1.
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Instructions
Note: System can create more than one asset sub number with
similar characteristics using this option.
3. Click the Enter or Execute icon
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5. Verify that information in all other tabs are copied from the main asset.
1. Depending on the screen layout in the configuration, some of the
asset sub number fields are allowed to be changed.
6. Click the Save icon
7. Verify that the message The asset XXXX 1 is created is displayed in the
status bar.
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You need to maintain evaluation group in Asset Configuration. One new value
needs to be entered for Evaluation Group 4.
Instructions
5. Select No 4, Evalat. grps 1-4 A1 by clicking on the grey box to the left side of
the record.
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The Evaluation Group 1-4 represents the values for the respective
evaluation group; i.e., Evaluation group 1 has two values 0001 and 0002.
or CTRL + S.
screen is displayed.
You have completed the Configuration: Add Values to Evaluation Group transaction.
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You need to update Evaluation Group 4 in the asset master that you have
created earlier in exercise 1. Change the value to the new value that you
have just entered in the configuration.
1. Access the Change Asset: Initial screen.
Path: SAP Easy Access : Accounting -> Financial Accounting -> Fixed
Assets -> Asset -> Change -> Change Asset
Transaction Code: AS02
to display the
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4. Change the entry for evaluation group 4 to Zxx that you have created in
previous exercise.
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You need to post asset acquisition (vendor invoice) for the Design Departments
computers. You have already created the asset master data in Exercise 4.1.
The vendor is R1001 Walter & Schulz GMBH & CO. The computer price is 700
EUR.
The accounting journal that you are going to post is as follows:
Instructions
Line
PK
Dr/Cr
Trans Type
Account No
Account Desc
31
Cr
R1001
70
Dr
100
Your asset no
SAP Easy Access -> Accounting -> Financial Accounting -> Fixed
Assets -> Posting -> Acquisition -> External Acquisition -> With
Vendor
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7.
Account field: The asset number that you have created in Exercise 4.1
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8.
9.
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10. Review the entries before posting by simulating the document. The Simulate
step will show all the lines to be posted, including automatic lines generated
by the system; e.g., tax lines.
Note: Use Reset button to correct any line items after simulation.
11.
12.
Verify that Document XXX was posted in company code R100 displays in
the status bar.
13.
or CTRL + S.
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You need to display your asset and verify that it has 700 EUR value posted to it.
1.
2.
Enter information in the following fields and click the Enter icon
Field
Company Code
Asset
Fiscal Year
3.
Enter
R100
Asset no. that you have used in Ex. 4.4
Select appropriate (Current Year)
In the Planned Values section, check the asset values 700 EUR for Book
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Depreciation Area.
4.
5.
Check that the acquisition document that you have posted is listed with
transaction type 100 External Asset Acquisition.
Double click on the line item to display the accounting document.
Navigate back to the Asset Explorer screen and Click Posted values tab.
In Depreciation Posted/Planned section, check that your asset has a
depreciation amount planned starting from the current period.
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Processing
Tip
The asset explorer can also be accessed from Asset Display (AS03) or Asset
Change (AS02) screen by selecting the Asset Values button.
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Instructions
1.
2.
3.
AS02
Fill in your asset number in the Asset field and R100 in the Company
Code field.
Note: Fill in the sub number if you want to change asset sub number.
Depending on the screen layout configuration, you may need to maintain
the sub asset manually.
4.
5.
6.
Change the Cost Centre field from D81400 to P81400 and press the
Enter icon
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7.
Note: If you click the Yes option, the system will overwrite the old data
with the data you enter. In this case, the change takes effect
immediately; i.e., after the change is saved.
8.
9.
This entry means that the change will take effect starting from
01.09.2007.
You have completed the Asset Transfer - Change Cost Centre transaction.
Processing Tip
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You just realized that several assets that are categorized under asset class
2100 Machines straight line need to be reclassified into a different asset
class. Those assets have already got some balance; i.e., acquisition has
been posted to the asset.
You need to transfer the asset to asset class 2000 Machines declining
depreciation.
The accounting journal that you are going to post is as follows:
Line
PK
Dr/Cr
Account
75
Cr
Sender Asset
70
Dr
70
Dr
Receiver Asset
75
Cr
Note: All the above line items will be created automatically by the system
after you specify the sender and receiver asset.
Instructions
1.
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Asset field: This is the sender asset number. (Look for instructions
from the instructor for the sender asset number.)
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to display the
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5. Verify that the Sending asset is selected in the Reference section; i.e.,
values for the receiver asset master data are copied from sending asset
master data.
6. Update the Description field to Packaging Machine Type GFS Trainee
XX (XX = your participant no).
7. Change the Asset class from 2100 to 2000.
8. Press Enter or click the Enter icon
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12.
13.
Processing Tip
Note:
Asset can also be transferred partially; see the Partial Transfer tab.
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You need to display the sender and receiver asset values and verify the values
for both assets. Refer to Exercise 4.5 for detailed instruction on how to access
the transaction.
Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Fixed Assets -> Asset -> Asset Explorer
Transaction Code: AW01N
Note: Open two sessions and display sender and receiver asset in separate
sessions.
Check Your
Work
Your sender asset net book value should be 0 as full transfer has been posted
to the receiver asset.
Sender Asset
1. In the Transaction section:
Check that the transfer document that you have posted is listed in
the sender asset with transaction type 320: Retirement transfer
current year acquisition.
Double click on the line item to display the accounting document.
2. Click the Posted values tab.
3. In the Depreciation Posted/Planned section, check that your asset has no
depreciation amount planned starting from the current period.
Receiver Asset
4. In the Transaction section of Receiver Asset:
Check that the transfer document that you have posted is listed in
the receiver asset with transaction type 330: Acquisition transfer
current year acquisition.
Double click on the line item to display the accounting document.
5. Click Posted values tab.
6. In the Depreciation Posted/Planned section, check that your asset has
depreciation amount planned starting from the current period.
You have completed the Asset Explorer transaction.
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Company R100 is going to sell some old PCs owned by Packaging Department
that are no longer used. Negotiation with ABC Corp (customer R999) was done
with selling price of 1000 EUR per computer.
Company R100 will gain some revenue from the asset selling since the net
book value of the PC is less than the selling price.
You need to record the asset selling i.e. asset retirement with revenue to ABC
Corp.
The accounting journal that you are going to post is as follows:
Line
PK
Dr/Cr
Trans
Type
Account No
Account
Desc
01
Dr
R999
ABC Corp
50
Cr
825000
Suspense
account
disposal/sale
fixed asset
75
Cr
Your asset
70
Dr
Accumulated
Depreciation
40
Dr
50
Cr
825000
Suspense
account
disposal/sale
fixed asset
250000
Profits on
Disposal
Instructions
1. Access the Asset Retirement from Sale with Customer: Header Data
screen.
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed
Assets -> Posting -> Retirement -> Retirement with Revenue -> With
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Customer
Transaction Code: F-92
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Asset field: This is the asset that you are going to retire (Refer to the
instructors instructions).
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Note: System also allows you to do partial retirement. In this case, you
need to enter the amount to be retired, percentage or quantity.
11. Click the Continue icon
12. Review the entries before posting by simulating the document. The
Simulate step will show all the lines to be posted including automatic lines
generated by the system; e.g., tax lines.
Note: Use the Reset button to correct any line items after simulation.
Path: Document -> Simulate
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or CTRL + S.
14. Verify that Document XXX was posted in company code R100 displays in
the status bar.
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You need to display the value of the asset that you have just sold. Refer to
Exercise 4.5 for detailed instruction on how to access the transaction.
Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Fixed Assets -> Asset -> Asset Explorer
Transaction Code: AW01N
Check Your
Work
1. Your asset net book value should be 0 as full retirement/selling has been
posted.
2. The document that you posted should appear on the transaction list.
3. Planned depreciation for the asset is 0 starting from period after the
posting.
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In this exercise, you need to display asset documents for your asset.
Instructions
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(F5).
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PK
Dr/Cr
Account
70
Dr
75
Cr
Note: The above journals are created automatically by the system when you
post the AUC settlement.
Instructions
Receiver Asset
(Refer to the instructors instructions.)
Create Settlement Rule for AUC to the fixed asset
1.
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2.
Enter
Company code
Asset
3.
Press Execute
4.
Select the line item to be settled (As shown above, choose the line item
with a click on the first column of the line item); for this exercise, select
all line items available.
5.
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6.
Enter
Cat
FXA (Asset)
The account assignment category of the
settlement receiver.
Settlement Receivers
100
Note: The percentage of asset to be settled.
System also allows partial settlement e.g.
50% of the AUC is settlement to fixed asset
1 and the other 50% is to a different asset.
7.
Click
icon
8.
STOP
Note: Up to this step, you have created the distribution rule to let the
system know that you want to settle the AUC to which fixed asset. You
have not settled any amounts yet that, no FI posting has been
generated. You are going to post the settlement in the next step.
Run AUC Settlement
9. Click on Settlement icon
Settlement: Initial screen.
Alternatively, you can access the screen from the following path and
transaction code:
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed
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Enter
Company code
R100
Asset
Document date
Todays date
Todays date
Posting date
Todays date
Period
Text
Test run
Checked
Note: It is always a good practice to test run
your settlement and do verification before
running the actual settlement.
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Checked
Note: This option will provide you with
detailed list of items being settled.
Detail list
12. Verify that the receiver asset and the amount to be settled are correct.
13. Click on the Back icon
14. Uncheck the Test run field and click the Execute icon
again.
15. Verify that the settlement is posted into the system. The message Asset
transaction posted with document no XXXXXXX is displayed in the
status bar.
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You need to display the value of the sender AUC and receiver fixed asset that you
have just done settlement for. Refer to Exercise 4.5 for detailed instructions on how
to access the transaction.
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed
Assets -> Asset -> Asset Explorer
Transaction Code: AW01N
Check Your
Work
Your sender AUC asset balance should be 0 as full settlement has been posted to
the receiver asset.
Check that the transfer document that you have posted is listed in the
sender asset with transaction type 345: Line item retirement transfer:
Current year acquisition from AUC.
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Receiver Asset
Check that the transfer document that you have posted is listed in the
receiver asset with transaction type 346: Acquisition transfer: Current year
acquisition from AUC.
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You need to report your asset by Company Code, Asset Class, and Evaluation
group 4.
The existing Sort Version does not have the selection, and you need to create a
new sort variant to be used in Asset reporting.
Instructions
1.
SAP Easy Access -> Tools -> Customizing -> IMG -> Execute Project
3.
Access the Change View Sort versions for asset reporting: Overview
screen.
Path:
4.
Select variant 0007 - Co. code / asset class by clicking on the grey box to the
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5.
6.
7.
In the Definition section, add the following information to the Sort Variant; this
can be done by typing the values in or by selecting them using the field search
helps (F4).
Total = check
8.
9.
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Enter
Company code
Asset Number
To
Sub-number
To
Asset class
To
Report date
Depreciation area
Sort version
Then
A summary of GROUP
TOTALS only
.
(SHIFT + F3) and return to the SAP Easy Access
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3.
Enter
Company code
Asset Number
To
Sub-number
To
Report date
Depreciation area
Sort version
Then
A summary of GROUP
TOTALS, only
.
(SHIFT + F3) and return to the SAP Easy Access
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Enter
Company code
Cost center
To
Area
01
Fiscal Year
Posting Period
To
.
(SHIFT + F3) and return to the SAP Easy
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Enter
Company code
Asset Number
To
Asset class
To
Cost center
To
Report date
Sort version
.
(SHIFT + F3) and return to the SAP Easy
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2.
Enter
Company code
Asset class
To
Cost center
To
Report date
Depreciation area
Sort version
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Then
A summary of GROUP
TOTALS, only
.
(SHIFT + F3) and return to the SAP Easy Access
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Enter
Company code
Asset class
To
Cost center
To
Report date
Depreciation area
Sort version
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Then
A summary of GROUP
TOTALS, only
Then
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Enter
Company code
Asset class
To
Cost center
To
Report date
Depreciation area
Sort version
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Then
A summary of GROUP
TOTALS, only
.
(SHIFT + F3) and return to the SAP Easy Access
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Enter
Company code
Asset class
To
Cost center
To
Sort version
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Enter
Company code
Fiscal Year
Posting Period
List assets
Test Run
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Note: As there can be only one planned run for a posting period, for practice
sessions you can run multiple Repeat Run for the same posting period.
3. Click the Execute icon
Note: In case you get an error message, use the error log to decipher the
errors and take corrective action.
5. Go back to the selection screen and execute the transaction again after
unchecking the Test run. Menu: Program -> Execute in background.
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8. Schedule the background job (if the job needs to be executed, choose the
option Immediate).
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10. Choose the menu option Own jobs to view the status of the background job.
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Enter
Company code
Fiscal Year
Posting Period
List assets
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Note: There can be several assets for which depreciation can be posted in
one depreciation run
4. Click the Exit icon
screen.
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