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  • Office Manager - Admin Assistant Job Description1

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    zeshan
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    The Administrative Assistant/Office Manager position is responsible for general office administration and clerical support for The Summit Foundation. Duties include reception, administrative support, coordinating scholarship and grant applications, and assisting multiple staff members. The position reports to the Executive Director and requires at least 2 years of similar experience, proficiency in Microsoft Office programs, and a minimum of an Associate's degree. Some evening and weekend hours are required to support Foundation events throughout the year.

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    Office Manager.admin Assistant Job Description1

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    Office Manager.admin Assistant Job Description1

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    The Administrative Assistant/Office Manager position is responsible for general office administration and clerical support for The Summit Foundation. Duties include reception, administrative support, coordinating scholarship and grant applications, and assisting multiple staff members. The position reports to the Executive Director and requires at least 2 years of similar experience, proficiency in Microsoft Office programs, and a minimum of an Associate's degree. Some evening and weekend hours are required to support Foundation events throughout the year.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    Download as pdf or txt
    120 views2 pages

    Office Manager - Admin Assistant Job Description1

    Uploaded by

    zeshan
    The Administrative Assistant/Office Manager position is responsible for general office administration and clerical support for The Summit Foundation. Duties include reception, administrative support, coordinating scholarship and grant applications, and assisting multiple staff members. The position reports to the Executive Director and requires at least 2 years of similar experience, proficiency in Microsoft Office programs, and a minimum of an Associate's degree. Some evening and weekend hours are required to support Foundation events throughout the year.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
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    of 2

    TheSummitFoundation

    AdministrativeAssistant/OfficeManager

    GeneralDescriptionofDuties
    TheAdministrativeAssistant/OfficeManagerisresponsibleforthegeneraladministrationof
    officeoperationsofTheFoundation.Responsibilitiesinclude,butarenotlimitedto,reception,
    administrativeandclericalsupport;dealingwithTheFoundationsmanypublics;supportingthe
    executivedirector,directorofdevelopment,eventsandmarketingcoordinatorandaccounting
    anddatabaseadministrator;aswellascoordinatingscholarshipandgrantapplications.

    ReportingRelationship
    ThispositionreportstotheExecutiveDirector.

    Qualifications
    Prefer2to3yearsexperienceinasimilarposition.Computerproficiencyrequiredincluding
    WindowsXP,MicrosoftOutlook,MicrosoftWord,MicrosoftAccessandMicrosoftExcel.
    KnowledgeofBlackbaudRaisersEdgesoftwarebeneficial.

    Education
    Minimum2yearAssociateDegree,Bachelorsdegreepreferred.

    JobDutiesandResponsibilities
    AdministerandperformadministrativeandclericalfunctionsforTheFoundation
    Pickupmailfrompostofficedaily&andcoordinateoutgoingmailings
    Manageoffice,maintainofficesuppliesandequipment
    Coordinatestaffcoverageofofficeopenhours
    Answertelephone,transfercalls,andgreetvisitorstotheoffice
    Performcorrespondencewithdonors,volunteers,scholarshiprecipientsandnonprofit
    organizationsbyemailandmail
    Copy,mailandfileacknowledgementletters
    PrepareandcopyBoardofTrusteemeetingmaterials
    RecordBoardofTrusteemeetingminutes
    Answergrant,scholarship,philanthropyawardinquiriesandgeneralquestionsaboutThe
    SummitFoundation
    ReceivegrantapplicationsandcoordinatenotebooksofapplicationsforTrusteereview
    Receiveandorganizephilanthropyawardnominationsforcommitteereview
    Receive,organizeandtrackscholarshipapplicationsandrecipients
    AssistDirectorofDevelopmentwithPatronPassProgramandFallCampaignappeal
    MaintainFoundationsclippingfile
    AssistwitheventsandreceptionsbycoordinatingRSVPs,nametags,andvaryingeventsupport
    AssistExecutiveDirector,DirectorofDevelopment,EventsandMarketingCoordinator,and
    AccountingandDatabaseAdministrator

    Requirements
    Toperformthisjobsuccessfully,anindividualmustbeabletoperformeachessentialduty
    satisfactorily.Theindividualmustexhibitapleasantandwelcomingdemeanorbothinperson
    andonthetelephone.Therequirementslistedwiththisjobdescriptionarerepresentativeof
    theknowledge,skilland/orabilityrequired.Reasonableaccommodationsmaybemadeto
    enableindividualswithdisabilitiestoperformtheessentialfunctions.

    Someeveningandweekendworkhoursrequiredatvarioustimesthroughouttheyearin
    particularsupportingTheFoundationsannualevents.

    LanguageSkills
    Abilitytoread,analyzeandinterpretcorrespondenceanddocuments.Abilitytorespond
    effectivelytosensitiveinquiresandcomplaints.Abilitytowriteabusinessletterandother
    correspondence.

    ReasoningAbility
    Abilitytodefineproblems,collectdata,establishfactsanddrawvalidconclusions.

    OtherSkillsandAbilities
    Positionrequiresdemonstratedappliedskillsinwordprocessingandothercomputersoftware.
    Abilitytoworkwithoutsupervisioninasmallofficeenvironment.Abilitytotakeinitiativeand
    completeprojectassignmentsindependentlyandontime.Theindividualmustexhibita
    pleasantandwelcomingdemeanorbothinpersonandonthetelephone.Organizationalskills
    andperformingjobrequirementsefficientlyandorderly.Abilitytomaintainhighdegreeof
    privacyandconfidentiality.AbilitytoholdavalidColoradoDriverslicense.

    PhysicalDemands
    Thephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetbyan
    employeetosuccessfullyperformtheessentialfunctionsofthisjob.Reasonable
    accommodationsmaybemadetoenableindividualswithdisabilitiestoperformtheessential
    functions.

    Whileperformingthedutiesofthisjob,theemployeeisregularlyrequiredtosit;usehandsto
    fingers,handleorfeelobjects,toolsorcontrols;reachwithhandsandarms.Theemployee
    frequentlyisrequiredtotalkorhear.

    Theemployeemustoccasionallyliftand/ormoveupto30pounds.Specificvisionabilities
    requiredbythisjobincludeclosevisionandtheabilitytoadjustfocus.

    WorkEnvironment
    Theworkenvironmentcharacteristicsdescribedherearerepresentativeofthoseanemployee
    encounterswhileperformingtheessentialfunctionsofthisjob.Reasonableaccommodations
    maybemadetoenableindividualswithdisabilitiestoperformtheessentialfunctions.

    Thenoiselevelintheworkenvironmentisusuallylowtomoderate.Thisisanosmokingwork
    environment.Theworkenvironmentislocatedonthefloorlevelofatwostorybuilding.

    DuetothecyclicalnatureofTheSummitFoundationsrevenue,thispositionwillbe40hoursper
    weekOctoberthroughJanuaryand32hoursperweekFebruarytoSeptember.

    Application
    Submitcoverletter,resume,andtwolettersofreferencetoTheSummitFoundation,POBox4000,
    111ALincolnAve,Breckenridge,CO,80424,orlee@summitfoundation.orgbyFridayJuly13.
    Visitwww.summitfoundation.orgformoredetailsaboutTheSummitFoundation.

    6/2012

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