Sap Configuration Guide For Functional Modules (Based On Ides)

IDES 6.
17 E66 IS-M
ERP & MiniSAP of
Molgaard
February 2015
English
Sales and Distribution

Configuration Guide for Sales and
Distribution Basic,
Company Organization Structure

Material Master (Trading Goods)
Purchase Order
Vendor
Customer
Sales Order
Outbound Delivery
Picking
Post Goods Issue
Billing
Material Management
Configuration Guide Receipt Trading Goods
Document History
Document:
SAP MM WM Configuration Guide for Receipt of Trading Goods
File:
004_SAP_SD_Trading Goods_ConfigGuide_doc004_v1.0.docx
Version
Date
1.0
25.02.2015
Author
Purpose & Remarks
Mike
Start.
Contact Email: mike.zhang@peait.com
Mike
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Content
1
Overview............................................................................................................................. 7
Configuration Guide ........................................................................................................... 9

2.1
Outline ...................................................................................................................... 9
2.2
Login....................................................................................................................... 12
2.3
Basic Concepts ...................................................................................................... 18
2.3.1
Organization Structure ....................................................................................... 18
2.3.2
Financial and Controlling ................................................................................... 19
2.4
Set up Organization Structure - Basic .................................................................... 20
2.4.1
Define Company ................................................................................................ 20
2.4.2
Define Company Code....................................................................................... 20
2.4.3
Assign Company Code to Company.................................................................. 22
2.5
Set up Financial Accounting and Controlling Data - Basic .................................... 23
2.5.1
Define Fiscal Year Variant ................................................................................. 23
2.5.2
Assign Fiscal Year Variant to Company Code .................................................. 24
2.5.3
Define Posting Period Variant ............................................................................ 25
2.5.4
Define Open and Close Posting Periods ........................................................... 25
2.5.5
Assign Posting Period Variant to Company Code ............................................. 26
2.5.6
Define Chart of Accounts ................................................................................... 27
2.5.7
Assign Company Code to Chart of Accounts .................................................... 28
2.5.8
Define Credit Control Area ................................................................................. 29
2.5.9
Define Controlling Area ...................................................................................... 31
2.5.10
Assign Company Code to Controlling Area ....................................................... 32
2.5.11
Define Profit Center Group ................................................................................ 35
2.5.12
Assign Profit Center Group to Controlling Area ................................................. 37
2.5.13
Define Profit Center ........................................................................................... 38
2.5.14
Define Cost Center Group ................................................................................. 41
2.5.15
Define Field Status Variant ................................................................................ 42
2.5.16
Update Field Status Variant .............................................................................. 48
2.5.17
Assign Company Code to Field Status Variant ................................................. 52
2.6
Set up Financial Accounting General Ledger ..................................................... 53
2.6.1
Summary of G/L Accounts ................................................................................. 53
2.6.2
Define Account Group........................................................................................ 54
2.6.3
Define Retained Earning Account...................................................................... 55
2.6.4
Define Retained Earning G/L Account ............................................................... 57
2.6.5
Define Cash G/L Account .................................................................................. 59
2.6.6
Define Accounts Receivable G/L Account ......................................................... 63
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2.6.7
Define Merchandise Inventory G/L Account ...................................................... 66
2.6.8
Define Accounts Payable G/L Account .............................................................. 69
2.6.9
Define Capital Stock G/L Account ..................................................................... 72
2.6.10
Define Dividend G/L Account ............................................................................. 75
2.6.11
Define Income Summary G/L Account .............................................................. 78
2.6.12
Define Sales G/L Account .................................................................................. 81
2.6.13
Define Cost of Merchandise Sold G/L Account ................................................. 84
2.6.14
Define GR/IR Clearing Account ......................................................................... 87
2.6.15
Assign Accounts to Transaction BSX ................................................................ 90
2.6.16
Assign Accounts to Transaction WRX ............................................................... 92
2.6.17
Assign Accounts to Transaction PRD ................................................................ 93
2.6.18
Assign Accounts to Transaction GBB ................................................................ 94
2.7
Set up Plant and Storage Locations ...................................................................... 95
2.7.1
Define Plant ....................................................................................................... 95
2.7.2
Check Factory Calendar .................................................................................... 97
2.7.3
Update Plant Factory Calendar to Z1 ................................................................ 99
2.7.4
Assign Plant to Company Code ....................................................................... 100
2.7.5
Define Storage Locations ................................................................................ 101
2.8
Set up Material Management - Basic ................................................................... 102
2.8.1
Maintain Company Code for Material Management ........................................ 102
2.8.2
Define Purchasing Organization ...................................................................... 104
2.8.3
Assign Purchasing Organization to Company Code ....................................... 104
2.8.4
Assign Purchasing Organization to Plant ........................................................ 105
2.8.5
Define Purchasing Group ................................................................................ 106
2.8.6
Define T169P Entry for Company Code .......................................................... 107
2.8.7
Define V_159L Entry for Plant ......................................................................... 108
2.8.8
Define FBN1 for Accounting Document Number Range ................................. 110
2.9
Set up Sales and Distribution Organization Structure - Basic ............................. 113
2.9.1
Define Sales Organization ............................................................................... 113
2.9.2
Assign Sales Organization to Company Code ................................................ 115
2.9.3
Define Distribution Channel ............................................................................. 116
2.9.4
Define Distribution Channel ............................................................................. 117
2.9.5
Assign Distribution Channel to Sales Organization ......................................... 118
2.9.6
Define Division ................................................................................................. 119
2.9.7
Assign Division to Sales Organization ............................................................. 119
2.9.8
Define Sales Area ............................................................................................ 120
2.9.9
Define Sales Office .......................................................................................... 123
2.9.10
Assign Sales Office to Sales Area ................................................................... 124
2.9.11
Define Sales Group.......................................................................................... 126
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2.9.12
2.10
Assign Sales Group to Sales Office................................................................. 127

Set up Sales and Distribution Organization Structure - Plant .............................. 130
2.10.1
Assign Sales Organization and Distribution Channel to Plant ........................ 130
2.10.2
Define Shipping Point ...................................................................................... 131
2.10.3
Assign Shipping Point to Plant ......................................................................... 136
2.10.4
Define Loading Point........................................................................................ 139
2.10.5
Define Transportation Planning Point .............................................................. 140
2.10.6
Define Shipping Point Determination Logic ..................................................... 142
2.10.7
Consistency Check for Sales and Distribution ................................................. 143
2.11
Set up Vendor Master Data.................................................................................. 146
2.11.1 Update Accounts Payable G/L Account as Reconciliation Account for

Customers ...................................................................................................................... 146
2.11.2
Define Vendor Account Group ......................................................................... 150
2.11.3
Define Number Range for Vendor Account Group .......................................... 151
2.11.4
Assign Number Range to Vendor Account Group ........................................... 152
2.11.5
Define Purchasing Vendor ............................................................................... 153
2.11.6
Set Account Determination for Valuation Area ................................................ 156
2.11.7
Maintain Material Type Attributes .................................................................... 157
2.11.8
Assign Item Category to Account .................................................................... 161
2.11.9
Set Purchasing Item Confirmation Key ............................................................ 162
2.11.10
2.12
Update Purchasing Vendor ......................................................................... 167
Set up Customer Master Data.............................................................................. 170
2.12.1
Define Customer Account Group ..................................................................... 170
2.12.2
Define Number Range for Customer Account Group ...................................... 171
2.12.3
Assign Number Range to Customer Account Group ....................................... 173
2.12.4 Update Accounts Receivable G/L Account as Reconciliation Account for

Customers ...................................................................................................................... 174
2.12.5
Define Customer .............................................................................................. 177
2.12.6
Define Customer Partners ............................................................................... 186
2.12.7
Update Customer ............................................................................................. 192
2.13
Set up Pricing Data .............................................................................................. 196
2.13.1
Overview .......................................................................................................... 196
2.13.2
Define Pricing Procedure Determination ......................................................... 196
2.14
Set up Material Master ......................................................................................... 201
2.14.1
Create Material Master .................................................................................... 201
2.14.2
Define Material Master / Plan Storage Locations Relationship ....................... 219
2.14.3
Maintain Material Type Attributes .................................................................... 222
2.15
Receipt PO with one line ................................................................................... 227
2.15.1
Create Purchase Order .................................................................................... 227
2.15.2
Receipt by Purchase Order ............................................................................. 230
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2.16
Receipt PO with two lines ................................................................................. 235
2.16.1
Create Purchase Order .................................................................................... 235
2.16.2
Receipt by Purchase Order ............................................................................. 237
2.17
2.17.1
2.18
Set up Sales and Distribution ............................................................................... 244

Define Sales Document Type .......................................................................... 244
Set up Sales and Distribution Other Configurations ......................................... 244
2.18.1
Configure Field Status ..................................................................................... 244
2.18.2
Define FBN1 for Accounting Document Number Range 49 ............................ 260
2.18.3
Define Item Category Assignment ................................................................... 263
2.18.4
Maintain Copy Control for Billing Document .................................................... 264
2.19
2.19.1
2.20
Sales Case 1 ..................................................................................................... 267

Create Sales Order .......................................................................................... 267
Sales Case 2 ..................................................................................................... 286
2.20.1
Create Sales Order .......................................................................................... 287
2.20.2
Create Outbound Delivery against the Sales Order ........................................ 297
2.20.3
Picking based on Outbound Delivery created for Sales Order ........................ 304
2.20.4
Post Goods Issue (PGI) based on Outbound Delivery created for Sales Order
309
2.20.5
Billing................................................................................................................ 315
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Lean Warehouse Management (124): Configuration Guide
1 Overview
SAP core ERP solutions include three areas,
Logistics
Finance
Human Resource
Logistics includes a few modules, Material Management (MM), Sales and Distribution (SD),
Production Planning (PP), Warehouse Management (WM), etc.
This configuration guide will focus on MM and WM. It will show how to configure WM and
receive some trading goods to warehouse storage bins.
This configuration guide is a pure configuration guide and I will not explain the relevant SAP
concepts (Company, Company Code, Plant, Storage Type, Purchase Order, Movement Type
, Warehouse, Storage Types, Storage sections, Storage bins, etc etc), you can refer to
Internet or any SAP books for an overview of SAP or any particular modules. If you have no
basic knowledge of SAP, this configuration guide is useless to you.
ERP System Data
This configuration guide is based on a free ERP system provided by Consolut
(www.consolut.com),
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Consolut ERP System Access Steps

https://www.consolut.com/en/s/sap-ides-access.html
You can request a user account, and get free support from their forum too. They provide both
web access and SAPGUI access, I strong recommend you use the SAPGUI, it is much more
responsive and less error-prone. To run SAPGUI, you must download the SAP GUI client
software and install on your local PC. In addition, you must configure a new connection (in my
case, I added a new connection Consolut SAP E62) based on the configuration data
provided by Consolut.
Acknowledgement
I forever appreciate the generous help from Consolut for providing me the free SAP IDES
(Internet Demonstration and Evaluation System) ERP 6.0. Volker and his team work tirelessly
to make sure all the Consolut IDES users community have a free SAP system to practice.
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2 Configuration Guide
2.1 Outline
The configuration guide will be shown based on their configuration sequence in the
subsequent sections.
There are two places where you can access SAP configuration screens,
SAP menu
IMG (Implementation Guide) menu
Section 2.2 will show you how to specify SAP menu and IMG menu.
Alternatively, each SAP screen can be accessed via a SAP Transaction Code (TCODE).
Please note you must go back to SAP menu in order to execute any SAP TCODE, in other
words, you cannot execute TCODE when you are in IMG menu. To execute a SAP TCODE,
make sure you are in SAP menu,
(after login)
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(switch to SAP menu)
Then type the TCODE in the top input box and either press Enter or click the correct sign in
front of the input box,
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Each configuration screen, I will provide the follow two access options,the first option is to
access from either SAP menu or IMG menu (SAP for SAP menu or IMG for IMG menu);
the second option is via the SAP transaction code (TCODE), For some screens, I do not
provide TCODE, you can find out from SAP documents, for certain screens, the only access
option is via TCODE (its SAP path might exist, but I do not know when I compile this
configuration guide), in this case, please make sure you are in SAP menu and execute the
TCODE to access the screen. Example, the following shows how to access the screen for
define a new company code, it is accessed from IMG menu (indicated by IMG) and
alternatively, user can execute the transaction code (TCODE) OX02 to access it.
IMG
TCODE
OX02
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2.2 Login
Steps
1. Start the SAP Logon
2. Key in Client, User, Password, Language, Enter
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3. To access SAP menu
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(in my subsequent sections, whenever SAP menu is mentioned, you got to come to here)
4. To access IMG menu

Method 1 (via SAP menu)
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Method 2 (via TCODE SPRO)
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2.3 Basic Concepts

2.3.1 Organization Structure
The following is a simple diagram to show the relationship of Plants (in Inventory
Management) and Warehouses/Storage Types (in Warehouse Management). I suggest that
you read some online SAP IM/WM material, or simply pick any SAP IM/WM book to get a
good understand of the organization structure in SAP IM/WM. Of course, never forget the
basic Organization structure in MM which is a basic for IM/WM, they include Company,
Company Code, etc etc.
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2.3.2 Financial and Controlling

You have to read some non-SAP Financial and Managerial Accounting to have a basic
understanding of Assets, Liabilities, Equities, Ledger, Chart of Accounts, etc etc. Then get
some SAP material (online, books) related to SAP Financial and Controlling. Even though we
are dealing with MM/WM, you have to have at least a basic understanding to configure a most
basic SAP FI/CO data so that our MM/WM can be a workable system!
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2.4 Set up Organization Structure - Basic

2.4.1 DefineCompany
IMG
2.4.2 Define Company Code

IMG
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2.4.3 Assign Company Code to Company

IMG
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2.5 Set up Financial Accounting and Controlling Data

- Basic
2.5.1 DefineFiscal Year Variant
IMG
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Save
2.5.2 Assign Fiscal Year Variant to Company Code

IMG
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2.5.3 Define Posting Period Variant

IMG
2.5.4 Define Open and Close Posting Periods

IMG
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2.5.5 Assign Posting Period Variant to Company Code

IMG
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2.5.6 Define Chart of Accounts

IMG
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2.5.7 Assign Company Code to Chart of Accounts

IMG
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2.5.8 Define Credit Control Area

IMG
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Back
Key in Description, Save
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2.5.9 Define Controlling Area

IMG
*the reason why I define Chart of Accounts (CoA) before define Controlling Area, the controlling area has
a field Chart of Accounts derived from Company Code/CoA relationship*
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2.5.10
Assign Company Code toControlling Area
IMG
(select PS1, click Assignment of company code(s)
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(select PS1, click Activate components/control indicators)
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2.5.11
Define Profit Center Group
IMG
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Enter
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not over yet, click Lower Level
2.5.12
AssignProfit Center Groupto Controlling Area
IMG
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2.5.13
Define Profit Center
IMG
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Enter
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Ignore it, keep on pressing Enter
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Continue
Keep on pressing Enter, until it exits and the profit center will be saved!
2.5.14
Define Cost Center Group
SAP
Enter
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2.5.15
Define Field Status Variant
IMG
Click New button
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Select 888, click Field status groups to create field status groups for the newly created field status
variant 888
You can specify Field status groups, and click Save, that is it. However, there are 42 SAP standard field
status groups and it takes quite an effort to manually typing them. So I am going to COPY an existing
SAP Field status variant, when I copy it, I also copy all its 42 standard Field status groups.
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Select the existing Field status variant 001, and click the Copy as button
Enter the new field status code FSVD and its description, then Enter
Copy all
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After copy completed, you will be shown this message, it means all the SAP standard 42 field status
variant groups has been copied from the 001 field status variant to my new field status group FSP!
Click Save button again to make sure new record is saved. Then,
Select newly copied Field status variant FSVD, and click Field status groups
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Yes, it has 42 field status groups copied from an existing SAP field status group 001. Actually, you can
modify any of them by double clicking its record.
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After double click field status group G001, you can click any of its subgroup to edit it!
*black color means some fields in this subgroup are NOT supressed; blue black means all its fields are
supressed, i.e. not shown, i.e. not relevant to parent group G001)
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This dialog is shown after I click Materials management subgroup in previous dialog, you see all its fields
are supressed (that is why its color is black in previous dialog!), you can check its fields status and click
Save button to save it. I did not change anything, just leave them as what they are when copied from SAP
existing Field status group 001.
OK, I had created a new Field status variant FSP
2.5.16
UpdateField Status Variant
IMG
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Double click G011 Clearing Account
Double click Additional account assignments
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Update all the Req. Entry to Opt Entry
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Save
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Save again (make sure it was saved)
The reason I had to updated this Field status group is that later on our clearing account 60000 is assigned
this G011 field status group, when we do Post Goods Receipt for the Inbound Delivery, it will give error if
we do not change all the mandatory/required fields of this G011 field status group to optional (or
supressed)!
2.5.17
Assign Company Code to Field Status Variant
IMG
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2.6 Set up Financial Accounting General Ledger

2.6.1 Summary of G/L Accounts
A typical Chart of Accounts of a trading company
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I am not going setup all the acccounts, instead, I am going to setup a few important accounts in
each category,
Assets: Cash; Accounts Receivable; Merchandise Inventory
Liabilities: Accounts Payable
Equity: Capital Stock/Retained Earnings/Dividends/Income Summary
Revenues: Sales
Costs and Expenses: Cost of Merchandise Sold
A special account: GR/IR Clearing Account
2.6.2 Define Account Group

IMG
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ASST - asset
LIAB - liability
EQUT - equity
SALS - sales
COST cost and expenses
MISC - miscellaneous
2.6.3 Define Retained Earning Account

IMG
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*key in 30000 as account number becoz the account number length for chart of accounts CAD is 5; and
Retained Earning Account belong to Equity category, in previous section, Equity account group (EQUT
account number range is 30000 to 39999*
Ignore it, keep on pressing Enter, after press a few times, when click Save button again, the following
message is shown, means saved already!
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2.6.4 Define Retained Earning G/L Account

SAP
Key in G/L Account 30000; Company Code PS1; and click the Create button (the samll square button)
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Fill in Type/Description tab as above.
Control Data tab.
Click selection button to select a suitable Field status group,
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Select G001
2.6.5 Define Cash G/L Account

SAP
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Tick Only balances in local crcy
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Control Data tab.
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2.6.6 Define Accounts Receivable G/L Account

SAP
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G/L Account 10001; Company Code PS1; click Create
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2.6.7 Define Merchandise Inventory G/L Account

SAP
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2.6.8 Define Accounts Payable G/L Account

SAP
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2.6.9 Define Capital Stock G/L Account

SAP
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2.6.10
Define Dividend G/L Account
SAP
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2.6.11
Define Income Summary G/L Account
SAP
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2.6.12
Define Sales G/L Account
SAP
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2.6.13
Define Cost of Merchandise Sold G/L Account
SAP
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2.6.14
Define GR/IR Clearing Account
SAP
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Fill in Type/Description tab as above.
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Control Data tab.
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2.6.15
Assign Accounts to Transaction BSX
SAP
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Double click Inventory posting BSX
Key in 10002 (Inventory account), Save
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2.6.16
Assign Accounts to Transaction WRX
SAP
Double click GR/IR clearing account WRX
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2.6.17
Assign Accounts to Transaction PRD
SAP
Double
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2.6.18
Assign Accounts to Transaction GBB
SAP
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2.7 Set up Plant and Storage Locations

2.7.1 Define Plant
IMG
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2.7.2 Check Factory Calendar

SAP
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No right to add, update, ONLY can View
I wanted to use SG, but cannot since its Factory calendar only up to 2010, now is 2015, so I have to use
an existing one Z1 which up to 2098!
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2.7.3 Update PlantFactory Calendar to Z1

IMG
Double click PD1
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Factory calendar select Z1, Save
2.7.4 Assign Plant to Company Code

IMG
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2.7.5 Define Storage Locations

IMG
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2.8 Set up Material Management - Basic

2.8.1 Maintain Company Code forMaterial Management
IMG
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*this is what is shown after Save*
* the Pe column value depends on which months you configure this, if currrent month is January 2015, you f
and Pe as 1; if current month is February 2015, you fill in 2015 (year) and Pe as 2; *
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2.8.2 DefinePurchasing Organization

IMG
2.8.3 Assign Purchasing Organizationto Company Code

IMG
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2.8.4 Assign Purchasing Organization to Plant

IMG
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2.8.5 Define Purchasing Group

IMG
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2.8.6 Define T169P Entry for Company Code

SAP
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2.8.7 Define V_159L Entry for Plant

SAP
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2.8.8 Define FBN1 for Accounting Document Number Range

SAP
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2.9 Set up Sales and Distribution Organization

Structure - Basic
2.9.1 DefineSales Organization
IMG
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2.9.2 AssignSales Organization to Company Code

IMG
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2.9.3 Define Distribution Channel

IMG
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2.9.4 Define Distribution Channel

IMG
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2.9.5 Assign Distribution Channel to Sales Organization

IMG
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2.9.6 Define Division

IMG
2.9.7 Assign Division to Sales Organization

IMG
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2.9.8 Define Sales Area

IMG
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2.9.9 Define Sales Office

IMG
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2.9.10
Assign Sales Office to Sales Area
IMG
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2.9.11
Define Sales Group
IMG
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2.9.12
Assign Sales Group to Sales Office
IMG
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2.10 Set up Sales and Distribution Organization

Structure - Plant
2.10.1 AssignSales Organization and Distribution Channel
to Plant
IMG
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2.10.2
Define Shipping Point
IMG
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2.10.3
Assign Shipping Point to Plant
IMG
Double click plant code PD1
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`
Select SPS1
Save
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2.10.4
Define Loading Point
IMG
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2.10.5
Define Transportation Planning Point
IMG
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CoCd: PS1
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2.10.6
Define Shipping Point Determination Logic
SAP
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2.10.7
Consistency Check for Sales and Distribution
IMG
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*I AM ACTUALLY HERE*
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2.11 Set up Vendor Master Data

2.11.1 Update Accounts Payable G/L Account as
Reconciliation Account for Customers
SAP
G/L Account 20000; Company Code PS1; click Change
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Select the Recon.account for acct type; deselect Only balance in local crcy
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Deselect Post automatically only
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2.11.2
DefineVendor Account Group
IMG
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2.11.3
DefineNumber Range forVendor Account Group
IMG
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So, we defined a number range called PE, whose range is 000 00 50 000 to 000 00 59 999
(remember Save the new number range you define when exit from this dialog)
BUT, for whatever reason, I could not SAVE it because errors caused by other existing number range, so
I decided to use an existing number range PZ since it has a lot of numbers left!
2.11.4
Assign Number Range to Vendor Account Group
IMG
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2.11.5
DefinePurchasing Vendor
SAP
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Enter
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Hurray! a new purchasing vendor 7 000 000 016 has been created!
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2.11.6
SetAccount Determination for Valuation Area
IMG
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2.11.7
Maintain Material Type Attributes
IMG
Select HAWA, click Quantity/value updating
Click Position
(ignore the above warning when click Position, click it another time to force it through)
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Tick both Qty updat.. and Value Upd.., Save
I MADE A MISTAKE, I THOUGHT THAT MY TWO MATERIAL MASTERS,

PEA1-10-100
PEA1-10-200
MATERIAL TYPE ARE HAWA since I created them as Trading Goods, however, when I checked
their database table MARA, I found that their MATERIAL TYPE is NOT HAWA, instead
BAWA, this is what I found out,
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Here you go, the column MTART means Material Type, their values are BAWA, not HAWA, so I define
for BAWA material type attribute again,
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Select BAWA record, click Quantity/value updating
Click Position, got the bottom warning message, ignore, continue click Position
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Tick both Qtu updati.. and Value Upd, Save
2.11.8
Assign Item Category to Account
IMG
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2.11.9
Set Purchasing Item Confirmation Key
IMG
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Select ZPEA, click Confirmation sequence
I faced strange error (I cannot use 1 as Sequence number, I changed to other nubmers 2, 3, 4also did
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not work, I gave up create a new confirmation control key ZPEA, instead, I copied from an existing one
IWMS (looks like this one was created for WMS receipt)
Select IWMS, Copy As
Enter
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Now, check its copied confirmation sequence
You will find this copied confirmation contro key PE1 actually uses sequence 1 (wired that I could not use
1 for that new confirmation control key ZPEA, forget ZPEA, my confirmation control key is ZPE1
I updated its description to Inbound Delivery PEA to distinguish it from the IWMS description.
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2.11.10 Update Purchasing Vendor

SAP
Enter
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2.12 Set up Customer Master Data

2.12.1
Define Customer Account Group
IMG
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2.12.2
Define Number Range for Customer Account Group
IMG
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So, we defined a number range called Ps, whose range is 000 00 50 000 to 000 00 59 999
(remember Save the new number range you define when exit from this dialog)
BUT, for whatever reason, I could not SAVE it because errors caused by other existing number range, so
I decided to use an existing number range 03 since it has a lot of numbers left!
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2.12.3
Assign Number Range to Customer Account Group
IMG
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2.12.4 Update Accounts Receivable G/L Account as

Reconciliation Account for Customers
SAP
G/L Account 10001; Company Code PS1; click Change
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Select the Recon.account for acct type; deselect Only balance in local crcy
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Deselect Post automatically only
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2.12.5
Define Customer
SAP
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Received the Fill in all required entry fields error, fill in 10001 (Account Receivable) G/L account as its
Recon. Acct, Save
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Hurray! a new customer 1 000 000 041 has been created!
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2.12.6
Define Customer Partners
IMG
Double click
New Entries
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Select ZDPD, click Partner Functions in Procedure
New Entries
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Double click
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Double click
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Ignore warning, keep on press Enter, until it is saved.
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2.12.7
Update Customer
SAP
Click Sales Area Data
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For the PF column, you can click its selection box to get the list of Partner Functions defined for the
account group of our customer 1 000 000 014,
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2.13 Set up Pricing Data

2.13.1
Overview
Set up Pricing determination for Sales and Distribution involves a few steps and it is relatively
complicated, so I chose the short-cut, copy from an existing one (please make sure you copy
a less complex one, otherwise, when you registers sales order, you might not be able to go
through). In future, I will try to configure a new Pricing procedure determination logic.
2.13.2
Define Pricing Procedure Determination
IMG
Copy As
Enter
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Later, after I tried to create sales order, I was facing a few issue because of this pricing logic, so I came
back and updated it as above (change PriPr. to ZXYZ00, clear field CTyp), Save
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2.14 Set up Material Master

2.14.1
Create Material Master
SAP
Click Org.Levels
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Plant PD1, Stor.Location blank; click Select Views(s)
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Click Org.Levels
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Follow the same steps create another material master PS1-TT-200
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2.14.2 Define Material Master / Plan Storage Locations

Relationship
SAP
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Fill in Material, Plant.., Enter
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Enter
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2.14.3
Maintain Material Type Attributes
IMG
Before maintain material types, you must know what are the material types of the material masters
defined.
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Their material type is SPTG

Let us now define its attributes,
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Select SPTG, click Quantity/value updating
Double click Position, ignore the warning message, just keep on clicking it
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Tick both Qty upadi, Value Upd.., Save
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2.15 Receipt PO with one line

2.15.1
Create Purchase Order
SAP
Enter
Purch.Org.,Purch.Group,Company Code,Enter
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Key material, qty, etc, Enter
Save
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New PO 45 000 178 88 was successfully created!
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2.15.2
Receipt by Purchase Order
SAP
Enter
I was doing the posting on 2 March 2015, but when I posted, it gave error say Posting only possible in
periods 2015/02 and 2015/01 in company code PS1, instead of resolved this, i purposely updated their
Document Date/Posting Date to 2 February 2015
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Post
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Yeah! I had done it, the material document 5 000 020 382 was generated!
Let us check our MM inventory,
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And check the material document,
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Click Accounting Document
Affected G/L accounts: Merchandise Inventory G/L Account and GR/IR Clearing G/ account.
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2.16 Receipt PO with two lines

2.16.1
Create Purchase Order
SAP
Enter
Purch.Org.,Purch.Group,Company Code,Enter
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Key material, qty, etc, Enter
Save
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New PO 45 000 178 96 was successfully created!
2.16.2
Receipt by Purchase Order
SAP
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Enter
I was doing the posting on 2 March 2015, but when I posted, it gave error say Posting only possible in
periods 2015/02 and 2015/01 in company code PS1, instead of resolved this, i purposely updated their
Document Date/Posting Date to 2 February 2015
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Post
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Yeah! I had done it, the material document 5 000 020 385 was generated!
Let us check our MM inventory,
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And check the material document,
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Click Accounting Document
Affected G/L accounts: Merchandise Inventory G/L Account and GR/IR Clearing G/ account.
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2.17 Set up Sales and Distribution

2.17.1
Define Sales Document Type
SAP
2.18 Set up Sales and Distribution Other

Configurations
Step1. Create sales order
Step2. Create a delivery
Step3. Create a billing document
2.18.1
Configure Field Status
SAP
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Doube click Field selection (Enjoy)
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Then maintain account,
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Note Field Status Group is G011

IMG
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Double click G011 Clearing Account
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Double click General Data
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Update all the Req. Entry to Opt Entry, Save
Double click G011 again
Click Additional account assignments
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Update all fields to be Opt.Entry, Save
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Click Payment transactions
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Update all fields to Opt.Entry, Save
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Click Assset Accounting
Update all to Opt.Entry, Back (not save this time)
Click Taxes
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Update all to Opt.Entry, Back
Click Foreign payments
Update all to Opt.entry, back
Click Consolidation
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Update all to Opt.entry, Back
Click Real..
Update all to Opt.entry, back
Click Financial
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Update all to Opt.entry. Save
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2.18.2 Define FBN1 for Accounting Document Number

Range 49
SAP
Click Insert Line + button
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2.18.3
Define Item Category Assignment
SAP
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2.18.4
Maintain Copy Control for Billing Document
IMG
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OR our sales order type (normal order)
Select the OR record, click Item
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Click Display->Change button
Why I specify Item Category as TAN? Refer to following ItCa field in our sales order registered.
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2.19 Sales Case 1

*I did not really note down all the steps of this Case 1, I encountered a lot of errors and I had
to go back and forth to do some configurations, nevertheless, I keep this case as the first
case for reference*
2.19.1
Create Sales Order
SAP
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Key in Sold-To Party,Ship-To Party, Enter
Key in Material, Order Quantity, Plnt, Enter
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Error
Key in Amount, Enter
Error again
Save
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Received this error
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Click Complete Data (at least we know which data are missing), it will handle Incoterms by default
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Key in COD, Enter
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Enter
After come back, Select Terms of Payment, click Complete Data
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Enter
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Back
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Select Gross weight, click Complete Data
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Enter
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Back
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Select Pricing, Complete Data
Do not key in anything, Click Update
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Double click B Carry out new pricing
Back
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Pricing still got error, edit it again
Enter
Enter
Failed here.
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Check inventory,
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Yes, 5 pieces are gone!
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Click Documents Flow
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Double click Goods issue:..
2.20 Sales Case 2

Step 3. Pick Confirmation
Step 4. Post Issue
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2.20.1
Create Sales Order
SAP
Sold-To Party, Ship-To Party, Enter
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Material, Order Quantity, Plnt, Enter
Ignore error, Save
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These are errors in the current Sales Order, click one by one to fix them, click Intercoms
Enter
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Back
Click Terms..
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Enter
Back
Click Gross weight
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Enter
Back
Click Pricing
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Enter
Back
Click Gross weight
Enter
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Back
Click Pricing
Enter
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Back
Save
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Hurray! Sales Oder 128 23 was successfully created.

Let us check the currrent PS1-TT-100 and PS1-TT-200 inventory after the sales order is created.
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As you can see, the Sales order does not affect the stock, PS1-TT-100 has 95 pieces (5 pieces was
picked by the Case 1 Sales order) at storage location 1000, and 1 piece at storage location 2000;
PS1-TT-200 has 500 pieces at storage location 3000.
2.20.2
Create Outbound Delivery against the Sales Order
SAP
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Enter
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Back
Go back to edit this sales order,
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Update the First date for both item lines to current date (today is 4 Mar 2015)
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Come back again to create Outboud Delivery for the updated Sales Order 128 23.
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Just click Save
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Wow, the Outbound Delivery 800 155 23 has been successfully created for our Sales Order 128 23!
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2.20.3
Order
Picking based on Outbound Delivery created for Sales
SAP
Specify picking stock batches, both PS1-TT-100 and PS1-TT-200 are batch managed, you can check
their existing inventory for their batches, or click the selection button in their Batch field to search for
available batches.
Specify Picked Qty.
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Save
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Picking is done.
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Let us check the inventory now,
Looks like still no change.

Let me check inventory with another dialog,
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Looks like also no change!
2.20.4 Post Goods Issue (PGI) based on Outbound Delivery

created for Sales Order
SAP
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Key in Outbound Delivery, Enter
I have to key in a past date for Actual GI date (my posting periods insisted must be in Jan or Feb 2015,
even though now is Mar 2015, I will look into this in future case, but for the moment, I just use a past date
to pass this Posting.
Post Goods Issue
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Back after receive this error
I forgot to specify the Storage Location, key in them.
Post Goods Issue (try my luck again)
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Hurray, it is finally done!
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Let us check their inventory now,
You see, their stock are reduced by 10 each!

You can even check all the documents related to our original Sales Order,
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Key in Order, click Display document flow button.
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You see, we have a Standard Order 128 23 which is being processed (??, maybe got billing/invoice). It
also says there is corresponding Delivery Order 800 155 23 created, which is completed; It also says that
the system created a Picking request 20150304 which is completed to; finally there is a GD goods issue
document 49 000 087 63 created, who is completed too.
2.20.5
Billing
SAP
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Billing Type, Billing Date, Document (Sales Order)

Why I select Billing Type as BEV Invoice? Refer to section 2.18.4
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Our billing document900 367 59 got error when decide account, never mind, just take a look at the Billing
Document content,
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Enter
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Click Accounting
Too bad, the account cannot be determined (maybe I should created a sub-ledger for customer?)
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Sap Configuration Guide For Functional Modules (Based On Ides)

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IDES 6.

Sales and Distribution

Company Organization Structure

Configuration Guide Receipt Trading Goods

SAP MM WM Configuration Guide for Receipt of Trading Goods

Purpose & Remarks

Contact Email: mike.zhang@peait.com

Configuration Guide Receipt Trading Goods

Configuration Guide ........................................................................................................... 9

Basic Concepts ...................................................................................................... 18

Organization Structure ....................................................................................... 18

Financial and Controlling ................................................................................... 19

Set up Organization Structure - Basic .................................................................... 20

Define Company ................................................................................................ 20

Define Company Code....................................................................................... 20

Assign Company Code to Company.................................................................. 22

Set up Financial Accounting and Controlling Data - Basic .................................... 23

Define Fiscal Year Variant ................................................................................. 23

Assign Fiscal Year Variant to Company Code .................................................. 24

Define Posting Period Variant ............................................................................ 25

Define Open and Close Posting Periods ........................................................... 25

Assign Posting Period Variant to Company Code ............................................. 26

Define Chart of Accounts ................................................................................... 27

Assign Company Code to Chart of Accounts .................................................... 28

Define Credit Control Area ................................................................................. 29

Define Controlling Area ...................................................................................... 31

Assign Company Code to Controlling Area ....................................................... 32

Define Profit Center Group ................................................................................ 35

Assign Profit Center Group to Controlling Area ................................................. 37

Define Profit Center ........................................................................................... 38

Define Cost Center Group ................................................................................. 41

Define Field Status Variant ................................................................................ 42

Update Field Status Variant .............................................................................. 48

Assign Company Code to Field Status Variant ................................................. 52

Set up Financial Accounting General Ledger ..................................................... 53

Summary of G/L Accounts ................................................................................. 53

Define Account Group........................................................................................ 54

Define Retained Earning Account...................................................................... 55

Define Retained Earning G/L Account ............................................................... 57

Define Cash G/L Account .................................................................................. 59

Define Accounts Receivable G/L Account ......................................................... 63

Configuration Guide Receipt Trading Goods

Define Merchandise Inventory G/L Account ...................................................... 66

Define Accounts Payable G/L Account .............................................................. 69

Define Capital Stock G/L Account ..................................................................... 72

Define Dividend G/L Account ............................................................................. 75

Define Income Summary G/L Account .............................................................. 78

Define Sales G/L Account .................................................................................. 81

Define Cost of Merchandise Sold G/L Account ................................................. 84

Define GR/IR Clearing Account ......................................................................... 87

Assign Accounts to Transaction BSX ................................................................ 90

Assign Accounts to Transaction WRX ............................................................... 92

Assign Accounts to Transaction PRD ................................................................ 93

Assign Accounts to Transaction GBB ................................................................ 94

Set up Plant and Storage Locations ...................................................................... 95

Define Plant ....................................................................................................... 95

Check Factory Calendar .................................................................................... 97

Update Plant Factory Calendar to Z1 ................................................................ 99

Assign Plant to Company Code ....................................................................... 100

Define Storage Locations ................................................................................ 101

Set up Material Management - Basic ................................................................... 102

Maintain Company Code for Material Management ........................................ 102

Define Purchasing Organization ...................................................................... 104