A BASIC FORMAT FOR COVER LETTER [NOT RESTRICTIVE]

Dear [NAME OF PROFESSOR/ CONCERNED PERSON],

I am a 3rd year student from [UNIVERSITY NAME AND CITY], India pursuing my [TYPE OF
DEGREE] in [BRANCH/MAJOR] and have a deep interest in your area of expertise [ALWAYS
SPECIFY, DO THE HOMEWORK AND FIND OUT PROFESSORS AREAS OF RESEARCH
AND PROJECTS WHICH ARE ONGOING]. I would like to aid you in Project work/ research
[IF POSSIBLE, POINT OUT ONE OR TWO PROJECTS IN HIS/ HER DEPARTMENT
WHICH INTEREST YOU] in the [SPECIFY PERIOD]. I will be applying for Working
Internships in Science and Engineering (WISE) program through DAAD [MOST OF THE
PROFESSORS ARE AWARE OF SUCH PROGRAMS; HOWEVER, FOR SOME YOU MAY
BE REQUIRED TO CLEAR A BIT ABOUT IT, BE READY WITH THE INFORMATION].
[UNIVERSITY NAME WHERE PROFESSOR WORKS] is well renowned for its excellent
facilities and working environment and I strongly feel that I've the required knowledge,
experience and qualities which can be utilized and harnessed under your guidance.
[STATE SOLID ACHIEVEMENTS DURING THE COLLEGE YEARS, Example - Team
Work, Organization work, Project work]. I have a Cumulative Grade Point Average (CGPA) of
[SPECIFY CGPA (OUT OF 10)].

I have taken courses in [SPECIFY SUBJECTS RELEVANT TO THE FIELD WHERE YOU
INTEND TO DO THE RESEARCH OR ARE INCLINED TOWARDS]. Besides I am currently
studying [A FEW RELEVANT SUBJECTS].
[GIVE A BRIEF ABOUT YOUR UNIVERSITY IF YOU FEEL IT CAN HAVE AN IMPACT,
MAXIMUM ONE OR TWO LINE].
I am attaching my Resume/CV with this mail for your consideration. Please do not hesitate if
you need any further information.
Anticipating a positive reply from you soon
Warm/Best regards
[YOUR NAME]

SOME ADDITIONAL POINTS:

Dont provide false information of any kind, the professors usually catch up and
disregard your entire request.
Portray a deep interest in the work and projects done/ guided by the professor and the
department
You can add more information which you think is relevant and might help.

NOTE: This is just a sample letter and one should only use it as a reference.

Important Note to all students: This cover letter was provided by Arnav Gupta,
DAAD Scholar. Please use it as a reference. We request you not to blindly copy it
and do a proper research of the professors profile. Try sending a personalized
email to every professor. Agreed it takes time, but it is worth it. We hope this will
help you. Best of luck!
- InternFeel