UNTrustFundtoEndViolenceagainstWomen

2013CallforProposals
BudgetSummary

PleasereviewtheBudgetGuidelinescarefullybeforecompletingtheBudget.

AllamountsmustbeenteredinUSdollars(USD).Enteramountwithoutanyperiods,commas,symbolsorspaces.Pleaserounduptothenearest
dollar.
Pleasenotethatallbudgetlinesareforcostsrelatedonlytoprojectactivities.

GeneralCategoryofExpenditures
I.Personnel
(includingthoseofimplementing
partners)

RequestedfromtheUNTrustFund

Year1

Year2

Year3

Total

Contribution
from
applicant/s

TotalCost

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

II.Training/Seminar/Workshops,etc.

III.AudioVisualandPrintingProduction
Costs
IV.Travel
(excludingcostsforM&E)
V.ContractualServices/Consultants
(excludingcostsforM&E)

$0

$0

$0

$0

VI.Equipment
VII.MonitoringandEvaluation[M&E]
(Allrelatedcostsincludingtravel,
consultants,etc.)

$0

$0

VIII.FinancialAudit

$0

IX.IndirectCosts(AdministrativeCosts)
X.AdministrativeAgentFees
(UNCTsonly)

$0

$0

Total

$0

$0

BudgetNarrative(maximum700words):

$0

$0


BudgetGuidelines:
i. TheUNTrustFundwillNOTfundthefollowing:
Costsofinfrastructuresuchaspurchaseofland,property,acquisitionofofficespace,construction,repairofexistingbuildingsor
offices,includingforexample,thebuildingandfurnishingofservicefacilities,sheltersorshortstayhomes;
Purchaseofanytypeofvehicles(i.e.cars,motorcycles,boatsetc.);
Coststhatcanbefinancedbyotherfundingsourcesinthecountryorbythegovernment(i.e.providingARTs);
Activitieswhereasubstantialpartofthebudgetisallocatedfortraveland/orconferencecostsandservices;
Activitieswhereasubstantialpartofthebudgetcoversinstitutionalrecurrentcostsand/orpersonnelcosts;
Grantsforfillingafundinggapforongoinginitiatives/projects;
Regional/internationallearningeventsorinternationaltravel.PleasenotethattheUNTrustFundwillonlysupportthoseregional
andinternationalworkshopsthatitconvenesitself.
ii. TheUNTrustFundwillNOTgiveprioritytoprojectproposalsinwhich:
A substantial part (e.g. more than 20 per cent) of the budget relates to institutional recurrent costs (e.g. rent, utilities) and/or
personnelcosts.
Equipmentpurchasesaretoohighinthecontextoftotalprojectcosts.
iii. Personnelcosts:

ForCivilSocietyOrganizations,ProfessionalAssociationsandResearchInstitutions:
ForprojectsbetweenUS$50,000andUS$500,000:Personnelcostsformanagingtheprojectmustnotexceed20percent
(20%)ofthegrantrequested.
ForprojectsbetweenUS$500,000andUS$1,000,000:Personnelcostsformanagingtheprojectmustnotexceed10percent
(10%)ofthegrantrequested.
Pleasenotethattheamountyouspecifywillbereviewedinrelationtotheoverallprojectcostandwillbesubjecttorevision.

ForGovernmentEntitiesandUNCountryTeams:Itisexpectedthatfullpersonnelcostswillbeborneunderthegovernment's
andUNCountryTeamsregularorprojectbudgetandshouldbereflectedassuch.Shorttermconsultanciesneededspecifically
forimplementationofthisprojectmaybeconsideredandshouldbereflectedundertheContractualServicesbudgetline.

iv. UNTrustFundCapacityDevelopmentWorkshop:
Forallapplicants:AllprojectsarerequiredtoallocateUS$10,000ofthegrantrequestedforacapacitydevelopmentworkshopto
be convened by the UN Trust Fund. This amount should also be indicated in the first year of implementation under the
Training/Seminar/Workshopsbudgetline.
v. Travel
PleasenotethattheUNTrustFundwillnotsupportanyinternationaltravelcosts.
vi. ContractualServices:
Forallapplicants:Pleasespecifywhatservicesrelatedtoprojectimplementationthecontractualservicesbudgetlinewillentail,
andjustifytheneedforitintheBudgetNarrative.
vii. Equipment:
Forallapplicants:Pleasespecifywhichequipmentiscrucialfortheimplementationoftheproject,andjustifytheneedforitin
theBudgetNarrative.Pleasenotethattheamountyouspecifymustbeminimalandwillbereviewedinrelationtotheoverall
projectcost.PleasenotethattheUNTrustFunddoesnotallowforthepurchaseofhardwareandfurnitureforoffices.
viii. Monitoringandevaluation:
Forallapplicants:Monitoringandevaluationcostsoftheprojectcannotexceed10percent(10%)ofthetotalgrantrequested.
Please note: The recommended budget allocations for monitoring and evaluation should be used as a guide to determine a
2

precisebudgetamountbasedonfactorssuchasthesizeandscopeoftheproject,baselineandendlinestudies,aswellascosts
forexternalevaluatorsinthecountry/region.Thisinturnwillalsodictatethetypeofendofprojectevaluationthatcanfeasibly
beconducted.
PleaseexplainthecostsofthemonitoringandevaluationcomponentsoftheprojectintheBudgetNarrative.
ix. Audit:
ForCivilSocietyOrganizations:Oneexternalfinancialauditisrequiredattheendoftheprojectperiod.Aprovisionforthecostof
thisactivity,notexceeding5percent(5%)ofthetotalamountrequestedshouldbeincluded.
For Government Entities: It is expected that audit costs will be borne under the government's regular budget and should be
reflectedassuch.
ForUNCountryTeams:ActivitiescarriedoutbyUNagenciesshallbeauditedinaccordancewiththeirownfinancialregulations
andrules.ThecostfortheauditshallbebornebytheUNagencies.
x. Indirectcosts:
Indirect project costs are related to administrative support of the project including financial management and information
resources management. Other indirect expenses comprise additional rental of office space, office maintenance and utilities,
telecommunicationsandofficesupplies.
For Civil Society Organizations: The maximum indirect project costs cannot exceed seven per cent (7%) of the total grant
requested and must be related to the approved project, with no exceptions. Please note that the amount you specify will be
reviewedinrelationtotheoverallprojectcostsandissubjecttorevision.
For Government Entities: Indirect costs are not applicable and government applicants are requested to submit their proposed
budgetsaccordingly.
For UN Country Teams: The UN Trust Fund will utilize the Standard MOU for Joint Programming Using Pass Through Fund
Management.Therateofindirectcostsshallbefixedsevenpercent(7%)ofthetotalofcategoriesIVII.
xi. AdministrativeAgentFees:
ForUNCountryTeamsONLY:TheAdministrativeAgentwillbeentitledtoallocateanadministrativefeeofonepercent(1%)of
thegrantrequestedtomeettheAdministrativeAgentscostsofperformingitsassociatedfunctions.
xii. MatchingFunds:
Forallapplicants:IndicationsofmatchingfundsfromparticipatingUNagencies,governmentandotherstakeholders,inaddition
toinkindcontributions(officespace,staff,conferencefacilities,mediaoutlets,supplies,other)shouldbeclearlyspecifiedand
brokendownbybudgetline.
xiii. GrantRequestRestrictions:
For large civil society organizations, governments and UN Country Teams: Budget requests should be within the range of a
minimumofUS$300,000toamaximumofUS$1milliontotalfordurationoftwotothreeyears.Budgetsmustbebasedonthe
proposedprojectandtakeintoconsiderationtheorganization'soperationalandabsorptivecapacity.
Forsmallcivilsocietyorganizations,especiallygrassrootswomensorganizationsandyouthledorganizations:Budgetrequests
willalsobeconsideredforaminimumofUS$50,000fordurationoftwoyears.Budgetsmustbebasedontheproposedproject
andtakeintoconsiderationtheorganization'soperationalandabsorptivecapacity.