Castleton Public Library, Board of Trustees

February 2016 Minutes

Tuesday, February 16, 2016
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix
at 7:05 p.m.
Roll Call: Olivia Karis-Nix, President; Nathan Hans, Treasurer; Doreen Truesdell,
Secretary; Mary Claire Aitkin, Trustee; Sarah Niemitalo, Trustee; Maria Marcucci, Trustee;
and Melissa Tacke, Library Director. Excused absent: Ryan Mullahy, Vice President; Janet
Hiser, Trustee.
Adoption of Agenda
There were no changes to the proposed meeting agenda. President Karis-Nix motioned to
adopt. Treasurer Hans seconded. Approved 6-0.
Public Comment
None.
Presidents Report
President Karis-Nix states there is nothing notable to report this period.
Secretarys Report
None.
Treasurers Report: Treasurer Hans presented the monthly Check Detail, Profit & Loss,
Balance Sheet, Profit & Loss Budget vs. Actual, and Reconciliation Detail statements for
January 2016. Treasurer Hans motioned to approve the Check Detail report. Trustee Aitkin
seconded. Approved 6-0.
Directors Report
Director Tacke presented a report of patron usage, programs, outreach, news and
upcoming programs through January 2016.The board sent an annual update to OSC who
filed a small amendment.
Computer help sessions are successful and typically result in one appt prescheduled each
week.
There will be a Saturday Story Time in March.
TED Talks coming on march 30. Two short TED Talks regarding Beauty.
Friends Report
Scheduled meeting tomorrow, 2/17. Secretary Truesdell will be checking in with Barbara
Kelp from Friends to discuss activity and commitment going forward.

Committee Reports
Administrative Committee- Trustee Niemitalo has been appointed to the committee, which
includes Vice President Mullahy and Library Director Tacke. No further report.
Funding CommitteeThe committee is considering effective ways to approach the
Village of Castleton for an increase in its financial support. The board needs to request
fund before April. This April may not be feasible, so we will plan to have a request in by
April 2017. President Karis-Nix recommended last month having a discussion at this
weeks board meeting as to appropriate uses for the excess funds from the 2015
budget. The board agreed to approach the Mayor to open a discussion as to how best
to allocate some of the funds. These funds are a one-time surplus. The board discussed
using some of the surplus for a summer library activitymovies in the park. Trustee
Marcucci suggested an idea of working with the Schodack Island State Park and to host
a movie night once a week in August. She agreed to look into renting a projector and
have a discussion with the State Park admins.
Operations/Capital Projects CommitteeTrustee Marcucci has been appointed to the
committee, which includes President Karis-Nix and Secretary Truesdell. No further report.
Policy Committee: Trustee Aitken has been appointed to the committee, which includes
Treasurer Hans and Vice President Mullahy. The committee will look into developing a
whistleblower policy and a disaster plan policy.
Old Business .
The results of the library boards self-evaluation found that areas of weakness included lack
of ongoing board member training. New trustees will be attending the CORE training in
April. The board discussed having a consultant from UHLS conduct training specific to the
boards needs or possibly a weekend day in August of brainstorming.
The librarys word-of-mouth marketing for the coming month is to tell three people about the
Foods for Fines program.
New Business
Trustee program attendance: Everyone committed to attending one or two programs. New
trustees agreed to review strategic plans.
Announcements
None.
Public Comment
None.
Executive Session
None.
Meeting adjourned at 8:15 p.m.