SAP FI Bank Recon

Project Islander
SAP 4.7 Training Material

Topic : Bank Reconciliation
Activity:
Bank Reconciliation
Step 1:
Upload and Post Electronic Bank Statement
Step 2:
Display Statement for Verification
Step 3:
Display Electronic Bank Statement Uploaded Overview
Step 4:
Manual clearing of incoming and outgoing bank account without electronic

bank statement
Step 5:
Update cheque encashment date for manual bank reconciliation clearing
Step 6:
Display Bank Account Line Item
Page 1 of 27
Project Islander
Activity:
Bank Reconciliation
Description: This document describes the process required to process bank

reconciliation
Impact:
Step 1:
Transfer AP Item to another Vendor/Customer
Pre-requisite:
a.
Downloaded copy of HSBC Hexagon Electronic Bank Statement in MT940
format.
b.
At this moment, this electronic bank statement function only applicable for the
following bank account: i)
HSBC Current Account MUR (001497163006)
ii)
HSBC Call Deposit Account MUR (001497163017)
HSBC Statement File

1. Open the text file for some
changes before importing.
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2. Remove item
:86:STANDING
INSTRUCTION 021
BAT
TO/FROM 017
DR BALANCE
As this item can cause error
during the import. However,
this line is merely for
information purposes. No
posting is required.
3. Saved the file with another

file name after changes
made.
Menu path : Accounting Financial Accounting Banks Incomings Bank

Statement Import
Transaction code : FF_5
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Enter Document header data
1. Import Data : CHECK
2. Elect. bank statement
format: S
3. Statement file: Specify the
modified statement file
location and filename.
Posting Parameters
4. Assign value date : CHECK
Output Controls
5. Execute as background job:
CHECK
6. Print Bank Statement:
CHECK
7. Print posting log: CHECK
8. Print Statistics: CHECK
9. Separate list: CHECK
10. Select
Page 4 of 27
to execute.
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11. Upon completion a

message will be
generated specifying the
spool number created.
12. Proceed to transaction
code SP01 to review the
posting.
13. Created By : UserID of

the personnel who
perform the statement
import.
14. Date created: Date of the
cheque created.
15. Select
Page 5 of 27
to execute.
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Output Controller: List of
Spool Requests
16. Select the spool no
(Title = RFEBKA00)
and Select on the print
icon
OR
17. To change printer
settings,
Spool request ->
Print -> Print with
changed parameters.
OR
For displaying the cheque,
Ticked on the particular spool
follow by GOTO > Display
requests > Contents.
18. Make appropriate

change to print setting
if required.
Select
screen.
Page 6 of 27
to return to previous
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19. Collect the print out
from the printer.
20. The earlier spool number

listed is the statement
listing.
21. The latter spool number
provides detail information
on the posting and error
generated
during
the
upload.
Page 7 of 27
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The 1st Spool generated list
22. In this list, you will be able
to identify the line item
produce by the TEXT file.
23. This
list
provides
information such as: Header
a. Bank No.
b. House Bank
c. Account Number
d. Statement Number
e. Statement date
Line Item
a. Item No.
b. Value Date
c. Cheque
No.
/
References
d. Transaction type
NBOA - Bill Of Exchange
NBRF - Brokerage Fee
NCHG - Charges and Other
Expense
NCHK - Cheque
NCLR - Cash Letter / Cheque
Remittance
NCOL - Collections
NCOM - Commision
NDCR - Documentary Credit
NDIV - Dividends - Warrents
NEQA - Equivalent Amount
NECK - EuroCheques
NFEX - Foreign Exchange
NINT - Interest
NLBX - LockBox
NLDP - Loan Deposit
NMSC - Miscellaneous
NRTI - Return Item
NSEC - Securities
NSTO - Standing Order
NTCK - Travellers Cheques
NTRF - Transfer
NVDA - Value Date Adjustment
e. Amount in debit or
credit
Page 8 of 27
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24. Notice the line item
00001, a message Error:
(F5 263) The difference
is too large for clearing
appear.
For
this
message, it can mean
only that: a. System not able to
find the value to clear
against.
b. System consists of
few same values.
Therefore, require use
to clear manually.
25. If
the
upload
is
successful, a posting
document will appear.
Notice the line item
00002,
a
document
number displaying at the
bottom acknowledging the
transaction made.
26. To validate the posting,

proceed to transaction
code FB03.
27. Insert
the
document
number and fiscal year.
Page 9 of 27
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28. Select
to exit
29. Goto transaction code

FBL3N to view the open
item of the outgoing
account.
30. Insert the bank account
number : e.g. 102402
31. All Items : From the
beginning months date
till todays date
32. Normal Item: Check
33. Select
Page 10 of 27
to execute.
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34. Notice that document has
been cleared and position
under cleared item.
35. Item left under open item
means cheque or
payment
un-presented.
Hence will be used for
Future
reconciliation
purposes.
Page 11 of 27
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Step 2:
Display Statement for Verification

Statement Display
Transaction code : FF_6
1.
Page 12 of 27
Double click on Print

bank statement and
Program RFEBKAP0.
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2.
Application: 0001
3.
Company code: MU01
4.
House bank ID:
5.
Bank account ID:
HKMCA MUR01 - Current Account

MUR (001497163006)
HKMCD MUR02 - Call Deposit
Account MUR (001497163017)
Page 13 of 27
6.
Select
7.
Scroll down to review the

statement.
to execute.
Project Islander
Step 3:
Display Electronic Bank Statement Uploaded Overview

Statement Reprocess
Transaction code : FEBA_BANK_STATEMENT
1. Application : Electronic and
manual bank statement
2. Company Code : MU01
3. House Bank:
4. Account ID:
HKMCA MUR01 - Current Account
MUR (001497163006)
HKMCD MUR02 - Call Deposit
Account MUR (001497163017)
5. Select
Page 14 of 27
for overview.
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6. Double click on the bank to
further
drilldown
to
statement level.
7. The
next
list
display
statement uploaded into the
system with the statement
number attached.
8. Double
click
respective
number.
Page 15 of 27
on
the
statement
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9. The next list display the
statement
line
item
uploaded.
10. Select
Page 16 of 27
to exit.
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Step 4:
Manual clearing of incoming and outgoing bank account without

electronic bank statement
Pre-requisite:
a. This process applies to both items uploaded but posting failed OR,
b. Manual bank reconciliation
For this training material, the follow process describe the posting transfer fr
Menu path : Accounting Financial Accounting General Ledger Document entry
Enter G/L Account Document
Transaction code : FB50
This process posts the
transfer amount from Call
Deposit to Current Account.
Page 17 of 27
1.
Document Date: Insert

based on the date from
the statement
2.
Posting
Date:
Insert
the statement
3.
Reference: Optional Insert

some description e.g.
Transfer
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4.
G/L Account : e.g. 102401
5.
D/C: Debit
6.
Amount: 160,298.50
7.
Text: Transfer Of Fund
8.
G/L Account : e.g. 102432
9.
D/C: Credit
10. Amount: 160,298.50

11. Text: +
12. Select
simulate document.
13. Select
document.
Page 18 of 27
to
to post the
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Menu path : Accounting Financial Accounting General Ledger Document entry

Post with clearing
Transaction code : F-04
1. Document Date: Insert

the statement
2. Posting Date: Insert based
on the date from the
statement
3. Reference: Optional Insert
some
description
e.g.
Transfer
Transaction to be processed
4. Transfer
posting
clearing: CHECK
with
5. Posting Key : 40
6. Account : 102400 (Main
account)
Page 19 of 27
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7. Amount
:
Insert
the
amount needed to be
transferred.
8. Text : Bank Reconciliation
posting
9. Select on Process Open
Item icon.
10. Company Code : MU01

11. Account:
102401
(Incoming account based
on Step 1 outstanding
process not posted)
12. Account Type : S
13. Select
Items.
Page 20 of 27
Process
Open
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14.
Page 21 of 27
Select all
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15. Deactivate all
16. Choose the open item by

double clicking on the
item
Page 22 of 27
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17. Document -> Simulate
18. Select
Page 23 of 27
Save
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Step 5:
Update cheque encashment date for manual bank reconciliation

clearing
IMPORTANT NOTE : This step is optional. Unless the cheque encashment date is
important to be listed together on the cheque register, otherwise, can be omitted.
Prerequisite:
a. This process is only valid whereby cheque numbers are maintained in the
system.
b. Manual bank reconciliation transfer with clearing. (Non electronic bank
statement)
c. Upload e-statement failed and transfer with clearing posting was made manually.
d. Transfer posting from outgoing account is made to main account.
Menu path : Accounting Financial Accounting Accounts Payable Environment
Check information Change Additional info/cash
Transaction code : FCH6
Page 24 of 27
1.
Paying
MU01
company
code:
2.
House Bank: e.g. BBMCA
3.
Account ID: MUR01
4.
Check number: Insert the

cheque number here
5.
Select
to execute.
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6.
Check encashment: Date

of the cheque cleared
7.
Select
8.
Goto transaction
FCHN
code:
9.
Paying
MU01
code:
to save.
company
10. House Bank: e.g. BBMCA

11. Account ID: e.g. MUR01
12. Select
Page 25 of 27
to execute.
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Notice on the last column,
comprise of encashment /
void date.
13. Enca./void:
06.04.2004
14. Select
Page 26 of 27
to exit.
e.g.
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Step 6:
Display Bank Account Line Item
Menu path : Accounting Financial Accounting General Ledger Account

Display/Change Line Item
Transaction code : FBL3N
15. Insert the bank account
number : e.g. From
102400 to 102402
16. All Items : From the
beginning months date
till end of the month
17. Normal Item: Check
18. Select
to execute.
Notice that document has

been cleared and position
under cleared item.
19. With the selection of
all the 3 account, this
report generates all
the
information
required such as bank
balances,
bank
reconciliation
balances.
20. Item left under open
means
item
cheque or payment
un-presented. Hence
will be used for Future
reconciliation
purposes.
Page 27 of 27

SAP FI Bank Recon

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SAP FI Bank Recon

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Project Islander

SAP 4.7 Training Material

Upload and Post Electronic Bank Statement

Display Statement for Verification

Display Electronic Bank Statement Uploaded Overview

Manual clearing of incoming and outgoing bank account without electronic

Update cheque encashment date for manual bank reconciliation clearing

Display Bank Account Line Item

Description: This document describes the process required to process bank

Transfer AP Item to another Vendor/Customer

HSBC Statement File

3. Saved the file with another

Menu path : Accounting Financial Accounting Banks Incomings Bank

11. Upon completion a

13. Created By : UserID of

18. Make appropriate

20. The earlier spool number

26. To validate the posting,

29. Goto transaction code

Display Statement for Verification

Menu path : Accounting Financial Accounting Banks Incomings Bank

Double click on Print

Company code: MU01

House bank ID:

Bank account ID:

HKMCA MUR01 - Current Account

Scroll down to review the

Display Electronic Bank Statement Uploaded Overview

Menu path : Accounting Financial Accounting Banks Incomings Bank

Manual clearing of incoming and outgoing bank account without

Document Date: Insert

Reference: Optional Insert

G/L Account : e.g. 102401

Text: Transfer Of Fund

G/L Account : e.g. 102432

10. Amount: 160,298.50

Menu path : Accounting Financial Accounting General Ledger Document entry

1. Document Date: Insert

10. Company Code : MU01

15. Deactivate all

16. Choose the open item by

Update cheque encashment date for manual bank reconciliation

House Bank: e.g. BBMCA

Account ID: MUR01

Check number: Insert the

Check encashment: Date

10. House Bank: e.g. BBMCA

Display Bank Account Line Item

Menu path : Accounting Financial Accounting General Ledger Account

Notice that document has

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