2581 MicrosoftWord2010 RTM WSG External

Work Smart: Microsoft Word 2010
Get Started
About Microsoft
Word 2010
Use this guide to learn about some of the new and improved
features which are available in Microsoft Word 2010. To learn
more about other new features in Microsoft Word 2010, go to
http://office.microsoft.com/en-us/.
Topics in this guide include:
Understand Co-Authoring
Use the Navigation Pane
Use Polished Find
Work with Translation Tools
Understand Paste Live Preview
Use Improved Text Effects
Incorporate Screenshots
Work with Additional Microsoft SmartArt Graphics
Customization note: This document contains guidance and/or step-by-step installation instructions that can be reused, customized, or
deleted entirely if they do not apply to your organizations environment or installation scenarios. The text marked in red indicates either
customization guidance or organization-specific variables. All of the red text in this document should either be deleted or replaced prior to
distribution
Understand Co-Authoring
In Word 2010, multiple authors can now edit a document at the same time, while seeing who is working on other sections.
If changes are made by others, new additions and authors are highlighted so you know what change was made where and by whom.
Notes
Co-authoring features require Microsoft SharePoint Server 2010 or Microsoft Windows Live Skydrive.
Content synchronization is controlled by the user. Your changes are available to others when you save your changes. Others get your
More Work Smart Content: http://microsoft.com/itshowcase

This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE
INFORMATION IN THIS DOCUMENT. 2012 Microsoft Corporation. All rights reserved.
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changes when they save their file.

You must be service-enabled, which means you must have rights to SharePoint Server 2010 or Microsoft Windows Live, and presence
information requires Microsoft Lync 2010.
To See Who Else Is Editing the Document

To locate who else is viewing a document, view the colored icons
indicating their online status alongside their display name.
To See What Areas of a Document Have Changed

Document changes are highlighted so
document.
You can turn the feature on and off by
you can easily spot what has changed since you last looked at the
selecting the Review tab, and in the Tracking group, click Show Markup.
To Restrict Others from Making
Changes
On the Review tab, in the Protect group,
click Block Authors to prevent others from changing selected text.
Use the Navigation Pane

You can use the improved Navigation Pane in Word 2010 to navigate through a structural view of a document to find your place, rearrange
your document, and see who is co-authoring the document.
To Display the Navigation Pane

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Get Started
Click the View tab, and in the Show group, select the Navigation Pane check box.
To Browse Your Document

In the Navigation Pane:
Click the Browse the headings in your document tab
Click the arrow
to see a list of headings and subheadings.
next to the heading title to expand or collapse the view.
Click the Next Heading or Previous Heading arrows
to navigate to the next section in the document.
To Rearrange Your Document

In the Navigation Pane:

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Get Started
Drag the heading up or down to
rearrange your document. A horizontal bar indicates the drop location.
OR
Right-click on a heading to display a
illustrated.
list of options such as promoting or demoting the heading level as
To Browse Pages in Your
Document
In the Navigation Pane, click the

your document pages.
Browse the pages in your document tab to see a thumbnail view of
Note
When a document is shared with other users, icons
the document.
appear in the Navigation Pane to indicate that another user is working in that area of
Use Polished Find

With Polished Find, you can search for and find content by object type, including graphics, tables, charts, equations, footnotes, endnotes, and
comments.
To Search Content by Object Type

Click the magnifying glass
document.
next to the Search text box to display options such as searching for graphics, tables, or equations in your

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Get Started
To Search Content for Text
In the Navigation Pane, in the Search text box, enter the text you want to search for, and Word 2010 starts searching for and
highlighting matches.
Matches are highlighted in the Navigation Pane and your document pages.
Click the Next Search Result or Previous Search Result arrows
to see the occurrences of the search term.
Note
You can also use the Find command, in the Editing group of the Home tab to access the Navigation Pane and search feature.
Work with Translation Tools

Word 2010 Translation Tools include document translation, on-demand translation, side-by-side translations, and the Mini Translator.
To Set the Translation Tools Default Language

Click the Review tab, select Translate in the Language group, and then select Choose Your Translation Language to set your preferred
language, and then click OK.

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To Translate Your Entire Document
On the Review tab, select Translate in the Language group, and then click Translate Document to display a side-by-side Machine
Translation from Word using Microsoft Translator.
Note
Text for translation is sent over the Internet in unencrypted HTML format to a machine translation provider.
To Translate Text in Your Document

1
Select the text you want to translate.
On the Review tab, select Translate in the Language group, and then click Translate Selected Text to display the Research task
pane with the translation results.
To Use the Mini Translator

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Get Started
On the Review tab, select Translate in the Language group, and then click Mini Translator to toggle the feature on and off.
With the Mini Translator feature turned on, point to a word or select a phrase and hover over it, the Mini Translator toolbar appears
displaying the translation results.
Understand Paste Live Preview

You can choose how information will be pasted into a Word 2010 document.
On the Home tab, in the Clipboard group, click Paste, or use CTRL+V, to paste information into your document. The paste option
control
4
5
Click
is displayed.
to display the Paste Options mini toolbar.
Hover over each paste option to see a live preview of how the information you pasted will be formatted, and click to select the option of
your choice.
Paste Live Preview provides context-sensitive options depending on the content being pasted. For example, if you are working with a table in
Word 2010, paste options may include Nest Table, Merge Table, and Insert as New Row. The following table shows some of the more

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Get Started
common paste options.
Paste Option
icon
Description
Keep source formatting
Use destination style
Paste as picture
Paste as text only
Link and keep source formatting
Link and merge formatting
Ink
Tip
Paste Options are also available to you directly from the menu when you use right-click to paste information into your document.
Use Improved Text Effects

In Word 2010, you can use new text formatting features such as shadow, glow, or reflection to highlight text, add emphasis, or improve the
user interface.
To Apply Text Effects

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Get Started
Select the text to which you want to apply an effect.
On the Home tab, in the Font group, click the Text Effects button
In the list box, select one of the preconfigured effects or use the options at the bottom of the gallery (Reflection, Glow, and so on) to
define your own effect.
Incorporate Screenshots
In Word 2010. you can use the Screenshot command to capture a picture of an item and paste it directly into your document. Once the
graphic is inserted, you can adjust it to look more like your document.
To Insert a Screenshot
On the Insert tab, in the Illustrations group, click Screenshot.
Select one of the icons under Available Screen Shots to insert a screenshot of any other the other windows you have open
(browser window, other documents, and so on).
Click Screen Clipping and then drag to select and capture a portion of the window you want added to your document.

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Get Started
Once your screenshot is placed in the document, double-click on it, and then select from one of the following options in the Adjust
group on the Format tab, under the Picture Tools tab.
The following table shows more information about the Adjust group options in Picture Tools.
Icon
Description
Click Corrections to adjust the brightness,
contrast, or sharpness of the picture.
Click Color to adjust the color of the picture,
for example, to make a chart the same color
scheme as your document.
Click Remove Background to remove
background from your screenshot, for
example you want to keep the chart but do
not want to include the words that originally
wrapped around the chart.

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Work with Additional SmartArt Graphics

You can use the new SmartArt graphics which are available in Word 2010 to create diagrams and to transform bullet point text into visuals .
To Add SmartArt to Your Document

1
On the Insert tab in the Illustrations group, click SmartArt.
In the Choose a SmartArt Graphic dialog box, select the type of SmartArt you want to insert in your document, and then click OK.
Use the Text Pane to add the text to your SmartArt.

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Get Started
Use the commands on the Design tab to change the layout or style of your SmartArt.
For More Information
Getting Started with Office 2010

http://office.microsoft.com/en-us/help/fx100646671033.aspx

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Work Smart: Microsoft Word 2010

Use the Navigation Pane

Use Polished Find

Work with Translation Tools

Understand Paste Live Preview

Use Improved Text Effects

Work with Additional Microsoft SmartArt Graphics

More Work Smart Content: http://microsoft.com/itshowcase

Work Smart: Microsoft Word 2010

changes when they save their file.

To See Who Else Is Editing the Document

indicating their online status alongside their display name.

To See What Areas of a Document Have Changed

You can turn the feature on and off by

To Restrict Others from Making

On the Review tab, in the Protect group,

click Block Authors to prevent others from changing selected text.

Use the Navigation Pane

To Display the Navigation Pane

Work Smart: Microsoft Word 2010

To Browse Your Document

to see a list of headings and subheadings.

next to the heading title to expand or collapse the view.

Click the Next Heading or Previous Heading arrows

to navigate to the next section in the document.

To Rearrange Your Document

More Work Smart Content: http://microsoft.com/itshowcase

Work Smart: Microsoft Word 2010

Drag the heading up or down to

rearrange your document. A horizontal bar indicates the drop location.

list of options such as promoting or demoting the heading level as

To Browse Pages in Your

In the Navigation Pane, click the

Browse the pages in your document tab to see a thumbnail view of

Use Polished Find

To Search Content by Object Type

More Work Smart Content: http://microsoft.com/itshowcase

Work Smart: Microsoft Word 2010

To Search Content for Text

to see the occurrences of the search term.

Work with Translation Tools

To Set the Translation Tools Default Language

More Work Smart Content: http://microsoft.com/itshowcase

Work Smart: Microsoft Word 2010

To Translate Your Entire Document

To Translate Text in Your Document

Select the text you want to translate.

To Use the Mini Translator

Work Smart: Microsoft Word 2010

Understand Paste Live Preview

More Work Smart Content: http://microsoft.com/itshowcase

Work Smart: Microsoft Word 2010

common paste options.

Use Improved Text Effects

To Apply Text Effects

Work Smart: Microsoft Word 2010

Select the text to which you want to apply an effect.

On the Insert tab, in the Illustrations group, click Screenshot.

More Work Smart Content: http://microsoft.com/itshowcase