Pegboard Minutes Meeting

Hyatt Regency Yogyakarta

Tuesday, March 12, 2015
At Merbabu
General Manager
Present: Nurcahyadhi
Leadership Committee Members:
Present: Yuminanto Nugroho, Pratiwi Damayanti, Catur Binawan, Budi Sihing, Herwan Joko,
M. Renzo, Ema Widiastuti
Others Present:
Agnes Niken, Agus Santoso, Kamila
Proceedings:
Meeting called to order at 10.00 am by General Manager
Key Financial Summary report presented by Director of Finance.
-

Pak Nugie reviewed the hotel performance for the period February 2015.

Immediate action is required:

Department
F&B

Point of Discussion
1. Chef & DOFB with GM need to decide
about the design and quantity of
chinaware before purchasing it.
2. Please CC record all wasted food at all
outlets (Regency Club and Kemangi
Bistro) including jajan pasar at the
wasted food report on daily basis to
Cost Audit.
3. Regarding the way how to control speed
up delivery food to our Guest, please
prepare time report order meal start
from taking order by Captain Order
until meal serve to guest.
4. Will do and report sales analyze for
beverage cost in Bogeys Teras and
Kemangi Bistro in period Dec14 and
Jan15 why was over budget before
next pegboard.
5. Find and compare price for buying
between LCD 3500 and Lumens or 5000
Lumens and alternative kind of LCD can
stand near projector.

Golf & Rec

1. Discount green fee and rental

equipment for BCA and BNI Credit Card

Assig
n to
Chef
&
DOFB

Chef
&
Cost
Audit

Date of
Completion
Immediately

Immediately

Immediately
DOFB
&Chef
Immediately
DOFB

Immediately
DOFB
&
Mater
ial

DOR
&

Immediately

Remark

holders. The promotion will display on

credit card monthly information
(example: billing
statement,website,flyer).

Golf
& Rec
Mgr.
Immediately

Engineering

Rooms

2. To increase golf revenue and golf

members, the member target must be
specific. Create promotion for mediumto-high persons (for example: visit
company and find new golf member)

DOR
&
Golf&
Rec
Mgr.

1. LED project in guest room corridors area.

DOE

On
Progress

Done sample at 3rd

floor , waiting the
LED Lamp EPR no
834

2. Buy a rice cooker to use the element inside

and pair it to serving dish (1 litre capacity).

DOE

Done

3. Follow up to GM the result lab test case E

coli bacteria on tiramisu and ice cube.

DOE

Done

4. Implement and co-ordinate with Pak Dany

(Trane) for automatic control panel AC in
Ballroom like in Tentrems Hotel ballroom

DOE

Done

Already install in
Serving Dish at
Kemangi.
Already re check to
different Lab , BLKY
result 0 for all total
coliform and E Coli/
Coli Tinja
Already installed by
Adicond .

5. Have grand plan of spare machine

equipments we need so that if there is a
broken machine equipment, it can be replaced
immediately and we still have other stocks.

DOE

On
progress

1.

Follow-up airport pick up golden or

Koperasi Hyatt, specially for transport
guest to Wisma Bahasa.

DOR

Immediately

2.

DOR asks Golden Bird to provide more

Avanza cars in hotel due to house-use
transport.

DOR

Immediately

DOR

Immediately

DOR

Immediately

1. Progress new P&P for Hystar

DOHR

Immediately

2. Extra wages on Feb15 was over than

budget and last year. Please investigate.

DOHR

Immediately

3. On summary payroll, less credit (leaves)

last year lower than Feb15. Please

DOHR

Immediately

3.

4.

HRD

Make sure to Budi Jaya will reprint the

design of guest amenities with good
quality design.
Please make sure umbrella on every
spot in Hotel is available (bell desk,
kemangi, bogeys, etc). Umbrella
responsibility is under every outlet.

Already listing and

make spare for some
machine.

investigate

DOHR

Immediately

4. Release more employees annual leaves

S&M
ACCOUNTING

N/A
1. On medical report addition reason why
the claim is not covered/paid.

SM
ACT

Immediately

2. Please check on transportation expense

Room, there is two city use that should
be on SM transportation expense.

ACT

Immediately

3. Please do analyze the cost of gas and

electricity before and after installing
New Boiler and Chiller start on April
2014-March 2015

ACT

Immediately

ACT

Immediately

ACT

Immediately

ACT

Immediately

4. Result inventory in Paseban on 25

February 2015 there is shrinkage of
wine. Due to any transfer beverage
from Paseban to Bogeys date 9
February 2015 not posted. Please
investigate.
5. Result inventory in Bogeys on 25
February 2015 there is shrinkage of 2.8
draught beer barrel. After check
movement from General Store, there is
any posting 2.8 barrel to Bogeys.
Please investigate.
6. Income audit will check bill open-closed
in outlet. Will follow-up to outlet when
time between open-closed is unusual.
Closing remark:

Any outstanding notes that are due, need to be sent to Pak Nur and Pak Nugie, immediately
dont wait until the next Pegboard.