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    RosemaryCastro
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    1) The document outlines the terms and conditions for establishing a club account with Associated Students, Inc. (ASI) at Sacramento State. It details approval processes, withdrawal and deposit policies, authorized signers, and responsibilities of the club and ASI. 2) Clubs must get approval from their faculty advisor and the Student Organizations & Leadership Office to open an ASI account. Withdrawals require original receipts and two signatures for amounts over $10,000. 3) The account is not interest-bearing and clubs are responsible for any fees, such as returned check fees or stop payments. Clubs must keep authorized signers up to date and accounts may be audited annually.

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    Club Agreement Form

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    1) The document outlines the terms and conditions for establishing a club account with Associated Students, Inc. (ASI) at Sacramento State. It details approval processes, withdrawal and deposit policies, authorized signers, and responsibilities of the club and ASI. 2) Clubs must get approval from their faculty advisor and the Student Organizations & Leadership Office to open an ASI account. Withdrawals require original receipts and two signatures for amounts over $10,000. 3) The account is not interest-bearing and clubs are responsible for any fees, such as returned check fees or stop payments. Clubs must keep authorized signers up to date and accounts may be audited annually.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    71 views4 pages

    Club Agreement Form

    Uploaded by

    RosemaryCastro
    1) The document outlines the terms and conditions for establishing a club account with Associated Students, Inc. (ASI) at Sacramento State. It details approval processes, withdrawal and deposit policies, authorized signers, and responsibilities of the club and ASI. 2) Clubs must get approval from their faculty advisor and the Student Organizations & Leadership Office to open an ASI account. Withdrawals require original receipts and two signatures for amounts over $10,000. 3) The account is not interest-bearing and clubs are responsible for any fees, such as returned check fees or stop payments. Clubs must keep authorized signers up to date and accounts may be audited annually.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
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    of 4

    6000JStreet

    Sacramento,CA958196011

    CLUBACCOUNTAGREEMENT

    TERMSOFAGREEMENT

    Thefollowingtermsandconditionsprovideinformationrelativetotheestablishmentofaclubaccountwith
    ASCSUS.Theconditionsareasfollows:

    1. Allstudentclubsandorganizationsmustfirsthaveapprovalfromtheirfacultyadvisorandfromthe
    StudentOrganizations&Leadership(SO&L)OfficetoestablishaclubaccountwithASI.
    2. AllstudentclubsandorganizationsmustcomplywiththeattachedSacStatepolicy.
    3. Anyitemdepositedtoyouraccountwhichisreturnedunpaidfromthebankuponwhichitisdrawnfor
    reasonsofinsufficientfunds,refertomaker,etc.,willbechargedbacktotheclubaccountwithany
    applicableNSFfees.
    4. ASIcannothonoranywithdrawalwhentheclubaccounthasaninsufficientbalancetocoverthe
    withdrawal.
    5. Allwithdrawalsfromtheaccountwillbeintheformofchecksthataresubstantiatedbyoriginal
    receipts,invoices,orotherdocumentationapprovedbyASIsDirectorofFinanceandAdministration
    (pleaserefertoinstructionsonthebackoftheASICheckRequestForm).Anywithdrawalsbelow
    $20.00willbeissuedincash.
    6. TherewillbenoservicechargeassessedbyASIformaintenanceofclubaccountshowever,ifASI
    mustfileastoppaymentrequestwiththebankinginstitution,thecostofthestoppaymentfeewillbe
    theresponsibilityoftheclub.
    7. WhentheclubororganizationusesASIequipment,services,orfacilities,theclubororganization
    agreestopayinfullanyfeesanddamagesthattheorganizationmayincurandauthorizesASItodebit
    and/orencumbertheaccountforsuchfeesanddamages.
    8. ASIrequiresallclubsandorganizationstohaveonfileanauthorizedsignatureformindicatingthe
    individualsallowedtowithdrawfundsorrequestandreceiveaccountbalances.Allcontractsshould
    includesufficientauthorizedsignatures,sincetheindividualthecheckismadepayabletocannotbethe
    sameindividualauthorizingthecheckrequest.Anypayablegreaterthan$10,000requirestwo
    signatures.
    9. Itistheresponsibilityoftheorganizationtoupdateauthorizedsignatureswhennewofficersareelected.
    Allupdatedcontractsmustalsohaveasignaturefromtheirfacultyadvisorandarepresentativeofthe
    SO&LOffice.
    10. ItisunderstoodbythepartiesoftheClubAgreementthatAssociatedStudents,asalimitedagentforthe
    accountfunds,shallnotberesponsibleforobligationsincurredbytheclubororganization.Norshall
    AssociatedStudentsbetheguarantorintheeventthatfundsheldinthisaccountareinsufficientto
    satisfyanindebtednessoftheprincipal.
    11. Thisaccountmaybesubjecttoanannualindependentaudit.

    12. Fundsinthisaccountwillnotearninterest.AnyinterestearnedshallaccruetotheAssociatedStudents
    asconsiderationunderthisAgreement.

    Revised:August31,2015

    BankAccountsandCashManagement
    PolicyAdministrator:
    VicePresidentforAdministration
    Authority:
    StateAdministrativeManual19462(BankAccounts)
    PresidentialMemo0201ExecutiveOrders731and1000
    EffectiveDate:
    January10,2002
    Updated:
    July1,2008
    CrossReferences
    :AffiliatedOrganizations(NonStudent)CreditCard
    AcceptanceDelegatedFinancialAuthorityandResponsibilitiesNonState
    Funds,AcceptingandAdministering
    PolicyNumber:ADM0108

    BANKACCOUNTSANDCASHMANAGEMENT
    StatelawandrelevantCaliforniaStateUniversity(CSU)policyrequirethatallmoneyreceivedforgoods,servicesor
    donationsbytheUniversity,oranyentityconnectedwiththeUniversitybedepositedinaccountsapprovedbythe
    UniversitysChiefFinancialOfficer(CFO).Accordingly,itisthisinstitutionspolicythatallfundsreceivedbyUniversity
    relatedentities,includingUniversitydepartments,affiliatedorganizations,andstudentclubsandorganizations,bedeposited
    inaccountsmaintainedbytheUniversityCFO,oneoftheUniversitysrecognizedauxiliaries,orotherbankinginstitutions
    approvedbytheUniversityCFO,asappropriate.Exceptionstothisrequirementareorganizationsthathaveseparatelegal
    statusgrantedbythestate/federalgovernment(i.e.,501/c/3,501/c/7,etc.).Thecollectionoffunds,regardlessofdepository,
    mustbeconductedinamannerthatfacilitatespropercashcontrol.Allfundswillbeusedinamannerconsistentwith
    relevantState,CSU,orcampuspolicy.
    ThispolicyalsogovernscashmanagementforfundsmaintainedbytheUniversityChiefFinancialOfficer.Efficientcash
    managementinsuresthetimelydepositoffundsandpaymentofvendorinvoicestherebyenhancinginvestmentearningsfor
    theUniversity.
    Responsibilities
    Organizationshavingseparatelegalstatusgrantedbythestate/federalgovernmentandmaintainingabankaccountoutside
    theUniversitymustsubmitalettertotheAssociateVicePresidentforFinancialServicesprovidingthelegalnameofthe
    organization,thetaxIDnumber,andthebankname,branchaddress,andbankaccountnumberoftheorganization.
    ExceptionstothisrequirementarenonstudentorganizationsrequestingaffiliationwiththeUniversity.Theywillprovide
    theinformationwhensubmittingarequestforrecognitionasanAffiliate.
    Exceptionsfordepositsmadeoutsideapprovedaccounts,otherthanthosewithseparatelegalstatus,arepossibleforunusual
    anddocumentedcircumstances.ExceptionsmaybemadeonlybytheUniversityCFOordesignee.
    Onaperiodicbasis,theCaliforniaStateUniversitysystemorSacramentoStatewilldetermineifanyfundsdepositeduse
    thecampusnamesortaxIDwithoutapproval.Thisreviewmightconsistofcommunicationwithcampuscommunity,
    searchesfornonprofits/charitiesusingCAOfficeofAttorneyGeneraland/orGuideStar,orcontactingbankinginstitutions.

    TheUniversityBursarisresponsibleforinsuringthetimelydepositandpropercashcontroloffundsdepositedwiththe

    University.Insuringpropercashcontroloffundsdepositedwithauxiliariesistheresponsibilityoftherespectiveauxiliary.
    WelltimedpaymentofvendorsfromaccountsmaintainedbytheUniversityistheresponsibilityoftheUniversity
    Controller.
    Scope
    ThispolicyappliestoanyUniversitydepartmentorrelatedentitythatusetheUniversitysname,initials,logo,mascotor
    address,includingstudentclubsandorganizationsandaffiliatedorganizations.Italsoappliestothefinancialunits
    responsibleforthepropercashcontroloffundsdepositedwiththeUniversityoroneoftheUniversitysrecognized
    auxiliariesaswellasthecashmanagementoffundsmaintainedbytheUniversity.
    Procedures
    Forthepurposeofthispolicy,cashcontrolisdefinedassegregationbetweenaccountabilityandcustodianshipanapproved
    prenumberedcashreceiptorreceiptingsystemasafe(ifavailable)orlockedboxtosafeguardfundsbetweendeposits
    depositsmadeaccordingtoUniversityorauxiliarydeadlines,andothersafeguardsasnecessary.
    Universityguidelines:
    ProceduresforDepartmentsConcerningDepositsandCashControl
    TheCashManagementguidelinesfortheUniversityaremaintainedbytheUniversityControllerandUniversityBursar.

    ApprovedbyAlexanderGonzalez
    10/02/08

    SIGNATUREFORMAGREEMENTFORESTABLISHMENTOFA
    CLUBACCOUNT
    NAMEOFCLUBACCOUNT: _______________________
    ACADEMICYEAR:
    _____________________

    Wouldyoulikethereleaseoffundstorequireaminimumoftwosignatures?______YES_____NO

    IfYES,pleaseincludeaminimumof
    three
    signatures.IfNO,provideaminimumof
    two
    signatures.

    _____________________________________________

    PrintedNameofPresidentSignatureofPresident

    _____________________________________________

    ContactPhoneNumber(REQUIRED)ContactEmail(REQUIRED)

    _____________________________________________

    PrintedNameofTreasurer/LikeOfficerSignatureofTreasurer/LikeOfficer

    _____________________________________________

    ContactPhoneNumber(REQUIRED)ContactEmail(REQUIRED)

    __________________________________________________________________
    PrintedNameofAuthorizedSignerSignatureofAuthorizedSignerTitle

    _____________________________________________

    ContactPhoneNumber(REQUIRED)ContactEmail(REQUIRED)

    __________________________________________________________________
    PrintedNameofAuthorizedSignerSignatureofAuthorizedSignerTitle

    _____________________________________________
    ContactPhoneNumber(REQUIRED)ContactEmail(REQUIRED)

    THEAREABELOWMUSTBECOMPLETEDTOCREATEORRENEWANACCOUNT
    WITHTHEASIOFFICEOFBUSINESSANDADMINISTRATION

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