Date: 1 December, 2010

To,
Director
Address.
Subject: Booking of hall and rooms for <no. of days>meeting.
Dear Sir,
We would like to have a residential meeting for <no. of days> at your premises
for Date<from to>.
This is requesting you to book rooms for <total person> people and meeting hall
of around capacity of <total person> participants for Date.
Please kindly confirm the booking at the earliest.
Thanking you,

With Regards,
Your name
Designation
organization