Timetracker Spring2016 Echegaray2

Weekly School Counselor Time Tracker
Date
School: XYZ school
Counselor:
56
CODE KEY
Time
Monday
Tuesday
Wednesday
Thursday
Friday
7:00 AM
7:30 AM
8:00 AM
8:30 AM
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM
DIRECT STUDENT
SERVICES
1
1
1
5
MA
MA
Email
1
1
3
7th Grade
Procedures
7th Grade
Procedures
5
4
1
1
1
1
Email
Lesson Prep
4
4
6.2 Bullying
6.2 Bullying
Developed by Felipe R Zaartu

digitalcounselor.com
MA
Abe Help
Abe Help
Abe Help
Collaboration
Collaboration
Lunch
6.2 Bullying
6.2 Bullying
MA
4
5
2
Collaboration
Email
2 CG
1
5
1
1
1
2
2
2
9
9
MA
Emails
MBC
MBC
MBC
EL
KB
MW
Duty
Duty
1
1
5
4
2
3
3
9
9
1
MA
MA
1
1
MA
MA
INDIRECT STDNT
SERVICES
Email
PLC +
BP
PRGRM MANAGE &

SUPPORT
CPS
CPS
Duty
Duty
3.4 Hunt
CODE KEY
1:00 PM
1:30 PM
2:00 PM
2:30 PM
1
1
1
1
6.2 Bullying
6.2 Bullying
6.2 Bullying
6.2 Bullying
3:00 PM
1
4
2
2
4
SS 3.4
MBC
DIRECT STUDENT
SERVICES
3.4 Grubb
Planning Meeting
6am
4el
Needy Families
LH Home visit
INDIRECT STDNT
SERVICES
LH Home visit
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
23
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
100%

41%
13%
16%
14%
Program Management
9%
Program
Management
Delivery (80% or
more)
47

Professional Develop.
Data Analysis
Fair-Share
School Counselor Use of Time

Core Curriculum
CODE KEY
Core Counseling Curriculm

Individual Student
Planning
9%
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
7%
41%
14%
Indiv. Student Planni
Responsive Service
Indirect Services
Responsive Services
16%
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
13%
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Manageme
Non Counselor Duty
80/20 Breakdown
Program Management
Delivery (80% or more)

Professional Development
9%
Program Management
7%
Data Analysis
Fair Share
Data Analysis
84%
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
4
Non Counselor Duty
7%

Non Counselor Tasks

Core Curriculum
Indiv. Student Planning
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
Back from Spring Break

26
Time
CODE KEY
Tuesday
4/5/16
Monday
Thursday
4/7/16
Wednesday
Friday
DIRECT STUDENT
SERVICES
7:00 AM
7:30 AM
8:00 AM
8:30 AM
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

3
3
4
4
2
2
2
4
2
2
Transfer Student: Guardian meeting -wh Student Course Registration: Scheduling
INDIRECT STDNT
SERVICES
Transfer Student: Guardian meeting -wh Student Course Registration: Scheduling
Supervisor Check-in
Supervisor Check-in
Student Appointments -ELD 18yr old tr
3
3
Parent meeting: IEP student accountabilit
Parent meeting: IEP student accountabilit PRGRM MANAGE &

SUPPORT
Student Course Registration: Scheduling
Student Appointments -senior course se Student Course Registration: Scheduling
Student course registration: Scheduling
Student Appointments: -IEP student colle
Teacher Meeting: w/ Ms Jones -final g
Teacher meeeting: concern over transfer
Student Course Registration: Scheduling
Supervisor Check-in
2
2
2
4
2
4
CODE KEY
1:00 PM
1:30 PM
2:00 PM
Parent Meeting (walk-in): returning to
Upcoming freshman 4year plan evaluation DIRECT STUDENT

SERVICES
Student Appointments: -recommendation Student Appointments: -course curriculum
2
2
Upcoming freshman: course registration
2:30 PM
INDIRECT STDNT
SERVICES
3:00 PM
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 PM
6:30 PM
7:00 PM
TOTALS
16
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
100%

0%
62%
19%
19%
Program Management
0%
Program
Management
Delivery (80% or
more)
26

Data Analysis
Fair-Share

Core Curriculum
CODE KEY
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
19%
Individual Student
Planning
Responsive Services
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Responsive Service
Indirect Services
62%
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
19%
Program Managem
Non Counselor Duty
80/20 Breakdown
Program Management
Data Analysis
Fair Share
Data Analysis
100%
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
0%

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
26
CODE KEY
Monday
4/11/16
Time
Tuesday
4/12/16
Wednesday
Thursday
Friday
DIRECT STUDENT
SERVICES
7:00 AM
7:30 AM
8:00 AM
8:30 AM
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM
2
2
2
4
2
2
4
4
2
4
Upcoming
freshman: course
registration
Upcoming
freshman: course
registration
Upcoming
freshman: course
registration
Supervisor
Check-in: end of
Student
program
Appoiintments:
documents
-senior & college
Student
deadlines,
Appoiintments:
financial aid,
-senior selection
& college
course
Systemic
issue
deadlines,
SC
interview:
financial aid,
Hoffman
on
course
selection
Systemic
issue
graduation
SC
interview:
requirement
Hoffman
changeson
graduation
requirement
Upcoming
changes
freshman:
course
ELD
SC interview
registration
on course
changes and
implications for
grad+ A-G

4
4
4
2
2
4
2
1
1
7
SWC fieldtrip
planning:
itineraty,
SWC fieldtrip
transportation
planning:
itineraty,
SWC fieldtrip
transportation
planning:
itineraty,
Student
transportation
caseload:
individual
Student
counseling
caseload:
check-ins
individual
counseling
Supervisor
check-ins
Check-in: ELD
Student
liason
Interview: ELD
course
Group to
progression
counseling:
successgirls
support groupGroup
stress
and
counseling:
anxiety girls
support groupstress
and
Group
counseling
anxiety
pre-test
perception data
anaylisis
3
INDIRECT STUDENT
SERVICES
4
PROGRAM
MANAGEMENT &
SUPPORT
5
6
7
8
9
1:00 PM
1:30 PM
2:00 PM
Student
Student
Caseload:
caseload: begin
2 individual check- 2
termination
ins
Student
Principal-SC
caseload: begin
meeting
4
2
termination
Student
Principal-SC
caseload: begin
meeting
4
2
termination
1
2
3
2:30 PM
3:00 PM
3:30 PM
4:00 PM
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
13
10
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
100%

8%
50%
0%
38%
Program Management
4%
Program
Management
Delivery (80% or
more)
25

Data Analysis
Fair-Share

Core Curriculum
CODE KEY
4% 8%
Core Counseling
Curriculm
Individual Student
Planning
Responsive Services
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
38%
50%
20%
20% of
of
Managment
Managment
Referrals Collaboration
Consultation
Program Management
Responsive Service
Indirect Services
INDIRECT STUDENT
SERVICES
PROGRAM
MANAGEMENT &
SUPPORT
Program Managem
Non Counselor Duty
80/20 Breakdown
4%
Data Analysis
Fair Share
Non- SCounselor
Tasks

Program Management
Data Analysis
96%
Fair-Share
Non Counselor Tasks
Core Counseling
Curriculm
Individual Student
Planning
Responsive Services
Referrals Collaboration
Consultation
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
0%

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
27
Time
CODE KEY
Tuesday
4/19/16
Monday
Thursday
4/21/16
Wednesday
7:00 AM
8:30 AM
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

DIRECT STUDENT
SERVICES
1
7:30 AM
8:00 AM
Friday
Prep for fieldtrip:

-review
permission
slips
Check students
-teacher
into bus: cleared
review
itinerary,
instructions to
SWC
andfieldtrip:
back
Welcome PEP
rally
SWC fieldtrip:
Welcome PEP
rally
SWC fieldtrip:
campus tour
SWC fieldtrip:
campus tour
1
1
1
1
SWC fieldtrip: sitin on classes

1
SWC fieldtrip: sitin onfieldtrip:
classes
1 SWC
Lunch +
major/career
1 SWC
activities
and
fieldtrip:
booth
visit student
center,
library,
1
bookstore
3
3
2
4
2
2
1
1
2
2
Parent Meeting:
-school
boundaries
Parent
Meeting:
-personal
-school
problems
boundaries
affecting
student
-personal
behavior
-appeal
problems
to
district
affecting
student
Caseload
behavior
-appeal
student(s):
to district
termination
Supervisor
Check-in: final
Student
paperwork
Appointments:
-graduating
-independent
Caseload
studies
student(s):
termination
Group
counseling: girls
support groupGroup
stress
and
counseling: girls
support groupstress
and
Caseload
student(s):
termination
Caseload
student(s):
termination
INDIRECT STDNT
SERVICES
4
PRGRM MANAGE &

SUPPORT
5
CODE KEY
1:00 PM
1:30 PM
2:00 PM
2:30 PM
3:00 PM
SWC Fiedltrip:
board back to
bus, student
SWC
Fiedltrip:
attendance
board back to
Back
to ELH:
bus, student
Supervisor
attendance
check-in -fieldtrip
Back
to -hours,
ELH:
-last
days
Supervisor
-end
of fieldwork
check-in
-fieldtrip
paperwork
-last days -hours,
-end of fieldwork
paperwork
3
3
4
Parent Meeting:
-grades -sport
elibibility
Parent
Meeting:
-inteventions
-grades
-sport
(study plan,
elibibility
tutoring,
-inteventions
organization:
(study
plan,
calendar)
tutoring,
Supervisor
organization:
Check-in:
final
calendar)
paperwork
DIRECT STUDENT
SERVICES
1
INDIRECT STDNT
SERVICES
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
14
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
100%

52%
19%
15%
15%
Program Management
0%
Program
Management
Delivery (80% or
more)
27

Data Analysis
Fair-Share

Core Curriculum
CODE KEY
15%

Individual Student
Planning
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
15%
52%
Responsive Service
Indirect Services
Responsive Services
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
19%
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
Program Managem
Non Counselor Duty
80/20 Breakdown
Program Management
Data Analysis
Fair Share
Data Analysis
100%
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
0%

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
35
Time
CODE KEY
Tuesday
4/26/16
Monday
Wednesday
4/27/16
Thursday
4/28/16
7:00 AM
7:30 AM
8:00 AM
8:30 AM
9:00 AM
9:30 AM
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

6
4
SST Meeting
SST Meeting
Counseling
team
4 meeting: -admin.
4
3
2
2
2
1
5
procedures
(breathalizer)
-school
limit
Parent
Meeting:
Student
boundaries
incoming
appointments:
freshman
-finalizing
online
Student
health
class
appointments:
-SPED student
-finalizing
online
4th year
of
health
class
math?
-SPED student
4th year of
Caseload
student
math? -schedule
termination
changes
SWC course
registration
during lunch
Supervisor final
documentation
Supervisor final
5 documentation
6
6
6
6
6
6
6
6
6
6
CESCAL
conference:
Supporting
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
immigrant and
undocumented
students
Friday
DIRECT STUDENT
SERVICES
1
INDIRECT STDNT
SERVICES
4
PRGRM MANAGE &

SUPPORT
5
CODE KEY
1:00 PM
Congratulatory/G
oodBye
luncheon
9
1:30 PM
Congratulatory/G
oodBye
luncheon
9
2:00 PM
Caseload student
termination
2
2:30 PM
3:00 PM
3:30 PM
4:00 PM
CESCAL
Conference:
immigrant and
CESCAL
undocumented
Conference:
students
immigrant and
CESCAL
undocumented
Conference:
students
immigrant and
CESCAL
undocumented
Conference:
students
immigrant and
CESCAL
undocumented
Conference:
students
immigrant and
undocumented
students
1
Core Curriculum
Indiv. Student
Planning
Responsive
Services
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
100%

3%
11%
CESCAL
conference:
Supporting
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
CESCALand
immigrant
conference:
undocumented
Supporting
students
immigrant and
undocumented
students
INDIRECT STDNT
SERVICES
4
PRGRM MANAGE &

SUPPORT
5
24
3
Indirect Services
3%
DIRECT STUDENT
SERVICES
9%
Program Management
69%
Program
Management
Delivery (80% or
more)

22
Data Analysis
Fair-Share

Core Curriculum
CODE KEY
6% 3%

Individual Student
Planning
11%
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
3%
9%
Responsive Service
Indirect Services
Responsive Services
69%
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Manageme
Non Counselor Duty
80/20 Breakdown
Program Management

6%
Program Management
26%
Data Analysis
6%
Fair Share
63%
Data Analysis
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
2
Non Counselor Duty
6%

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
eakdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
0
Time
CODE KEY
Monday
Tuesday
Wednesday
Thursday
Friday
DIRECT STUDENT
SERVICES
7:00 AM
7:30 AM
8:00 AM
INDIRECT STDNT
SERVICES
8:30 AM
9:00 AM
9:30 AM
PRGRM MANAGE &

SUPPORT
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

CODE KEY
DIRECT STUDENT
SERVICES
1:00 PM
1:30 PM
2:00 PM
2:30 PM
INDIRECT STDNT
SERVICES
3:00 PM
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
#DIV/0!
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
Program Management
#DIV/0!
Program
Management
Delivery (80% or
more)

Data Analysis
Fair-Share

Core Curriculum
CODE KEY

Individual Student
Planning
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
Responsive Service
Indirect Services
Responsive Services
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
Program Managem
Non Counselor Duty
80/20 Breakdown
Program Management
Data Analysis
Fair Share
Data Analysis
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
#DIV/0!

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
0
Time
CODE KEY
Monday
Tuesday
Wednesday
Thursday
Friday
DIRECT STUDENT
SERVICES
7:00 AM
7:30 AM
8:00 AM
INDIRECT STDNT
SERVICES
8:30 AM
9:00 AM
9:30 AM
PRGRM MANAGE &

SUPPORT
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

CODE KEY
DIRECT STUDENT
SERVICES
1:00 PM
1:30 PM
2:00 PM
2:30 PM
INDIRECT STDNT
SERVICES
3:00 PM
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
#DIV/0!
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
Program Management
#DIV/0!
Program
Management
Delivery (80% or
more)

Data Analysis
Fair-Share

Core Curriculum
CODE KEY

Individual Student
Planning
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
Responsive Service
Indirect Services
Responsive Services
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
Program Managem
Non Counselor Duty
80/20 Breakdown
Program Management
Data Analysis
Fair Share
Data Analysis
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
#DIV/0!

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
0
Time
CODE KEY
Monday
Tuesday
Wednesday
Thursday
Friday
DIRECT STUDENT
SERVICES
7:00 AM
7:30 AM
8:00 AM
INDIRECT STDNT
SERVICES
8:30 AM
9:00 AM
9:30 AM
PRGRM MANAGE &

SUPPORT
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

CODE KEY
DIRECT STUDENT
SERVICES
1:00 PM
1:30 PM
2:00 PM
2:30 PM
INDIRECT STDNT
SERVICES
3:00 PM
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
#DIV/0!
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
Program Management
#DIV/0!
Program
Management
Delivery (80% or
more)

Data Analysis
Fair-Share

Core Curriculum
CODE KEY

Individual Student
Planning
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
Responsive Service
Indirect Services
Responsive Services
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
Program Managem
Non Counselor Duty
80/20 Breakdown
Program Management
Data Analysis
Fair Share
Data Analysis
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
#DIV/0!

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
0
Time
CODE KEY
Monday
Tuesday
Wednesday
Thursday
Friday
DIRECT STUDENT
SERVICES
7:00 AM
7:30 AM
8:00 AM
INDIRECT STDNT
SERVICES
8:30 AM
9:00 AM
9:30 AM
PRGRM MANAGE &

SUPPORT
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

CODE KEY
DIRECT STUDENT
SERVICES
1:00 PM
1:30 PM
2:00 PM
2:30 PM
INDIRECT STDNT
SERVICES
3:00 PM
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
#DIV/0!
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
Program Management
#DIV/0!
Program
Management
Delivery (80% or
more)

Data Analysis
Fair-Share

Core Curriculum
CODE KEY

Individual Student
Planning
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
Responsive Service
Indirect Services
Responsive Services
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
Program Managem
Non Counselor Duty
80/20 Breakdown
Program Management
Data Analysis
Fair Share
Data Analysis
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
#DIV/0!

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
0
Time
CODE KEY
Monday
Tuesday
Wednesday
Thursday
Friday
DIRECT STUDENT
SERVICES
7:00 AM
7:30 AM
8:00 AM
INDIRECT STDNT
SERVICES
8:30 AM
9:00 AM
9:30 AM
PRGRM MANAGE &

SUPPORT
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

CODE KEY
DIRECT STUDENT
SERVICES
1:00 PM
1:30 PM
2:00 PM
2:30 PM
INDIRECT STDNT
SERVICES
3:00 PM
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
#DIV/0!
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
Program Management
#DIV/0!
Program
Management
Delivery (80% or
more)

Data Analysis
Fair-Share

Core Curriculum
CODE KEY

Individual Student
Planning
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
Responsive Service
Indirect Services
Responsive Services
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
Program Managem
Non Counselor Duty
80/20 Breakdown
Program Management
Data Analysis
Fair Share
Data Analysis
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
#DIV/0!

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks




Date
0
Time
CODE KEY
Monday
Tuesday
Wednesday
Thursday
Friday
DIRECT STUDENT
SERVICES
7:00 AM
7:30 AM
8:00 AM
INDIRECT STDNT
SERVICES
8:30 AM
9:00 AM
9:30 AM
PRGRM MANAGE &

SUPPORT
10:00 AM
10:30 AM
11:00 AM
11:30 AM
12:00 PM
12:30 PM

CODE KEY
DIRECT STUDENT
SERVICES
1:00 PM
1:30 PM
2:00 PM
2:30 PM
INDIRECT STDNT
SERVICES
3:00 PM
3:30 PM
4:00 PM
PRGRM MANAGE &

SUPPORT
4:30 PM
5:00 PM
6:00 AM
6:30 AM
7:00 AM
TOTALS
#DIV/0!
Core Curriculum
Indiv. Student
Planning
Responsive
Services
Indirect Services
#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
Program Management
#DIV/0!
Program
Management
Delivery (80% or
more)

Data Analysis
Fair-Share

Core Curriculum
CODE KEY

Individual Student
Planning
80%
80% Delivery
Delivery
DIRECT STUDENT
SERVICES
Responsive Service
Indirect Services
Responsive Services
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
20%
20% of
of
Managment
Managment
INDIRECT STDNT
SERVICES
Program Managem
Non Counselor Duty
80/20 Breakdown
Program Management
Data Analysis
Fair Share
Data Analysis
Fair-Share
Non Counselor Tasks
Non Counselor Tasks
CODE KEY
DIRECT STUDENT
SERVICES
Individual Student
Planning
Responsive Services
INDIRECT STDNT
SERVICES
Refer Collaboration
Consultation
PRGRM MANAGE &

SUPPORT
Program Management
Data Analysis
Fair Share
Non Counselor Tasks
0
Non Counselor Duty
#DIV/0!

Non Counselor Tasks

Core Curriculum
Responsive Services
Indirect Services
Program Management
Non Counselor Duty
akdown
Program Management
Data Analysis
Fair-Share
Non Counselor Tasks



Desert Mirage Counselor Schedule

Desert Mirage Elementary School
InDirect
Direct Student Services
Time
Week 1
Week 2
Week 3
Week 4
Week 5
Week 6
Week 7
Week 8
Week 9
Week 10
TOTALS
100%
0
2
14
1
0
0
0
0
0
0
Individual Student
Planning
###
###
###
###
###
###
###
###
###
###
17
Indirect Student
Services
Program
Management
Support
Non Counselor
Duties
5
0
4
1
0
0
0
0
0
0
5
10
4
3
0
0
0
0
0
0
0
1
0
24
0
0
0
0
0
0
0
0
0
2
0
0
0
0
0
0
16
13
5
4
0
0
0
0
0
0
38
15%
Responsive
Services
10
33%
9%
Total Delivery
Core Counseling
Curriculum
System Support
###
22
25
19%
22%
2%
Delivery > 80%

Program Manegment
Non Counselor Duty
87
25
2
26
26
27
35
0
0
0
0
0
0
114
Total School Counselor Use of Time
Core Counseling Curric
22%
2%
Individual Student Plan
15%
Responsive Services
Indirect Student Servic
Total Hours
13
13
13.5
17.5
0
0
0
0
0
0
57
Program Management
33%
19%
Non Counselor Duties
9%
80/20 Breakdown
22%
2%
76%
Delivery > 80%

Program Mane
Non Counselo
Non Counselo
e
Core Counseling Curriculum
Individual Student Planning

Responsive Services
Indirect Student Services
Program Management Support
Non Counselor Duties
akdown
Delivery > 80%

Program Manegment
Non Counselor Duty
Non Counselor Duty
Guidance Activity
Guidance Curriculum
Guidance Lessons
Small Groups Tier I & II
Guidance Speakers
Tier I All School Activites
Code
1
1
1
1
1
Individual Planning
Individual student meetings (planning future)
Behavior Plans
Individual Learning Plans
Direct 1 on 1
Scheduled Student Check-ins
Student Check-in (drop-ins)
2
2
2
2
2
2
2
Responsive Services
Indiv. Student Meeting self/referral
Conflict Mediation
Crisis Counseling
Not Planned intervention
Student Parent Counselor Conference
3
3
3
3
3
3
Indirect Services
PLC+
IEP
SIT
Committee Meetings
PLC plus meetings (SST)
Collaborating about a student through email/phone
4
4
4
4
4
4
4
Program Managment
Non Kid related Emails
Scheduling Meetings
Lesson Planning
Creating Principal Counselor Agreement
5
5
5
5
5
Boys Town Observations

Master Calander
School Counseling Audit
Writing Action Plans
Evaluation with admin
5
5
5
5
5
PD
PD Meetings Counselor Mtgs.
Counselor Mtgs.
Workshops Conference Trainings
Giving or Receiving PD
Online PD
6
6
6
6
6
6
Data
Pulling attendance, behavior, achievement data
Writing or analyzing survey data
Pre Post Tests
Needs Assessments
Opinion Surveys
7
7
7
7
7
7
Fair Share
Assisting in all staff Common Duties
Not Exclusive to you
Morning Afternoon Duty
Proctoring testing in small groups
8
8
8
8
8
Non Counselor Tasks

Lunch Supervision
Coordinating tests
Clerical Record Keeping
Substitute Teaching
Being a club advisor
Building a Master Schedule
9
9
9
9
9
9
9
Being a club advisor

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Weekly School Counselor Time Tracker

School: XYZ school

Developed by Felipe R Zaartu

PRGRM MANAGE &

PRGRM MANAGE &

Developed by Felipe R Zaartu

Developed by Felipe R Zaartu

School Counselor Use of Time

Core Counseling Curriculm

Indiv. Student Planni

PRGRM MANAGE &

Non Counselor Duty

Delivery (80% or more)

Non Counselor Tasks

PRGRM MANAGE &

Non Counselor Tasks

Developed by Felipe R Zaartu

Non Counselor Tasks

Developed by Felipe R Zaartu

Developed by Felipe R Zaartu

Developed by Felipe R Zaartu

Developed by Felipe R Zaartu

Weekly School Counselor Time Tracker

Back from Spring Break

Developed by Felipe R Zaartu

Transfer Student: Guardian meeting -wh Student Course Registration: Scheduling

Transfer Student: Guardian meeting -wh Student Course Registration: Scheduling

Parent meeting: IEP student accountabilit

Parent meeting: IEP student accountabilit PRGRM MANAGE &

Student Appointments -senior course se Student Course Registration: Scheduling

Student course registration: Scheduling

Student Appointments: -IEP student colle

Teacher Meeting: w/ Ms Jones -final g

Teacher meeeting: concern over transfer

Student course registration: Scheduling

Student Course Registration: Scheduling

Student course registration: Scheduling

Parent Meeting (walk-in): returning to

Upcoming freshman 4year plan evaluation DIRECT STUDENT

Student Appointments: -recommendation Student Appointments: -course curriculum

Student course registration: Scheduling

Upcoming freshman: course registration

PRGRM MANAGE &

Developed by Felipe R Zaartu

Developed by Felipe R Zaartu

School Counselor Use of Time

Core Counseling Curriculm

PRGRM MANAGE &

Indiv. Student Planni

Non Counselor Duty

Non Counselor Tasks

PRGRM MANAGE &

Non Counselor Tasks

Developed by Felipe R Zaartu

Non Counselor Tasks

Developed by Felipe R Zaartu

Developed by Felipe R Zaartu