« Usability improvements / workflow enhancements * ‘Order to Cash’, observing accounting entries + Cost Flows - Raw material, WIP and Finished Goods « Importing AR and AP data + Beta access to US specific modulesAgenda About OpenERP and your host, Ursa Topics - V7.0 Improvements, Order to Cash, Manufacturing Cost Flow, - Importing AR & AP, US Specific Modules Question & Answer session Materials at ursainfosystems.com/webinarWhat is OpenERP ? Opéf ERP Enterprise Resource Planning software - facilitates the flow information to/from all business functions - automates and optimizes business processes Open Source - source code published, collaboratively developed An integrated suite of business applications - sales, purchasing, warehousing, production, accounting More at openerp.comOpenERP Business Applications Relationships 2 2S Point of Sale Projects Warehouse Purchases Assets = 8, Accounting Human Resources | Knowledge | | | «+ Many more plus modules for Restaurants, Hotels, Clinics, Auctions .. .Who is Ursa Information Systems ? i a Hometen Sper Business Consulting, Operations Research & ERP Services Business Efficiency Through Technology Maintenance / Migration Services Knowledge / Support Services Transformation / Change Management/ Project Services o OpewERP Og any ocean eee a More at ursainfosystems.comAO esata Order to Cash vetane tau La se aes uk es aU eco What does version 7.0 offer Accounting Users ? Breadcrumbs - faster navigation Sales Orders / S$O00001 / INVO0001 Highlighted buttons - clarity on what comes next Click Me Now! Chatter - notes and emails Eee are Fc aka ha wt at Se owe Send] G Atach Fe Logancie | gAtoen «FieAO esata Order to Cash vetane tau La se aes uk es aU eco What does version 7.0 offer Accounting Users ? 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Goods Received $10 Goods Delivered eT $15 Raw Materials si0 Finished Goods « $15 Direct Labor + OH 4 $5 ‘Work in Progress GoodsRecaied R10AYAo sees Cea een y ct r Gi ee BSC Benefits of this approach Know how much cash is ‘on the floor’ Measure true manufacturing costs More realistic profit margins, by product Improve profitability, cash flow and productivitypease Order to Cash Manufacturing area How can Manufacturing costs be handled ? Correctly configure Accounts Raw Materials Parent Category Al produ Category Type Nowsal Account Properties Account Stock Properties Income Account ‘Stock Input Account Expense Account Stock Output Account ‘Stock Valuation Account 1 ‘Sock JournalHow can Manufacturing costs be handled ? Correctly configure Accounts Manufactured Parent Category All poses Cotegory Type Nara Account Properties Account Stock Properties Income Account Stock input Account Expense Account Stock Output Account ‘Stock Valuation Account ‘Stock Journalpease Order to Cash Manufacturing area How can Manufacturing costs be handled ? Correctly configure Accounts Overhead ParentCotegory | A pos category Type Nowra Account Properties Account Stock Properties Income Account Stock input Aecount Exponse Account Stock Output Account ‘Stock Valuation Account 5 ‘Sock JournalAAU sonny cack Leni Cus Res z ay La se aes uk es aU eco How can Manufacturing costs be handled ? Correctly configure Unfinished Accounts Catagory All products / Raw Materials ad Information Procurernents —Irventory Accounting Inventory Valuation Inventory Valuation Real Time (automated) El Stock Input Account 150005 Goods Recewed yee Stock Output Account | 50012 Wok n Progiess Je Income Account 7 626000 Purchases - Raw Matetals vc Customer Taxes + Supplier TaxesOp assed Order to Cash How can Manufacturing costs be handled ? Correctly configure Finished Accounts Category Information Procuremonts inventory Sales Accounting |All products / Manufactured . Inventory Valuation ventory Valuation Ral Tana (automated) = [Stock Input Account 450042 Work In Progiess vet |Stock Output Account 150015 Goods Delivered a Tncome Recount Teta) Save Tee] Exnense Account + Customer Taxes ~) Supplier TaxesOp insted Cea een Creo eres Oy pias How can Manufacturing costs be handled ? Correctly configure Overhead Accounts catogory Infermation Procuremen's mentary Sales Accounting | |All products / Overhead . Inventory Valuation aaa Vauaton | [Raa EE) a [Stock Iapat Account 00001 Cash * We [stock Output Account +5002 Work In Progiess ae Income Account +] Expense Account . Customer Taxes Supplier Taxes ~ * this account is never used.jraeated What is an easy way to import AR & AP ? Steps for a successful import (blog) Review AR and AP files Application of AR payment to an open Invoicele id 9 = = Checking Transactions Apel 0115 2013.cev - Microsoft Excel Inwek__Pagelnout Formals Onin Review View SodaPOF0 Render FF cenerat | Bey ee Sot RSE Sotoring” setae” soier~ El Format Forer ar 2 Piers Ses ae : a TT. 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Account ural tems Payable Jveal Enis nKa/20 9/0008 BNK220130006 o120/2019 Payrol 200010 BNK220136005 0.00 14.95. Balancr raat Company Account ae Payable fetch -Surerk rKa/2010006 BNIzAOH3C0N6 O4072019 Payol 200010 BMKDZ0130009 000 771.44 Balas Company Aceour hat ot Accounts - Fired ee Cat Taxes 5 ‘rKreoTN0N BNICZOH3CONE oUnDzON3 Payot 200010 BAKDD01BIOON2 000 3645 Balan Pee center Company Aceoune Povo‘ by OponERP Payatie :‘Supplier Invoices EB ope aircon Cuttenans [Supplier Invoice Customer invoices: Date aoe Secs aoe Ses Purchase Receipts Supplier Payments Supplirs Bank and Cash Bank Statements Cash Registers Journal Enties Jour tome Jowal Enties slownal Vouchers Charts (Cham of Accounts - Curent Ghat of Accounts -Fiteres Chait of Taxes Powered by OpenERP Salesperson Due Dato mit=B06iview.tre=istamodel= 77] @) wot Bose Source Farce. Balance Subtotal Total Status 0.00 838.93 838.99 Paid 000 a35.93 e380AyAtb rrasociey Order to Cash ere Gm kerbs piace eeu Benefits of this approach No reconciling of bank statements Less data entry More visibility into transaction charges and expenses Quicker detection of fraudulent activity This approach isn’t suitable for all businessesAyAtb rrasociey Order to Cash Ursa US Accounting modules a o Module Purpose account_payment_cc Support Credit Card payments to Suppliers account_deposit Support Advanced Customer Deposits account_trans_history Present all accounting transactions in a list view partner_days2pay Display AR behavior statistics for a partner account_aging Document based aging for partners ready to be evaluated in a production environment BETA module — ready for testing - please provide feedback https://launchpad.net/openerp-sharedaccount_payment_cc Journal Hame Credit Card Purchase Journal code ce Default Debit Account (3600104 CiedllCSMM AR #) > Type Bank and Checks TE) Defoute creait Account /2660:67 Crest Card AP ¥) cot Analytic Journal 7 Advanced Satings ry Controls Cash Rogisters User ‘Administrator )ct Centralized Counterpart a Enuy Sequence 7 “Draft State for wal Entries Theck Date tn Period a Ree Groep tnvsice Lows a‘Manufacturing account_deposit Irtemal Notes Sales & Purchases Accounting Fiscal Position =] Latest Full Reconciliation Date a Account Receivable 120010 Account Receivable ct Account Payable 200010 Account Payable ao Deposit Account 250000 Advanced ‘Supplier Payment Term a ‘Customer Payment Total Payable 0.00 Total Receivable 0.00 Credit Limit 000 Trgaccount_deposit Customer Customer Paid Amount (a0 Payment Method Bank (USD) Na 1d 04/16/2013 3 Payment Ref Record as Deposit (@) Receivable Accou! 20000 Advanced Deposits vic ‘Recount 700002 Bank Doaccount_trans_history Financial History | Partner Entered Due =) aro 0423. 04.23. 20132013 1 Bank Wealthy 04-29. 04-29 andsons 20132013 Nebula 0419-01 3t- Business 20132013 Nebula 04.29. 04-29. Business 20132013 Nebula 04.29. Business 2013 Type Customer Invoice Customer Credit Supplier Invoice Customer Invoice Customer Payment Ed casters Referenceltlumber pocument sow20130001 euv20i3i001 1289023 sAvzorao001 —-SAN20130001 BK: /2018/0001 1505 stato 2981 Balance mount Dit 970500 000 Open 435.00 43600 Open 1400-1400 Oven 225.00 78.00 Posted 160.00 160.00partner_days2pay Intemal Noies Sales & Purchases Accounting Fiscal Position a Account Receivable 120010 Account Recawable wc Deposit Account 250000 Advanced Deposits 1 ‘Customer Payment Term is) Latest Full Reconciliation Date owtez013 15.2022 ‘Account Payable 200010 Account Payable ¥ ct ‘Supplier Payment Torm a [AVG Days to Pay (YTD) 0.00 to Pay (lit AVG Oeaccount_aging Customer Aging | S80s Day? Invoice Cestome' Rep Overdve Date Bank 0 osnant3 eahy ‘nd cons Nabula © owzwa0r Business ‘SoNv20131000% ‘SAN207310001 2e2 Reference Total Current 01790 31/60 6190 91/120 +121. Motes (B SCN20130001 435.00 43500 O00 000 000 000 O00 225.00 7500 0.00 000 000 000 0.00 B $As20130001AyAtb rrasociey Order to Cash Benefits of these modules OpenERP becomes more GAAP compliant Less data entry Streamlined user experience Faster response to financial enquiriesoie Te cu eu) The team at Ursa Information Systems thanks all of you for your time! contact@ursainfosystems.com