Summary of Features

Club Management
1. Create a club account
a. Name
b. Date started
c. Categorization
d. Address
e. Bank account information
2. Define parameters such as
a. Minimum balance
b. Deadlines for payment
c. Cost of penalties
3. Contacts for professionals
a. Auditors
b. accountants

Membership
1. One member creates an account for the investment club
2. When the club account is created, that member will be an admin for
the account
3. Admin sends invitations to other members
4. When they accept, they add their login details
5. There are three types of accounts, admin, member, treasurer
a. Admin manages accounts
b. Treasurer can reconcile collections
c. Member is a standard user account
6. Considerations
a. A person may be a member of more than one club
7. What a member can see
a. Next payment
b. All his payment history
c. Penalties
d. Announcements
e. Assigned tasks
f. Total amount contributed
g. His share of the total value of investments ie if the club
was liquidated today, what is my share worth
h. Messages in email format
i. Can see other members who are online

Collections
1. Member logs in after deposition money in the bank
2. Enters the deposit info including a scan of the deposit slip or Bank
Order form
a. Date
b. Amount
c. Period being covered
3. System should automatically show which months have or have not
been cleared
4. Also automatically update penalties being cleared

5. Late payments automatically generate a penalty

Reconciliations
1. Treasurer compares bank statement with the records submitted by
members
2. Marks/Approves if correct,
3. Can mark as late to issue a penalty

Document Library
1. Upload scans of important documents eg registration documents,
constitution etc
2. Should have a text description that is searchable
3. Should have a download link
4. Access to documents should be restricted
5. Images will need to be compressed as most scanned documents can
be over 3MB

Expenses
1. Ordinary Leger with categorisation and accounts

Manage Investments
1.
2.
3.
4.
5.

Name of project
Classification
Address
Budget
Money invested

SMS Integration
Types of SMS notifications
1. When a penalty has been issued
2. When a payment has been reconciled