Apunte SAP Materials Management Questionarie MM PDF

Materials Management Questionnaire

Instructions
This questionnaire is a tool that you can use to collect information about your business that will be usef5l for tailoring
the R/3 System to your business needs. You will need Microsoft Word for Windows to work with this document.
Enter your answers in the fields after the questions, using the TAB key to move from field to field. You may save and
later change your answers in this questionnaire just as you would with any other Word document.
1
1.1
Global Settings
Currencies
Does your company use foreign currencies in
business documents? (e.g. buying products or
entering an invoice in foreign currency.)
Yes
No
Does your company need foreign currency

balance sheet accounts?
Yes
No
Roughly how many different foreign currencies

do you use?
List the foreign currencies for which you will

maintain exchange rates in the system:
It may be more convenient to enter exchange rates in a currency other than your local currency.
Example: Your local currency is Canadian dollars, but you want to enter USD exchange rates such as
DEM/USD, JPY/USD, and USD/CAD.
In which currency do you want to enter
exchange rates?
1.2
Local
currency
Other currency:
Units of Measure1
Do you use various different units of measure to
manage materials in your organization? (e.g.
each, pieces, kilos, pounds, gallons, boxes,)
List the units of measure you use:
1997 SAP Technology Inc.
Yes
No
1.2.1
If you use various units of measure

Conversion factors for common units of weight, length, area and volume are standard in R/3a. (e.g. you may
post the receipt of 1 kilo of a material managed in grams, and R/3 will convert into 1000 grams).
Do you want to maintain company specific
conversion factors between unit of measure2?
No
Example: You purchase some products in

cartons of 12, other products in
cartons of 1000. When entering
goods receipts for these products,
you would like to enter the number
of cartons, and have R/3 convert
automatically into base units of
measure.
1.3
Yes, we need these

company specific
conversion factors:
Calendar
Do some parts of your organization branches,
departments, warehouses, production facilities,
etc. observe different public holidays than the
rest of your organization (e.g., in one
production facility, the day after Thanksgiving is
a working day, although everywhere else it is a
holiday)?
No, the entire

organization
observes the same
holidays
Yes, we need
different holiday
calendars because:
Are the days of the week that are working days

different in some parts of your organization?
(e.g. one production facility operates seven days
a week; all the others operate Monday through
Friday)?
No, the entire

organization has
the same working
days
Yes, we need
different factory
calendars because:
Enterprise Structure
2.1
Material Valuation Areas

Is the value of a material the same throughout
the company, or can the value of the same
material be different in different plants (e.g. the
book value of a widget in factory A is $1; in
factory B its value is $0.97)?
The same materials may have a different

value in different parts of the company.
Materials will always have the same value
throughout the company.
We will never use product costing in R/3.
We will never use production planning in
R/3.
Starting with 3.1G. Available now in the Simplification Groups Pre-Configured Client.
2.2
Plants
The plant is the fundamental organizational entity in R/3 at which materials are managed. In practice, R/3
plants are often used to represent a production facility, a warehouse, or an operating site. Some reasons why
plants are important in R/3:
The quantity of inventory is tracked per plant a. (e.g. you may have 10 widgets in plant A and 7
widgets in plant B).
The value of inventory may be tracked per plant, and the accounts posted to record
transactions involving inventory may be different in each plant (e.g. each widget has a book
value of $1 in plant A, and $1.07 in plant B).
Each plant has its own data for a material concerning areas such as purchasing, sales, and
production.
Each plant has its own material requirements planning.
List the different R/3 plants you will need, and
describe briefly why each should be a different
plant
2.3
Storage Locations
Each R/3 plant may have several storage locations in which the quantities of stocks are tracked (e.g. there
are 10 widgets in plant A, 7 in storage location 1, 3 in storage location 2, and non in storage location 3).
List the storage locations each of your plants
will need:
2.4
Purchasing Organizations
List the purchasing departments in your
organization:
Are these departments responsible for all
procurement?
These departments
handle all purchases.
Some purchasing is not

handled by these
departments.
Description:
2.4.1
Unless one department handles all purchasing

Which of these departments negotiate pricing
terms and conditions with your suppliers?
Do they do this independently of each other?
What information do these departments share?
Within a plant, distinct quantities of the same material may tracked in several different storage location.
How do the departments share the task of

procuring the goods and services required by
your organization (e.g. each production facility
responsible for its own procurement,
responsibility split by geographical area,
segregated by the type of item manufacturing
raw materials versus other items,)?
Master Data
3.1
Material Types
Which types of materials do you need in your organization:

Finished goods: materials, possibly spare parts / components, which you make and
sell.
Semi-finished goods: materials you have made which you will later use to make
something else with.
Raw materials: materials you buy which you will use to make something else with.
Packaging materials: raw materials used only for packaging. If you need this material
type, explain why you wish to distinguish packaging materials from other raw
materials:
Trading goods: items you buy to later sell without any manufacturing value added.
Non-stocked materials: items which you buy, but do not track in inventory. These
materials are charged to the appropriate expense account when purchased, and are not
received into stock. They may be delivered to the point of consumption directly.
Non-valuated materials: items you buy, and track only the quantity, but not the value
in inventory. These materials are charged to the appropriate expense account when
purchased. Once received into stock, inventory transactions (e.g. goods issue 2 pieces)
have no impact on accounting.
Service material: TBC obsolete in MM, replaced by service master and MM SRV
external service management program. May still be needed for SD to price services
rendered to customers.
3.2
Material Groups
In R/3 each material must belong to exactly one material group. Groups are a rough way to classify
materials. Among other things, material groups:
Limit the scope of standard reports and analyses
Can be used as search criteria
Can restrict user access to exclude specific groups
Please list the different material groups you will
want to use:
3.3
Classification3
Do you want to use a classification system for
the materials in your organization? A
classification system can be used to find
materials with similar characteristics.
If yes, describe briefly how you intend to
classify materials:
3.4
No
Material Numbersa
When creating new materials, do you want R/3
to automatically assign numbers sequentially to
new materials, or will the end user enter the
material number?
If material numbers may be assigned by the end

user, describe the format:
R/3 always assigns

new numbers
The user will always
provide the number
when creating new
materials
Yes. Explain:
Do you or any of your suppliers use Universal

Product Codes (also known as EANs) to
identify your goods?
No
Yes
Do you need to look up purchase orders based

on UPCs when receiving materials from your
suppliers?
No
Yes
No
Yes, because:
Batch Management4
Is there any need to batch-manage your
materials (sub-divide the quantity of your
material into batches and track the batches
individually).
No
Universal Product Codes (UPC)
If you use UPCs for your products, please

describe how you derive these numbers:
3.6
Sometimes R/3 assigns

new numbers,
sometimes the user
enters new numbers.
Do you need multiple material numbers for the

same material (e.g. engineering number,
catalogue number for sales, universal product
codes, )?
3.5
Yes
Also see question Material Master Data Transfer from Legacy System
3.6.1
If You Need Batch Management

Can the value of the same material be different
in different batches (e.g. The book value of each
widgets in batch 1 is $1, but widgets in batch 2
are valued at $1.05)5.
At which level must batch numbers be unique?
No
the batch number

alone uniquely
identifies a batch of a
material.
the batch number and
the material number
uniquely identifies a
batch of a material
Will you need to mark certain batches of a

material to prevent or restrict them from being
withdrawn from stock?
Yes
the batch number, the

material number and
the plant number
uniquely identifies a
batch of a material
No
Yes, prevent marked batches from being issued
from stock.
Yes, allow marked batches to be issued from stock,
but only after warning the user.
3.7
Describe any additional information you must

keep with a batch (e.g. expiry date, quality
related or grade information,). Indicate if
different information may be required depending
on what is being batch managed:
When making a withdrawal from stock, how do

you select which batch to use? Describe the
method(s) you use:
Material Master Data Transfer from Legacy System

Do you want to transfer material master data
from a legacy system?
No
Yes
During data transfer from your legacy system,

must you retain existing material numbering?
No
Yes
No
Yes
If yes, describe the material number format:
3.8
Material Statuses
Do you want to restrict how a material may be
used within the system on a per material basis?6
Example: Prevent material XYZ from being
used in purchase orders, and issue a
warning when it is used in an inventory

management transaction.
3.9
Engineering Change Management7

Do you need to control changes to data in your
material master record using SAPs Engineering
Change Management?
No
Yes
No
Yes
Order from
Remit payment to
Goods
supplier
Any others? Explain:
Example: A change is requested, approved,

executed, becomes effective on a
specified date, and finally completed.
3.10
Vendors / Suppliers
3.10.1
Vendor Roles8
For the same purchasing transaction, must you
deal with different parties for different roles?
Example: You order goods from vendor A who
then supplies the goods and presents
you with an invoice. However,
payment must be made to a different
party, vendor As headquarters.
If yes, indicate the possible different roles.
Invoice
presented by
3.10.2
Vendor Numbers9
When creating new vendors in the system, do
you want R/3 to automatically assign numbers
sequentially to new vendors, or will the end user
enter the vendor number?
R/3 always assigns new numbers

The user will always provide the number
when creating new vendors
Sometimes R/3 assigns new numbers,
sometimes the user enters new numbers
If vendor numbers may be assigned by the end

user, describe the format:
3.10.3
Types of Vendor Accounts

Do you foresee the need for different types of
vendor accounts?
No
Yes
If yes, explain
3.10.4
Vendor Specific Standard Texts for Purchasing Documents10
Are there any instructions / information that you

would like to include in purchasing documents
for certain vendors but not others?
3.10.5
3.10.6
Payment Terms11 and Incoterms

Do your vendors offer discounts for prompt
payment (e.g. 1% cash discount within 10 days;
30 days due net)?
No
Yes
Are Incoterms specified in your purchasing

documents (e.g. FOB Singapore, CIF San
Francisco,)?
No
Yes
Vendor Evaluation
Skip this section if you do not perform vendor evaluations.
Which of the following criteria do you use to
compute scores for vendor evaluation?
Purchasing
4.1
Buyers12
Price
Quantity reliability
Quality (need SAPs

QM module)
Compliance with
shipping instructions
On time deliveries
other
A purchasing group is a person or group of

people responsible for creating and subsequently
monitoring the progress of a purchasing
documenta.
List the some of the purchasing groups you will
need, indicate how complete the list is, and who
should maintain it:
4.2
Purchasing groups are to represent

individual buyers.
Purchasing groups are to represent a groups
of buyers.
Define Shipping Instructions13

Do you include item specific shipping or
packing instructions in the purchasing
documents you issue to your suppliers (e.g.
No
Yes
You can limit a users access to purchasing documents belonging to his purchasing group.
heavy duty corrugated cardboard packaging)?

If yes, list the instructions:
Do you want to record how well vendors

comply with the instructions when you receive
the goods (e.g. full compliance, ignored
instructions, )a?
If yes, list the criteria for each shipping
instruction:
4.3
No
Yes
Deadline Monitoring14
Do you want to send reminders to inform your
vendor of an impending delivery?
No
Yes, reminders are sent
the agreed delivery date.
Do you want to send reminders to notify your

vendors of overdue deliveries?
days before
No
Yes, reminders are sent when an order is
overdue
days.
Should deadline monitoring be different for

different materials?
No, same deadline monitoring for all

materials.
Yes (explain):
4.4
Under / Over Delivery Tolerance15
4.4.1
Over Deliveries
Do you normally accept over deliveries from
your vendors? An over delivery is when the
quantity delivered is more than the (open) order
quantity in purchasing document.
If yes, you would normally (by default) tolerate
over deliveries of up to what percentageb?
Should this default tolerance be different for
a
b
No
Yes
No, same
default
tolerance for
all materials.
Yes (explain):
Useful for vendor evaluations.

Unless the purchasing document is changed, goods receipts will not be possible for a quantity that exceeds this tolerance limit.
4.4.2
Under Deliveries16
When the quantity a vendor delivers is less than the (open) order quantity in a purchasing document, this can
be interpreted either as a partial delivery, with more deliveries expected later or as an under delivery,
with no further deliveries expected. When the shortfall is considered an under delivery, after receiving the
goods, the system would behave as though the order items open quantity were zero.
4.5
Would you ever want the second interpretation

under delivery as opposed to partial
delivery in the case of minor shortfalls in
quantity delivered?
No
If yes, what threshold would you use to

distinguish between the two cases?
A shortfall of up to
percent should
normally (by default) be considered an under
delivery; any shortfall greater than this
should be considered a partial delivery.
Should this default threshold be different for

No, same
default
threshold for
all materials
Yes, explain:
Certificates of Origin / Customs Tariff References17

Do you need to track certificates of origin and /
or customs tariff reference numbers for items
you purchase that are produced in foreign
countries?
4.6
Yes
No
Yes
Source Determination18
Do you want to manage a list of approved
suppliers for your materials? This means that if a
material is subject to a source list
requirement, you can only buy the material from
suppliers on the list.
Yes, for all materials.

Yes, for all materials, but only in these
plants:
For specific materials only (specify):
No.
Do some of your materials have a fixed vendor

from whom you must always purchase that
material.
Are some of your suppliers specific to a
geographic region?
Example: ACME Widgets supplies plants in the
western region; ABC Widgets
supplies plants in the eastern region.
A western region plant should not
in a given plant?
across the entire
company?
everywhere except in
certain plants?
Do not need this feature.

Want this feature, warning only if vendor
does not cover the plants region.
Want this feature, prevent orders from
vendors that do not cover a plants region.
10
order widgets from an eastern region

supplier.
If you want to use this feature, indicate the
region to which each of your plants belongs:
4.7
Quota Arrangement
Do you apportion the purchase volume of
certain materials among several vendors?
No
Yes
4.8
Types of Purchasing
Documents
Indicate which purchasing documents you plan to use in the sections which follow.
4.8.1
Requests for Quotation / Quotations

These documents are used to solicit a vendors prices and conditions for goods and services you
need to purchase.
Do you invite several vendors to quote prices,
terms and conditions in a tender / bid / request
for quotation process?
4.8.2
No
Yes
Purchase Requisitions
Purchase Requisition
Outline Agreement Request (a requisition for a contract or scheduling agreement)
4.8.2.1 Purchase Requisition Processing Time19

How many days does it take, typically, before a
purchase requisition becomes demand in a
purchasing document given to a suppliera?
Processing times per plant:
Example: In plant A, within two days the

purchasing department will
convert a requisition for 10
widgets into a purchase order
issued to a supplier.
4.8.3
Purchase Orders
Purchase Order
This would be used by the system to calculate replenishment lead times.
11
4.8.4
Contracts (a.k.a. blanket orders)

Quantity Contract
Value Contract
4.8.5
Scheduling Agreements
Scheduling Agreement
A purchasing document containing a list of hard and soft deliveries.
4.8.6
Stock Transport Orders

If you have several plants, do you want to use
purchasing documents to plan and manage
movements of goods between plants
(functionality similar to purchasing documents,
but without invoicing)?
No
If yes, which documents do you plan to use?
Stock Transport Order (similar to a

purchase order)
Yes
Transport Scheduling Agreement (similar

to scheduling agreement).
4.9
Approval of Purchasing Documents

Indicate which purchasing documents should be subject to approval by someone (or possibly several people)
before the documents may be issued to vendors.
4.10
Describe the approval process and under what

circumstances the approval process applies.
Requests for Quotations / Quotations (RFQs)
Example: all requisitions for over $1000

must be approved by the
purchasing department manager,
all requisitions for over $10000
must be approved by the
department manager and the chief
financial officer.
Purchase Orders (POs)
Contracts
Account Assignments in Purchasing Documents

By default, purchasing document items are purchased for stock and are automatically charged to stock
accounts when the goods are received.
Items may also be purchased for consumption, to be charged to accounts other than the automatically
determined stock account, when the goods are received. In such cases, additional accounting information
would have to be specified in the purchasing document.
12
When items are purchased for consumption,

there are several account assignment
categories, or ways purchasing document items
can be charged. Which will you use?
If you do not want all the account assignment

categories you have selected to be available in
all the purchasing documents you will use,
indicate which account assignment categories
you want per purchasing document type:
Asset account
Project
Cost center
Sales order
Production order
Other please
specify
4.10.1
Authorization Check for G/L
20
Accounts
Do you want to prevent users from charging
purchasing document items to accounts which
they are not authorized to post?
If yes, in which purchasing documents:
4.11
Item Categories
4.11.1
Vendor Consignment21
No
Contracts
Purchase Orders
Do you purchase any materials from vendors on

a consignment basis?
4.11.2
No
Yes
No
Yes
No
Yes
Subcontracting
Do you need purchasing transactions to support
subcontracting (i.e., you issue material
components to a vendor who processes them
into different materials for you)?
4.11.3
Yes
Third Party or Drop Ship

Do you ever issue purchase orders to a vendor
with instructions that the items be supplied
directly to a customer (the ordered items are not
received by your company)?
If yes, in which purchasing documents?
13
4.11.4
Services
Do you issue purchase orders for services?
No
Yes
4.12
Tolerance Limits for
22
Archiving
Wait at least
days after a purchasing
document has been completed before
marking the document for archiving and
deletion.
How long would you like to retain in the SAP

system a purchasing document which has been
completely received and invoiced?
Wait at least
days after a purchasing
document has been marked before archiving
and then deleting it.
4.13
Purchase Order Price Tolerance Limits23

When processing a purchase order, do you want
the system to check whether the purchase order
price versus the materials valuation price (book
value) in your system is within a pre-defined
tolerance limit?
If yes, indicate:
No
Yes
maximum percentage difference you are willing to

tolerate without a warning:
maximum dollar amount difference you are willing to
tolerate without a warning:
4.14
Order Confirmation and Shipping Notification24

Once you have issued a purchasing document to
a vendor, do you want to track confirmations
your vendor may return to you regarding the
order, such as:
Order acknowledgments which confirm the order

dates and quantities.
Shipping notifications, informing you that the vendor
has shipped the goods.a
Any other describe:
Under what circumstances would you require

confirmations?
The system can help you to monitor late
confirmations. When should a confirmation be
considered late?
Acknowledgment should be received within

days of the order date.
Shipping notifications should be received at least
days before order delivery date.
You can have goods receipts with reference to shipping notifications.
14
Do you expect several different confirmation

scenarios will be needed, involving different
types of confirmations and monitoring
parameters?
4.15
Purchasing Pricing and Conditions25
4.15.1
General
What pricing components do you use in your
purchasing documents?
No
Yes.
Describe:
Example: the price of the material itself,

discounts, surcharges,
List the pricing components you need.
Also indicate if quantity based (e.g. a surcharge

of $1 per unit ordered), value based (e.g. a
discount of %10), or a dollar amount (e.g. a $10
surcharge).
You can use pricing components in purchasing documents to make provisions for incidental procurement
costs, such as freight or customs duties. These components are automatically charged to the material when
the goods are received, and can be invoiced separately.
Describe any such pricing components you will
need:
Based on all of the pricing components you

have listed in this section, are there several
distinct methods to calculate the price of a
material (think of a method as a set of allowable
pricing components)?
Example: one method, used for foreign vendors,

includes customs duties as a possible
pricing component. Another method,
for domestic vendors, does not.
4.15.2
Periodic Volume Rebates26

Do any of your vendors offer volume rebates
based on the dollar volume of business done
over a period of time?
No
Yes:
4.15.3 Taxes27
Can the materials you purchase be subject to
different tax rates depending on:
the material purchased:

the plant for which the material is
15
purchased:
the materials country and/or state of origin:
other factors:
4.16
Printing / Transmission of Purchasing Documents to Vendors
4.16.1
Types of Purchasing Document to Output

What kinds of purchasing document output
(typically, printouts, but could be fax, EDI,)
do you expect to send to your vendors?
Complete Purchasing Document

Change Notice. (When a purchasing
document which has already been outputted
and sent to a vendor is changed. You could
only output the changes instead of the entire
document.)
Reminders (sent before a due date).
Urging Letters or Expediters (sent after a
due date)
If you use order confirmations and / or shipping

notifications:
Urging Letter for Outstanding

Acknowledgment or Shipping Notification
If you use scheduling agreements:
Rolling Delivery Schedule

Urging Letter Related to Rolling Delivery
Schedules
4.16.2
Electronic Data Interchange (EDI)

Do you plan to exchange purchasing documents
with your vendors not in paper form but
electronically with EDI?
No
If yes, which messages:
What protocol:
4.17
Purchasing Data Transfer From Legacy System
4.17.1
Purchasing Documents
Would you like to transfer open purchasing
documents from your existing system into the
R/3 system?
If yes, indicate which types of documents and
No
Purchase requisitions:
Yes
Yes
Scheduling agreements:
16
give a rough estimate of the total number of line

items for each type of document.
Purchase orders:
other , describe:
Contracts:
4.17.2
Price Information
Would you like to transfer vendor / material
specific price data from your existing system?
If yes, give a rough estimate of the number of
different vendor / material prices to be
transferred:
No
Yes
Inventory Management
In this section, indicate which types of inventory transactions you will use.
5.1
Types of Inventory Transactions / Goods Movements
5.1.1
Receipts
Goods receipt from vendor with reference to purchase order.
Goods receipt from production
Goods receipt from customer returns
Goods receipt into inspection, considered part of inventory
Goods receipt into inspection (not considered part of inventory yet, i.e., no accounting
postings)
Goods receipt from subcontracting vendor with reference to subcontracting order (consumes
components issued to vendor)
Other, describe:
5.1.2
Issues
Goods issue to customer (Sales)
Goods issue for production
Goods issue for consumption (e.g. issue to cost center)
Returns to vendor
Goods issue to subcontracting vendor with reference to subcontracting order
Goods issue to scrap
17
Goods issue for sampling

Other, describe:
5.1.3
Transfers
Transfer to different company
Transfer to different plant
Transfer to different location
Other, describe:
5.2
Printed Goods Receipt / Issue Slips28

When a goods movement takes place, do you
want to print a hard copy of the document
evidencing the movement?
Any comments regarding the printing of goods
movement documents?
5.3
Specially Managed Stock
5.3.1
Customer Consignment
Do you need to track company owned stock
held by customers (i.e., do your customers
purchase materials from you on a consignment
basis)?
5.3.2
Yes. Number of
copies:
No
Yes
No
Yes
No
Yes
No
Yes
Vendor Consignment
Do you need to track vendor owned stock held
by your company (i.e., do you purchase
materials from your vendors on a consignment
basis)?
5.3.3
No
Returnable packaging
5.3.3.1 Vendor Owned

Do you need to track returnable packaging such
as pallets or containers that are stored on your
premises but belong to the vendor?
5.3.3.2 Company Owned

Do you need to track company owned
18
returnable packaging that may be stored at a

vendors premises?
5.3.4
Subcontracting
Do you need to track company owned stock
issued to subcontracting vendors?
5.4
Yes
No
Yes. Describe for

which movement
types:
Manual Account Assignment29

When issuing, transferring, or receiving goods,
the system determines the accounts to post
automatically. Is there ever a need for the
person recording the transaction to override the
system and enter manually the G/L account to
be debiteda?
5.5
No
Availability Check30
During goods issues or transfers, the system can run an availability check to ensure that the quantity being
issued is not needed for another purpose (e.g. reserved for a production order).
Do you want the system to check availability?
No
Yes, warn user if
unavailable.
5.6
Negative Stock Quantity31

No
Yes, because
Do you need to make goods issues against a

BOM for all the BOMs components? c
No
Yes
If yes, should the system first try to issue

components from vendor consignment stock, if
any exists, before issuing from company owned
stock?
No
Yes
Is there a compelling reason why negative stock

quantities should be allowed in the system?b
If yes, in which plants and storage locations
should negative stock quantities be allowed?
5.7
Yes, prevent user from

issuing if unavailable.
Issuing Components of a Bill of Material32
thus bypassing the automatic account determination, and possibly overriding the account assignment made in a purchasing
document.
b
Standard priced materials only; not possible for moving average priced materials.
c
This is distinct from issuing to a reservation or to a production order, both of which may also be issues for all components of a
BOM.
19
5.8
Automatic Storage Location Creation33

Material master data for a storage location must
exist before a material may be stored in that
location. Do you want the system to
automatically create this data the first time a
movement is posted to that locationa, or do you
want to create this master data manually?
5.9
Automatic storage location creation in all

plants.
Manual storage location creation because:
Manual storage location creation in which

plants?
In these plants, for which movement types

should storage location creation remain
automaticb?
Reservations34
Reservationsc are typically created automatically to reserve material for production orders, but end users
also create reservations manually. When the system checks material availability (e.g., for MRP, during
availability checks for goods issues, for sales orders, ), reserved materials are usually considered
unavailable.
Will you need reservations?
No (skip rest of this section)

Yes
Unused reservations should be deleted
after the reservation date.
days
It should be impossible to obtain material against a

reservation more than
days in advance of the
reservation date.
If the values for the above two parameters
should be different in different plants, explain:
When creating a reservation manually, if there is

a compelling reason why the system should not
run an availability check based on ATP logic,
please explain:
One side effect of automatic creation: a material may be stored in any storage location at a given plant, without restriction TBC.
We suggest that storage location creation be automatic for the movement type used to enter initial balance of stock from legacy
system.
c
Not to be confused with material reserved for sales orders, which uses a different mechanism.
b
20
5.10
Quality Inspection
Do you want to use the QM module to support
quality inspection of goods received into
inventory?
5.11
Yes
Document life35
How long would you like to retain in the SAP
system documents evidencing material
movements?
6
Take)
Physical Inventory (Stock
6.1
Physical Inventory Methods
6.1.1
Cycle counting
Wait at least
days after a material
movement document has been created before
archiving and then deleting it.
Do you want to use cycle counting (counting

some items more frequently than others based
on ABC analysis).
No (skip rest
of section)
In the standard system, the ABC analysis is

based on dollar amount of consumption. For
each of up to 4 categories, give counting
frequency per year and percentages.
Example: A items, ranked in the top 40% by $

amount of consumption, are to be
counted 12 times per year; B items
are ranked in the next 30%, and
counted only 2 times per year; all
other items are C items counted once
a year.
6.1.2
No
Yes
B
C
D
Sampling
Do you want to use sampling: counting only a
randomly selected portion of the items subject
to inventory and extrapolating the results to all
units?
No
Yes
21
6.2
Posting Tolerances
Do you want to segregate the users who post
physical inventory differences into groups
distinguished by the maximum dollar amount of
difference each may post?
If yes, indicate for each group the maximum
dollar amount per item counted that may be
posted:
Inventory Valuation
7.1
Price control36
No
Yes
Do you value your stocks using:
Standard price
Moving average price
Different valuation methods for different
material types? Please explain:
7.2
Split valuation37
At a given plant, can the same material have
more than one valuation price?
No
Yes
Examples: a) Different batches of the same

material have different valuation
prices
b) The same material may be made
or bought. When produced in
house, the material is valued at
standard price, but when
purchased it is valued at moving
average price.
7.3
Account determination38
Roughly how many different G/L accounts do
you need for inventory? (e.g., One account for
raw materials, one for finished products, )
Roughly how many different material

consumption accounts do you need?
22
7.4
Balance Sheet Valuation39

Do you apply any of the following valuation
methods for year end valuation?
Lowest-value
FIFO Valuation
LIFO
Valuation
Invoice Verification
Describe briefly how you verify vendor invoices
for goods or services purchased:
8.1
8.2
Taxes
List the types of taxes that may be appear on a
vendors invoice:
List those that are so commonly used that you

would like the system to propose them as
default when entering invoices: 40
If there are several different types of taxes, do

groups of these types of taxes apply together in
different circumstances?41
Blocking Invoices for Payment

Invoices may be entered into the system but automatically blocked for payment, usually because of
discrepancies. Blocked invoices may only be released for payment in a separate process, after having been
investigated.
How much variance between quantity received
and quantity invoiced are you willing to tolerate
before blocking an invoice?42
None
Tolerate quantity variance up to
dollars.
How much variance between PO price and

invoice price are you willing to tolerate?43
None
Tolerate price variance of up to
dollars or
percent, whichever is less.
Do you want to block invoices for late delivery

of goods?44
No
Yes, block invoices if days_late *
value_of_item is greater than:
Do you want to block invoice items whose

value exceeds a certain amount? 45
If yes, what is the threshold value for invoice
items with purchase order reference?
No
Yes
23
For items without purchase order reference?

Do you want to randomly block invoices?46
No
Yes, block
percent of all invoice
whose value is larger than
dollars
(probability of blocking an invoice with
lesser value decreases proportionally to the
value).
8.3
Document Life47
How long would you like to retain for reference
in the SAP system vendor invoices?
Wait at least days after a vendor invoice

has been created before archiving and then
deleting it.
24
Abbreviations
AKA
Also Known As
ATP
Available To Promise
BOM
Bill of Material
EAN
International Article Number, same as Universal Product Code (UPC) in United States
EDI
Electronic Data Interchange
G/L Account
General Ledger Account
MM
Material Management
MM SRV
Material Management External Services Management
MRP
Material Requirements Planning
PO
Purchase Order
PREQ
Purchase Requisition
QM
Quality Management
RFQ
Request For Quotation
TBC
To Be Confirmed
TBD
To Be Determined or To Be Defined
UPC
Universal Product Code, see also EAN
25
End Notes
1
OMSC Check unit of measurement

OMS1 Group together units of measure
3
Cross-Application Components | Classification and also OMS2 Define attributes of material types for material master
classification views.
4
Logistics General | Batch Management, also Field Selection for Batches and Vendor Consignment
5
Materials Management | Valuation and account assignment | Set split valuation
6
OMS4 Define material statuses
7
Logistics General | Engineering Change Management
8
WOLP Purchasing | Set up partner determination
9
OMSG and OMSJ under Logistics Master Data: Business Partners | Vendors | Control
10
OMGA and OMGB under Purchasing | Vendor master | Define text types
11
OME2 Define terms of payment and OMSQ Check Incoterms
12
OME4 Create purchasing groups
13
OMEK Define shipping instructions, also OME1 Define purchasing value keys
14
OME1 Define purchasing value keys
15
OME1 Define purchasing value keys
16
OMCD Set delivery completed indicator
17
OMEL Maintain inspection certificate categories
18
OME5 Define source list requirement at plant and Source determination
19
OMEW Purchase requisition | Processing time
20
Set up authorization check for G/L account under PReq, PO, contract, scheduling agreement.
21
Also, Field Selection for Batches and Vendor Consignment
22
Define tolerance limit for archiving, per purchasing document category
23
OMEU Purchase order processing | Set tolerance limits.
24
Purchasing | Shipping notification
25
Purchasing | Conditions
26
Purchasing | Subsequent Settlement
27
Purchasing | Taxes
28
Inventory management | Print Control
29
OMB6, OMCH, and OMJ9 Set manual account assignment
30
OMCP Goods Issue / Transfer Postings | Set up dynamic availability check.
31
OMJ1 Allow negative stock
32
OSP7 Define withdrawal sequence for BOM withdrawal
33
OMB2 and OMB3, Create storage location automatically
34
Inventory management | Reservation
35
OMB9 Inventory management | Define document life
36
OMW1 Define price control for material types
37
Valuation and account assignment | Set split valuation
38
Valuation and account assignment | Account determination
39
Valuation and account assignment | Balance Sheet Valuation Procedure
40
OMR2 Incoming Invoice | Set default values
41
The groups = Tax codes, configured in FI FTXP. In MM you can configure if an invoice may have more than one tax code: OMRL
Incoming Invoice | Determine tax version
42
Invoice Block | Set tolerance limits
43
44
45
Invoice Block | Set tolerance limits and Item amount check
46
Invoice Block | Stochastic Block
47
OMRZ Invoice verification | Define document life
2
26

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Materials Management Questionnaire

Materials Management Questionnaire

Does your company need foreign currency

Roughly how many different foreign currencies

List the foreign currencies for which you will

1997 SAP Technology Inc.

Materials Management Questionnaire

If you use various units of measure

Example: You purchase some products in

Yes, we need these

No, the entire

Are the days of the week that are working days

No, the entire

Material Valuation Areas

The same materials may have a different

1997 SAP Technology Inc.

Materials Management Questionnaire

Some purchasing is not

Unless one department handles all purchasing

Do they do this independently of each other?

What information do these departments share?

1997 SAP Technology Inc.

Materials Management Questionnaire

How do the departments share the task of

Which types of materials do you need in your organization:

1997 SAP Technology Inc.

Materials Management Questionnaire

If material numbers may be assigned by the end

R/3 always assigns

Do you or any of your suppliers use Universal

Do you need to look up purchase orders based

Universal Product Codes (UPC)

If you use UPCs for your products, please

Sometimes R/3 assigns

Do you need multiple material numbers for the

1997 SAP Technology Inc.

Materials Management Questionnaire

If You Need Batch Management

the batch number

Will you need to mark certain batches of a

the batch number, the

Describe any additional information you must

When making a withdrawal from stock, how do

Material Master Data Transfer from Legacy System

During data transfer from your legacy system,

If yes, describe the material number format:

1997 SAP Technology Inc.

Materials Management Questionnaire

warning when it is used in an inventory

Engineering Change Management7

Any others? Explain:

Example: A change is requested, approved,

R/3 always assigns new numbers

If vendor numbers may be assigned by the end

Types of Vendor Accounts

1997 SAP Technology Inc.

Materials Management Questionnaire

Vendor Specific Standard Texts for Purchasing Documents10

Are there any instructions / information that you

Payment Terms11 and Incoterms

Are Incoterms specified in your purchasing

Quality (need SAPs

A purchasing group is a person or group of